Sylvia Ellis-Jones

Dear Bolton Metropolitan Borough Council,

Please can you assist me through the Freedom of Information in providing the following information please:
1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of usage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What is the approximate spend on MFD’s and consumables during the last full year?
10. What are the start and end dates for the managed print contract in your organization (if applicable)?
11. Which procurement route or framework was used to procure this service?
12. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Yours faithfully,

Sylvia Ellis-Jones

Freedom Of Info, Bolton Metropolitan Borough Council

Dear Sylvia Ellis-Jones,

I acknowledge with thanks your request for information held by Bolton
Council received at this office on 05/01/2018.

This request will be considered under the Freedom of Information Act 2000
and may take up to 20 working days to be processed (although we will
endeavour to provide the information as quickly as possible).

Please be advised that if an exemption applies to the information that you
have requested, the statutory period may be exceeded in accordance with
the provisions of the act.

Please retain the reference number RFI 000082 for any future enquiries
regarding this matter.

Many thanks

The Information Governance Team

                                                     

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http://www.bolton.gov.uk/

Freedom Of Info, Bolton Metropolitan Borough Council

Dear Sylvia Ellis-Jones

 

Request for information under the Freedom of Information Act 2000

 

Thank you for your request for information held by Bolton Council received
at this office on 5^th January 2018 and please accept my apologies for the
delay in responding to your request.

 

You requested;

 

1.    Please state the number of printers currently within the
organization, including MFD´s & photocopiers.

215 MFD devices only – please see Question 10 below

 

2.    What percentage of your fleet is in colour vs mono?

76% colour, 24% mono

 

3.    In terms of usage, what is your monthly page volumes?

This figure varies, but is in the region of 1,225,000 per month

 

4.    Who are the main manufacturers for the printers (hardware)?

Xerox

 

5.    Who are the main supplier(s) of print consumables (Toner, spares,
etc)?

Xerox

 

6.    What are the start and end dates for the print support contract(s)
if applicable?

Please see Question 10 below

 

7.    What is the approximate spend on printers and consumables during the
last year?

This information is not held. Please see Question 10 below

 

8.    What is the length of the MFD contract(s)?

Please see Question 10 below

 

9.    What is the approximate spend on MFD’s and consumables during the
last full year?

For 2016-17 the total cost (excluding VAT) was £315,864.06

 

10. What are the start and end dates for the managed print contract in
your organization (if applicable)?

Bolton Council has a Multi-Functional Devices (MFDs) contract and all
spend including consumables and maintenance is included in this. Details
of this are publically available on the Council’s website and are
therefore being withheld under the Freedom of Information Act 2000 (“the
Act”). Under the Act, Bolton Council has a duty to supply any information
it holds on request, unless there is an exemption. It is the Council’s
policy only to apply the exemptions where there is a genuine risk of harm
or prejudice.

 

Section 17 of the Act provides that when refusing a request, Bolton
Council must provide a notice which (a) states that fact, (b) specifies
the exemption in question, and (c) states (if that would not otherwise be
apparent) why the exemption applies.

 

In this case, we consider that the exemption under Section 21 of the Act
applies to this information because the information you requested is
accessible to you by other means.

 

The Council publish the contracts register on the website and this can be
found via the following link:

[1]http://www.bolton.gov.uk/website/Pages/C...

 

The list is available from the downloads tab and the Multi-Functional
Devices (MFD) contract is reference TC133 in Column A ‘Contract Reference
Number’.

 

In accordance with the act, this constitutes a refusal notice for this
element of your request.

 

11. Which procurement route or framework was used to procure this
service?

Procurement was carried out in line with the Councils ICT Managed Service
Contract and the service description for managed print services.

 

12. The named person and their role in your organization is in charge of
the procurement for printing and any managed print contracts.

Tony Brien, Head of Operational ICT Service Delivery Management Team,
01203 331104, [2][email address]

 

 

Should you disagree with our decision, you may appeal to:

 

The Borough Solicitor, Bolton Council, Town Hall, Bolton, BL1 1RU

Email: [3][email address]

 

Should you further disagree with the decision following the appeal you may
wish to contact the Information Commissioner:

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

[4]www.ico.gov.uk

Tel: 01625 545700, Fax: 01625 524510

 

Should you have any queries, please contact [5][email address]

  

Yours sincerely

 

Mark Allen

Information Governance Officer

Information Governance Team

 

[6]www.bolton.gov.uk

 

 

 

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