Mail and scanning

The request was successful.

Dear University Hos​pitals of North Midlands NHS Trust,

1. How much 1st class mail does the Trust send annually?
2. How much 2nd class mail does the Trust send annually?
3. Does you use a downstream access provider (DSA) for sending mail, if so how much do you send annually?
4. Does the Trust use a Hybrid Mail solution, if so how much do you send annually?
5. Do you have a mail room?
a. How many?
6. How many full time staff work in the mail room?
a. How many hours per week does a full time employee work?
b. What is the average hourly pay/rate?
7. How many part time staff work in the mail room?
a. How many hours per week does a part time employee work?
b. What is the average hourly pay/rate?
8. Do you scan inbound mail into a workflow system?
a. What scanning solution do you use?
b. If so is this function operated by the mail room?
c. If not then which department run this operation?
9. Do you scan any other documents historical or current into the system?
a. What scanning solution do you use?
b. If so is this function operated by the mail room?
c. If not then which department run this operation?

Yours faithfully,

Andrew Smith

FOI, University Hospitals of North Midlands NHS Trust

Dear Mr Smith

 

I am writing to acknowledge receipt of your email dated 7^th February 2020
requesting information under the Freedom of Information Act (2000)
regarding Mail and scanning.

 

Your reference number is 661-1920 please quote this number on any
correspondence.

 

The FOI Act sets out a twenty working day timescale for requests to be
completed by. We will always try to complete your request within this
timeframe. We will let you know whether the Trust holds the information
you have requested, and we will contact you as soon as possible if we are
delayed in our response for some reason. If we require further information
from you or we need you to further explain your request before we can
continue to process it we will also contact you. 

 

Please note:

·         The Freedom of Information Act does not provide access to
personal records. This sits within Access to Medical Records.  They can be
contacted via Ministries Office [1][email address]

·         If we request any clarification from you to help us respond to
your request, the 20 working day deadline freezes until the requested
clarification has been received.

·         If we suspect that the request has come from a Pseudonym (false
name) we will request proof of identity before processing your request, As
provision of a Pseudonym invalidates a request.

 

The authority can combine related requests received within a period of 60
consecutive days from:

(section 12 exemption)

 

•             The same person or

•             People who appear to be acting in concert or in pursuance of
a campaign.

 

 

Yours,

 

Information Governance Team

University Hospitals of North Midlands NHS Trust

 

 

 

 

 

The contents of this email and any attachments are confidential to the
intended recipient. If you are not the intended recipient please do not
use or publish its contents. Please contact the sender immediately and
then delete the email. The unauthorised use, disclosure, transmission,
copying or alteration of this message is strictly forbidden. Opinions,
conclusions and other information expressed in this message are not given
or endorsed by the UHNM unless such information is transmitted in the
normal course of its business.

References

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FOI, University Hospitals of North Midlands NHS Trust

Dear Mr Smith

 

I have been asked to contact you to seek clarification on your request.
Your request states

 

“1.          How much 1st class mail does the Trust send annually?

2.            How much 2nd class mail does the Trust send annually?

3.            Does you use a downstream access provider (DSA) for sending
mail, if so how much do you send annually?

4.            Does the Trust use a Hybrid Mail solution, if so how much do
you send annually?

5.            Do you have a mail room?

a.            How many?

6.            How many full time staff work in the mail room?

a.            How many hours per week does a full time employee work?

b.            What is the average hourly pay/rate?

7.            How many part time staff work in the mail room?

a.            How many hours per week does a part time employee work?

b.            What is the average hourly pay/rate?

8.            Do you scan inbound mail into a workflow system?

a.            What scanning solution do you use?

b.            If so is this function operated by the mail room?

c.             If not then which department run this operation?

9.            Do you scan any other documents historical or current into
the system?

a.            What scanning solution do you use?

b.            If so is this function operated by the mail room?

c.             If not then which department run this operation?”

 

To continue with your request we require clarification on the specific
time period please can you advise from what date require the information
to begin and end at.

Your request will therefore be paused until we fully understand the
information requested. We will continue to process your request when we
understand the information requested. If we do not hear from you within
two months we will close your request

 

 

Yours,

Information governance team

University Hospital of North Midlands NHS Trust

 

 

 

 

The contents of this email and any attachments are confidential to the
intended recipient. If you are not the intended recipient please do not
use or publish its contents. Please contact the sender immediately and
then delete the email. The unauthorised use, disclosure, transmission,
copying or alteration of this message is strictly forbidden. Opinions,
conclusions and other information expressed in this message are not given
or endorsed by the UHNM unless such information is transmitted in the
normal course of its business.

Dear FOI,

The dates for this request are January 1st 2019 to December 31st 2019.

Yours sincerely,

Andrew Smith

Dear FOI,

1st January 2019 to 31st December 2019

Yours sincerely,

Andrew Smith

FOI, University Hospitals of North Midlands NHS Trust

2 Attachments

Dear Mr Smith

 

Please find the response to your FOI request attached

 

Many thanks,

 

IG Team

University Hospitals of North Midlands

NHS Trust

 

 

 

[1]COVID-19 The contents of this email and any attachments are
confidential to the intended recipient. If you are not the intended
recipient please do not use or publish its contents. Please contact the
sender immediately and then delete the email. The unauthorised use,
disclosure, transmission, copying or alteration of this message is
strictly forbidden. Opinions, conclusions and other information expressed
in this message are not given or endorsed by the UHNM unless such
information is transmitted in the normal course of its business.

References

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1. http://uhnm/a-z-of-services/covid-19-cor...