Managed Print Contract
Dear The University of Chichester,
Please could you populate the following information with regards to your Managed Print Contract at the University:
1.Please state who your supplier is for:
a) MFD's/SFP's -
b) Print room/ reprographics –
2. If your supplier is a re-seller, which manufacturer do you use for:
a) MFD's/SFP's -
b) Print room/ reprographics -
3. Please can you confirm the start and expiry dates for your contracts, including any extension terms for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
4. Please can you confirm the number of devices you have for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
5. Please can you confirm the person and their role who is in charge of the procurement for printing and any managed print contracts?
a) MFD's/SFP's –
b) Print room/ reprographics -
6. Who is in charge of the day to day running of devices from a IT/Tech point of view?
a) MFD's/SFP's –
b) Print room/ reprographics -
7. Does the University have a document management system in place? If so what is the brand? Is the solution on premise, cloud or hybrid approach?
a) Print & Scan Management? Y/N-
b) Brand-
c) On-Premise, cloud or hybrid?
8. Does the University have a secure print management/ follow-me-print system in place? If so, what is the brand? Is the solution on premise, cloud or hybrid approach?
a) secure print management/follow-me-print? Y/N -
b) Brand -
c) On-Premise, cloud or hybrid?
9. Did you procure your existing contract through a public sector framework? If so, please could you confirm which framework for:
a) MFD's/SFPs -
b) Print room/ reprographics -
I would like to thank you for your time and I look forward to hearing from you in due course.
Yours faithfully,
Harry Peterson
Dear Mr Peterson
Reference: FOIA 2025.001
Your request has been received and will be answered within twenty working
days, i.e. by 31 January 2025.
If you have any queries about this request do not hesitate to contact us.
Please remember to quote the reference number above in any future
communications.
Yours sincerely,
FOI Co-ordinator
[1][email address] | University of Chichester, Bishop Otter campus,
College Lane, Chichester, West Sussex, PO19 6PE | [2]chi.ac.uk/findus
From: Harry Peterson <[FOI #1220552 email]>
Sent: 02 January 2025 16:46
To: FOI (Email) <[email address]>
Subject: Freedom of Information request - Managed Print Contract
Importance: High
This message originated from outside of the University of Chichester.
Do not click links or open attachments unless you recognise the sender
and know the content is safe. Your access to links in this email will be
held in a secure log, which is deleted after 365 days. If harmful links
are accessed by individuals, this information may be used to offer
targeted training in the future. You can read more in the University’s
Electronic Information Security policy [3]here.
Dear The University of Chichester,
Please could you populate the following information with regards to your
Managed Print Contract at the University:
1.Please state who your supplier is for:
a) MFD's/SFP's -
b) Print room/ reprographics –
2. If your supplier is a re-seller, which manufacturer do you use for:
a) MFD's/SFP's -
b) Print room/ reprographics -
3. Please can you confirm the start and expiry dates for your contracts,
including any extension terms for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
4. Please can you confirm the number of devices you have for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
5. Please can you confirm the person and their role who is in charge of
the procurement for printing and any managed print contracts?
a) MFD's/SFP's –
b) Print room/ reprographics -
6. Who is in charge of the day to day running of devices from a IT/Tech
point of view?
a) MFD's/SFP's –
b) Print room/ reprographics -
7. Does the University have a document management system in place? If so
what is the brand? Is the solution on premise, cloud or hybrid approach?
a) Print & Scan Management? Y/N-
b) Brand-
c) On-Premise, cloud or hybrid?
8. Does the University have a secure print management/ follow-me-print
system in place? If so, what is the brand? Is the solution on premise,
cloud or hybrid approach?
a) secure print management/follow-me-print? Y/N -
b) Brand -
c) On-Premise, cloud or hybrid?
9. Did you procure your existing contract through a public sector
framework? If so, please could you confirm which framework for:
a) MFD's/SFPs -
b) Print room/ reprographics -
I would like to thank you for your time and I look forward to hearing from
you in due course.
Yours faithfully,
Harry Peterson
-------------------------------------------------------------------
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[4][FOI #1220552 email]
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Please note that in some cases publication of requests and responses will
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Dear Mr Peterson
Reference: FOIA 2025.001
Thank you for your email below requesting information under the Freedom of
Information Act 2000.
