Dear C D Johnson,

I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.

The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, PO Box 1720, Huddersfield HD1 9EL. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The ICO telephone helpline on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday to Friday.

Regards

Information Governance Team
Kirklees Council
Governance Service
PO Box 1720
HUDDERSFIELD
HD1 9EL

Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

show quoted sections

Dear Mr Johnson,

I am writing in response to your request dated 18/08/2023. This has been
dealt with under the Freedom of Information Act 2000.

You asked for the following information:

Under Freedom of Information, I would be grateful if you could provide the
following information:

- Number of manhole / drain covers stolen in Jan-Dec for 2021, 2022, and
2023 (to the end of July).  Please break this down by year.

If you do not record this information, please provide the number of
manhole / drain covers replaced or reported missing in Jan-Dec for 2021,
2022, and 2023 (to the end of July).  Please break this down by year.

The Council’s response to your specific questions is set out below:

The Council can confirm that it does hold information falling within the
scope of your request but believes that it would exceed the appropriate
time limit for complying with the request in order to provide it.

Section 12 of the Freedom of Information Act 2000 allows a public
authority to refuse a request if the cost of providing the information to
the applicant would exceed the ‘appropriate limit’ as defined by the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004:

12 Exemption where cost of compliance exceeds appropriate limit

(1) Section 1(1) does not oblige a public authority to comply with a
request for information if the authority estimates that the cost of
complying with the request would exceed the appropriate limit.

(2) Subsection (1) does not exempt the public authority from its
obligation to comply with paragraph (a) of section 1(1) unless the
estimated cost of complying with that paragraph alone would exceed the
appropriate limit.

The Regulations provide that the appropriate limit to be applied to
requests received by local authorities is £450 (equivalent to 2.5 days (or
18 hours) of work).  In estimating the cost of complying with a request
for information, an authority can only take into account any reasonable
costs incurred in:

(a) determining whether it holds the information,
(b) locating the information, or a document which may contain the
information,
(c) retrieving the information, or a document which may contain the
information, and
(d) extracting the information from a document containing it.

For the purposes of the estimate the costs of performing these activities
should be estimated at a rate of £25 per hour.

The Council believes that it would take a considerable amount of time to
extract and collate the information requested; service requests regarding
missing or stolen ironwork are not categorised in such a way that would
enable them to be reported against. As such, it would take in excess of 18
hours to review all requests submitted to several services in order to
provide the requested information. The Council is unable to provide a more
detailed cost estimate as it believes that the cost of doing so would, in
itself, exceed the appropriate limit.

The request for disclosure of the information is therefore refused under
section 12 of the Freedom of Information Act 2000. 

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
PO Box 1720, Huddersfield, HD1 9EL, you can also send an email to:
[1][email address]. 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [2]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The ICO telephone helpline
on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday
to Friday.

Yours sincerely

Information Governance Team

Kirklees Council
Governance Service

PO Box 1720
HUDDERSFIELD
HD1 9EL

For more information about how we deal with your personal data, please see
the [3]Kirklees Council privacy notice

[4][IMG]

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