Mailroom equipment

Trevor Jackson made this Freedom of Information request to Caerphilly County Borough Council

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Dear Caerphilly County Borough Council,

You recently purchased a Folder/Inserter machine. We would appreciate it if you could supply the following details regarding this award-

• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
•Was this contract awarded via a framework? If so, which one was used?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Yours faithfully,

Trevor Jackson

WWW: FOI, Caerphilly County Borough Council

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Thank you for your recent FOI / EIR request. Please find attached an acknowledgement for this request.
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WWW: FOI, Caerphilly County Borough Council

Dear Trevor Jackson,

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information received on 5^th October 2022.

 

We have considered your request and enclose the following information:

 

Mailroom Equipment Contract

You recently purchased a Folder/Inserter machine. We would appreciate it
if you could supply the following details regarding this award-

 

(1) What are the contractual performance KPI's for this contract?

 

Not Applicable

 

(2) Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages.

 

Successful Supplier, Pitney Bowes Ltd for this specific requirement,
further details should be requested from Crown Commercial Services, please
refer to response to question 7 below

 

(3) Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date.

 

£7,413.67

 

(4) Start date & duration of framework/contract?

 

01 March 2022 to 28 February 2028

 

(5) Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

 

Specification - Inserter / Letter Folding Machine:

 

•         High-Capacity Envelope Feeder

•         6 x A4 Sheet Feeders (4 switchable to feed either A5 slip sheets
& booklets or 1/3 A4 Slip sheets or booklets)

•         Cycle speed up to 5400 per hour

•         Maximum volume per month up to 100,000

•         Mailing wallets to be used DL, C5 & C4

 

(6) Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

 

No

 

(7) Was this contract awarded via a framework? If so, which one was used?

 

Lot 2: (Franking Machines, Mailroom Equipment & Associated Consumables) of
the Crown Commercial Services (CCS) Framework Agreement for the Provision
of Postal Goods, Services & Solutions (CCS Ref: RM6017).

 

(8) Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

 

No

 

(9) Who is the senior officer (outside of procurement) responsible for
this contract?

 

Keith Williams , Design & Print Officer

 

We supply this information based on your original request. If this is not
what you wanted or if you feel we have not fully understood your request,
please do not hesitate to contact me to clarify your exact requirements.

 

If you have any queries or concerns or are in any way dissatisfied with
the handling of your request, please contact [1][Caerphilly County Borough Council request email].

 

Yours sincerely

 

Uned Llywodraethu Gwybodaeth Gorfforaethol | Corporate Information
Governance Unit

Cyngor Bwrdeistref Sirol Caerffili | Caerphilly County Borough Council

Freedom of Information Act 2000 / Environmental Information Regulations
2004

 

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Unit Information Commissioner’s Office –
Caerphilly County Borough Council, Wales
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Tredomen Park Churchill Way
Hengoed. CF82 7PG Cardiff CF10 2HH

   

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