Managed Print Contract

The request was partially successful.

Dear East Dunbartonshire Council,

I would be grateful if you could provide me with information regarding the Council's current Managed Print contract under the Freedom of Information Act:

• Current supplier.
• Size of the MFD fleet.
• Approximate no of devices (desktop and stand-alone Multi-Functional Device Photocopiers).
• Annual mono and colour volume.
• Framework used.
• Contract start date
• Contract expiry date
• Name of print management software in use.
• Whether the print management solution is hosted on premise, hybrid or off premise?
• If on premise, does the Council plan to migrate it to the Cloud and within what timeframes?
• The name of the person at the Council who is responsible for the management of the contract
• Does the Council have a Central Print Room?
• If yes, who is the current supplier to the Print Room?
• What software is currently in use in the Print Room?
• Framework used
• Contract start date
• Contract expiry date
• Annual mono and colour volume

Yours faithfully,

Paul Smith

East Dunbartonshire Council

Thank you for you Freedom of Information request.

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East Dunbartonshire Council

Dear Paul Smith

Freedom Of Information (Reference FOI/13717) - Managed Print Contract and
Information

Thank you for your request for information. In answer to your enquiry I can
provide the following response on behalf of East Dunbartonshire Council

? Current supplier - Xerox UK Ltd

? Size of the MFD fleet - 320

? Approximate no of devices (desktop and stand-alone Multi-Functional
Device Photocopiers) - 533 devices in total

? Annual mono and colour volume.

Volumes November 2019 to November 2020

Mono 26,241,744
Colour 2,412,770

? Framework used - Office Equipment Framework (ref: SP-16-013)

? Contract start date - 1 April 2020

? Contract expiry date - 31 March 2022

? Name of print management software in use. Xerox Tools & Equitrac

? Whether the print management solution is hosted on premise, hybrid or off
premise? The Freedom of Information (Scotland) Act 2002 legislates for the
provision of Recorded Information. Given that the information you request
is not recorded this is not a valid Freedom of Information Request.

? If on premise, does the Council plan to migrate it to the Cloud and
within what timeframes? The Freedom of Information (Scotland) Act 2002
legislates for the provision of Recorded Information. Given that the
information you request is not recorded this is not a valid Freedom of
Information Request.

? The name of the person at the Council who is responsible for the
management of the contract - Karen Donnelly, Chief Solicitor and Monitoring
Officer

? Does the Council have a Central Print Room? - Yes

? If yes, who is the current supplier to the Print Room? - Xerox UK ltd

? What software is currently in use in the Print Room? - Skyline

? Framework used - Included in Framework noted above

? Contract start date - Included in Framework noted above

? Contract expiry date - Included in Framework noted above

? Annual mono and colour volume volumes - Included in the volumes stated
above

Should you have any questions on the content of the response and would like
the Local Authority to clarify or explain, please do feel free to get in
contact, citing the enquiry reference number above.

If you are dissatisfied with the way in which East Dunbartonshire Council
responded to your request, you are entitled to require the Council to
review its decision. The review will be handled by staff who were not
involved in the original decision. Please note that in order for a review
to take place you must:
· Lodge a written requirement for a review within 40 working days of
the date of this letter
· Include a correspondence address and a description of the original
request and the reason why you are dissatisfied.
· Address your request to the Freedom of Information Officer:

Freedom of Information Officer
East Dunbartonshire Council,
Telephone No. 0300 1234510
[East Dunbartonshire Council request email]

The review will be handled by staff who were not involved in the original
decision. You will receive notice of the results of the review within 20
working days of receipt of your request. The notice will state the
findings of the review as well as details of how to appeal to the Scottish
Information Commissioner if you are still dissatisfied with the Council?s
response. You must request an internal review by the Council before a
complaint can be directed to the Scottish Information Commissioner.

East Dunbartonshire Council
[East Dunbartonshire Council request email]

DISCLAIMER:
This email and any files transmitted with it are intended for the use of the individual or entity to whom they are addressed. It may contain information of a confidential or privileged nature.

If you have received this email in error please notify the originator of the message and destroy the e-mail.

East Dunbartonshire Council can not be held responsible for viruses, therefore please scan all attachments.

Any personal data contained in email communications with East Dunbartonshire Council will be processed in accordance with the General Data Protection Regulations 2016/679 ("GDPR") and all other relevant national data protection laws.

Further information detailing how East Dunbartonshire holds and uses personal information and copies of privacy notices used throughout the Council are available on our website at:
https://www.eastdunbarton.gov.uk/council...

The Council?s Data Protection Officer can be contacted at [email address] or on Tel: 0300 123 4510.

The views expressed in this message are those of the sender and do not necessarily reflect those of East Dunbartonshire Council who will not necessarily be bound by its contents.