Your request appears below, with our responses interleaved:
Please could you populate the following information with
regards to your Managed Print Contract at the University:
1.Please state who your supplier is for:
a) MFD's/SFP's – Ricoh UK
b) Print room/ reprographics – Ricoh UK
2. If your supplier is a re-seller, which manufacturer do you use for:
a) MFD's/SFP's – N/A
b) Print room/ reprographics - N/A
3. Please can you confirm the start and expiry dates for your contracts,
including any extension terms for:
a) MFD's/ SFP's – 01-09-2023 - 31-08-2029
b) Print room/ reprographics – 01-09-2023 - 31-08-2029
4. Please can you confirm the number of devices you have for:
a) MFD's/ SFP's – 42
b) Print room/ reprographics – 3
5. Please can you confirm the person and their role who is in charge of
the procurement for printing and any managed print contracts?
a) MFD's/SFP's – Ben Murphy, Team Leader – Print and Imaging
b) Print room/ reprographics - Ben Murphy, Team Leader – Print and Imaging
6. Who is in charge of the day to day running of devices from a IT/Tech
point of view?
a) MFD's/SFP's – Ben Murphy, Team Leader – Print and Imaging
b) Print room/ reprographics - Ben Murphy, Team Leader – Print and Imaging
7. Does the University have a document management system in place? If so
what is the brand? Is the solution on premise, cloud or hybrid approach?
a) Print & Scan Management? Yes
b) Brand- PaperCut
c) On-Premise, cloud or hybrid? Hybrid
8. Does the University have a secure print management/ follow-me-print
system in place? If so, what is the brand? Is the solution on premise,
cloud or hybrid approach?
a) secure print management/follow-me-print? Y/N - Yes
b) Brand - PaperCut
c) On-Premise, cloud or hybrid? Hybrid
9. Did you procure your existing contract through a public sector
framework? If so, please could you confirm which framework for:
a) MFD's/SFPs - Crescent Purchasing Consortium (CPC) UK
b) Print room/ reprographics - Crescent Purchasing Consortium (CPC) UK
If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to [The University of Chichester
request email]. Please remember to quote the reference number above in any
future communications.
If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.
Yours sincerely,
FOI Co-ordinator
[1][email address] | University of Chichester, Bishop Otter campus,
College Lane, Chichester, West Sussex, PO19 6PE | [2]chi.ac.uk/findus
From: Harry Peterson <[FOI #1220552 email]>
Sent: 02 January 2025 16:46
To: FOI (Email) <[email address]>
Subject: Freedom of Information request - Managed Print Contract
Importance: High
This message originated from outside of the University of Chichester.
Do not click links or open attachments unless you recognise the sender
and know the content is safe. Your access to links in this email will be
held in a secure log, which is deleted after 365 days. If harmful links
are accessed by individuals, this information may be used to offer
targeted training in the future. You can read more in the University’s
Electronic Information Security policy [3]here.
Dear The University of Chichester,
Please could you populate the following information with regards to your
Managed Print Contract at the University:
1.Please state who your supplier is for:
a) MFD's/SFP's -
b) Print room/ reprographics –
2. If your supplier is a re-seller, which manufacturer do you use for:
a) MFD's/SFP's -
b) Print room/ reprographics -
3. Please can you confirm the start and expiry dates for your contracts,
including any extension terms for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
4. Please can you confirm the number of devices you have for:
a) MFD's/ SFP's –
b) Print room/ reprographics –
5. Please can you confirm the person and their role who is in charge of
the procurement for printing and any managed print contracts?
a) MFD's/SFP's –
b) Print room/ reprographics -
6. Who is in charge of the day to day running of devices from a IT/Tech
point of view?
a) MFD's/SFP's –
b) Print room/ reprographics -
7. Does the University have a document management system in place? If so
what is the brand? Is the solution on premise, cloud or hybrid approach?
a) Print & Scan Management? Y/N-
b) Brand-
c) On-Premise, cloud or hybrid?
8. Does the University have a secure print management/ follow-me-print
system in place? If so, what is the brand? Is the solution on premise,
cloud or hybrid approach?
a) secure print management/follow-me-print? Y/N -
b) Brand -
c) On-Premise, cloud or hybrid?
9. Did you procure your existing contract through a public sector
framework? If so, please could you confirm which framework for:
a) MFD's/SFPs -
b) Print room/ reprographics -
I would like to thank you for your time and I look forward to hearing from
you in due course.
Yours faithfully,
Harry Peterson
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[4][FOI #1220552 email]
Is [5][The University of Chichester request email] the wrong address for
Freedom of Information requests to The University of Chichester? If so,
please contact us using this form:
[6]https://www.whatdotheyknow.com/change_re...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://www.whatdotheyknow.com/help/offi...
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[8]https://www.whatdotheyknow.com/help/ico-...
[9]https://www.whatdotheyknow.com/help/ico-...
Please note that in some cases publication of requests and responses will
be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
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