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Dear Harry,

Thank you for your request. Please find our response below.

1.Please state who your supplier is for:
a) MFD's/SFP's - Apogee Corporation
b) Print room/ reprographics - N/A
2. If your supplier is a re-seller, which manufacturer do you use for:
a) MFD's/SFP's - HP
b) Print room/ reprographics - N/A
3. Please can you confirm the start and expiry dates for your contracts, including any extension terms for:
a) MFD's/ SFP's - 1st July 2024 - 30th June 2026
b) Print room/ reprographics - N/A
4. Please can you confirm the number of devices you have for:
a) MFD's/ SFP's - 24
b) Print room/ reprographics - N/A
5. Please can you confirm the person and their role who is in charge of the procurement for printing and any managed print contracts?
a) MFD's/SFP's - Lewis Bridger
b) Print room/ reprographics - N/A
6. Who is in charge of the day to day running of devices from a IT/Tech point of view?
a) MFD's/SFP's - Apogee Corporation
b) Print room/ reprographics - N/A
7. Does the council have a document management system in place? If so what is the brand? Is the solution on premise, cloud or hybrid approach?
a) Print & Scan Management? Y/N- N
b) Brand- N/A
c) On-Premise, cloud or hybrid?
8. Does the council have a secure print management/ follow-me-print system in place? If so, what is the brand? Is the solution on premise, cloud or hybrid approach?
a) secure print management/follow-me-print? Y/N - Y
b) Brand - We do not release information that could prove useful to an attacker.
c) On-Premise, cloud or hybrid? On premise
9. Did you procure your existing contract through a public sector framework? If so, please could you confirm which framework for:
a) MFD's/SFPs - NHS London Procurement Partnership (Hosted by Guy's and St Thomas' NHS Foundation Trust) (LPP) Framework Agreement for Digital Document Solutions (DDS)
b) Print room/ reprographics - N/A

Please note that we have exempted our response to Q8b under Section 36 of the Freedom of Information Act 2000. Section 36 where complying with the request would, or would be likely to, prejudice the effective conduct of public affairs. The exemption in Section 36 is designed to cover all aspects of the prevention and detection of crime. Section 36 is a qualified exemption which means we must undertake a public interest test which is set out below.

We acknowledge the public interest in openness and transparency and we recognise that releasing this information would provide the public with assurance that we are protecting our technologies. However, disclosure of the information requested could make the Council more vulnerable to cyber-crime as it outlines the Council's position with regard to certain technologies that could be used as a starting point to attack network infrastructure and/or information systems. Revealing software versions and product information can give an attacker information about how to target certain vulnerabilities known to be tied to a specific patch or release and/or exploit certain behaviour of the software.

There is always a strong interest in disclosure from the Freedom of Information Act; in addition to the Council's commitment to transparency and openness. However, while we strive to be transparent, we must also consider the importance of our duty to protect the data that we hold. As a result of this duty, and the risk of potential prejudice to it posed by the reasons laid out above, we believe the interest in withholding this information outweighs that for disclosure.

If for whatever reason you are unhappy with our response you are entitled to pursue any dissatisfaction, in the first instance, by contacting Edwina Adefehinti , Assistant Director Legal & Democratic Services, Mid Sussex District Council, Oaklands, Oaklands Road, Haywards Heath, West Sussex, RH16 1SS, email: [email address] quoting your Reference Number, and if an exemption/exception has been applied, stating your reasons why you believe the public interest is best served by the release of the withheld information. You have a maximum of 40 working days in which to request a review.

If you still remain dissatisfied with the response you can complain to the Information Commissioner - details available at: https://ico.org.uk/concerns/.

Information provided under the FOI Act 2000 or the Environmental Information Regulations 2004 may be not be re-used, except for personal study and non-commercial research or for news reporting and reviews, without the permission of the Council. Please see the Council website https://www.midsussex.gov.uk/about-us/op..., for further information or contact the FOI Team on 01444 477422.

yours sincerely,

FOI/EIR Team

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