Managed Print

The request was successful.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Provision of Multi-functional Devices (MFDs).:
http://ted.europa.eu/udl?uri=TED:NOTICE:...

The details we require are:
• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Freedom of Information, University of Gloucestershire

Dear Molly,

I am writing to acknowledge receipt of your request for information received on 30 June 2022.

In accordance with the Freedom of Information Act 2000 (FOIA), we anticipate responding to your request for information within 20 working days.

If we are unable to respond within the timescale outlined in the FOIA, we will contact you to discuss an extension to time.

If you have any queries regarding this information, then please do not hesitate to contact me.

Yours sincerely

Ruth Neal
--
Ruth Neal
Information Governance Manager
^University of Gloucestershire
Governance and Secretariat Services
The Park, Cheltenham, GL50 2RH

Tel: 01242 714140
E-mail: [email address]
Web: www.glos.ac.uk

show quoted sections

Freedom of Information, University of Gloucestershire

1 Attachment

Dear Molly,

 

Freedom of Information Act 2000

Information Request

 

Thank you for your request for information from the University of
Gloucestershire received on 30 June 2022.

Your request is being handled under the Freedom of Information Act 2000
(FOIA). 

Please find below the University’s response to your request.

Provision of Multi-functional Devices (MFDs).:

[1]http://ted.europa.eu/udl?uri=TED:NOTICE:...

The details we require are:

• What are the contractual performance KPI's for this contract?
I can confirm that the University does hold this information.  However,
after careful consideration we are withholding the information under
section 43(2) of the FOIA 2000.

“Section 43(2) exempts information whose disclosure would, or would be
likely to, prejudice the commercial interest of any person (an individual,
a company, the public authority itself or any legal entity)”

The University is a relatively small organisation operating in a highly
competitive commercial environment and would be commercially disadvantaged
if it shared data relating to the use of resources to its competitors. 

The University considers that it would not be in the public interest to
release this information and would be damaging to the University’s
commercial interests as it would be likely to:

(a)  discourage companies/individuals from providing the University
with commercially sensitive information in the future or undertaking
contracts with the University;

(b)  adversely affect the University’s bargaining position during
future contractual negotiations.

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages
Details of the successful supplier can be found here:
[2]https://www.contractsfinder.service.gov....

I can confirm that the university does hold this information however we
are withholding it under Section 41(1)(b) Information provided in
confidence that states that ‘The disclosure of the information to the
public (otherwise than under this Act) by a public authority holding it
would constitute a breach of confidence actionable by that or any other
person’.

The tender submission process was conducted in confidence therefore the
University is unable to disclose the identity of unsuccessful suppliers.

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date
Please see our response to Q. 1

• Start date & duration of framework/contract?

01 August 2016 to 31 July 2022

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?
Please see the attached document.

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?
Yes. However, this contract is due to end on 31 July 2022.

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?
Yes. The University is procuring future requirements from 01 August 2022
using the  National Education Printer Agreement 2 (NEPA 2) contract
framework.

 

• Who is the senior officer (outside of procurement) responsible for this
contract?

Andrew Luck – Head of IT.

If you are unhappy with the way your request for information has been
handled, you can request a review, no later than 40 working days from the
date of this response by contacting the University by email at: 

[3][email address]

or by post to:

Registrar’s Directorate
University of Gloucestershire
Fullwood House
Park Campus
Cheltenham
Gloucestershire
GL50 2RH

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at: 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire, SK9 5AF. 

Telephone: 08456 30 60 60 or 01625 54 57 45            

Website: [4]www.ico.gov.uk   

There is no charge for making an appeal. 

If you have any questions regarding this information, then please do not
hesitate to contact me. 

 

Yours sincerely,

 

R Neal

--

Ruth Neal

Information Governance Manager

(Pronouns She/Her)​

^University of Gloucestershire

Governance and Secretariat Services

The Park, Cheltenham, GL50 2RH

 

Tel: 01242 714140

E-mail: [5][email address]

Web: [6]www.glos.ac.uk

 

 

 

References

Visible links
1. http://ted.europa.eu/udl?uri=TED:NOTICE:...
2. https://www.contractsfinder.service.gov....
3. mailto:[email address]
4. http://www.ico.gov.uk/
5. mailto:[email address]
6. http://www.glos.ac.uk/