Lord Mayor's Events
Dear Sheffield City Council,
Please can you supply the following information for the terms of office for the previous three Lord Mayors of Sheffield (namely Cllr Tony Downing, Cllr Gail Smith and Cllr Sioned-Mair Richards).
a) A list of all event that the Lord Mayor or Deputy Lord Mayor attended (in their official capacity) including dates, times and venues.
b) A list of all events that the Lord Mayor or Deputy Lord Mayor hosted (in their official capacity) including dates, times and venues.
c) the costs of events hosted by the Lord Mayor or their deputy for each office holder for each year.
d) the cost of providing the official car (including, but not limited to, repairs and maintenance, fuel and driver(s)) for each year.
Yours faithfully,
Mr A Schofield
Dear A Schofield,
Thank you for your request for information relating to Lord Mayor's Events
which we received on 03/07/2023.
This has been logged as a Freedom of Information Request and will be dealt
with under the Freedom of Information Act 2000. The reference number for
your request can be found above.
The Freedom of Information Act 2000 states that we must respond to you
within 20 working days, by 31/07/2023. Please do not hesitate to contact
us at the email address below if you have any queries.
Yours sincerely,
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [1][Sheffield City Council request email]
From: Mr A Schofield <[FOI #997770 email]>
Sent: Sunday, July 2, 2023 10:16 PM
To: FOI <[Sheffield City Council request email]>
Subject: Freedom of Information request - Lord Mayor's Events
Dear Sheffield City Council,
Please can you supply the following information for the terms of office
for the previous three Lord Mayors of Sheffield (namely Cllr Tony Downing,
Cllr Gail Smith and Cllr Sioned-Mair Richards).
a) A list of all event that the Lord Mayor or Deputy Lord Mayor attended
(in their official capacity) including dates, times and venues.
b) A list of all events that the Lord Mayor or Deputy Lord Mayor hosted
(in their official capacity) including dates, times and venues.
c) the costs of events hosted by the Lord Mayor or their deputy for each
office holder for each year.
d) the cost of providing the official car (including, but not limited to,
repairs and maintenance, fuel and driver(s)) for each year.
Yours faithfully,
Mr A Schofield
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Dear Sheffield City Council,
I note that my FOI request regarding Lord Mayor's Events submitted to you on the 3rd July remains unanswered, nor have you informed me of a reason for a delay in responding to the request, nor that any exemptions apply to part or whole of the request, despite the statutory deadline now passing.
Please can you respond as soon as possible.
Yours sincerely,
Andrew Schofield
Dear Mr Schofield
Thank you for your email yesterday. We are very sorry for not responding
by the due date of 31 July 2023. Your request was overlooked, and we ran
out of time. Three colleagues are working on different aspects of the
request and we will provide it as soon as possible.
Kind regards
Yours sincerely,
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [Sheffield City Council request email]
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail
Dear FOI,
On the 2nd August you responded to my chase email:
"We are very sorry for not responding by the due date of 31 July 2023. Your request was overlooked, and we ran out of time. Three colleagues are working on different aspects of the request and we will provide it as soon as possible."
It is now two months later ( and almost three months since the original request), and you still haven't provided me with the information I requested. This significantly exceed the time limit provided for under the legislation.
Please can you either provide the information, or or a rejection notice at the earliest opportunity.
If this information is not forthcoming within the next seven days, I will be requesting an internal review of the Council's failure to provide this information, failing that I may make a formal complaint to the Information Commissioner's Office.
Yours sincerely,
Andrew Schofield
Dear Mr Schofield
We apologise for the delayed response to your request of 2 July 2023,
which was due on 31 July, and thank you for your chasers of 1 August and 1
October. We have 156 weekly diary sheets for the three Lord Mayors, which
are being proofread to ensure we don’t disclose personal information
(e.g., photographer’s mobile numbers or the names of private individuals)
and we hope to provide you with tomorrow.
Meanwhile, please find attached responses to two of your requests.
c) the costs of events hosted by the Lord Mayor or their deputy for each
office holder for each year.
Please note that in the extract from our ledger, the names of staff (ref:
User Name) have been redacted under section 40(2) of the Freedom of
Information Act 2000 on the grounds that these are personal data and
disclosure would contravene the data protection principle under Article
5(1)(a) of the General Data Protection Regulation that processing of
personal data must be fair, lawful and transparent.
d) the cost of providing the official car (including, but not limited to,
repairs and maintenance, fuel and driver(s)) for each year.
If you have any queries about this response, please do not hesitate to
contact us.
The information provided in this response is available for re-use under
the terms of the Open Government Licence v3.0. The terms of the OGL can be
found [1]here. When re-using the information, Sheffield City Council
requires you to include the following attribution statement: “Contains
public sector information obtained from Sheffield City Council and
licensed under the Open Government Licence v3.0.”
If you are unhappy with the response you have received in relation to your
request, you are entitled to have this reviewed. You can ask for an
internal review by replying to this email. Internal review requests should
be submitted within 40 working days from the date of this response.
If you remain dissatisfied with the outcome of your internal review, you
can contact the Information Commissioner’s Office. Please see
[2]https://ico.org.uk/make-a-complaint/offi...
for further details.
Kind Regards,
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [3][Sheffield City Council request email]
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail
References
Visible links
1. http://www.nationalarchives.gov.uk/doc/o...
2. https://ico.org.uk/make-a-complaint/offi...
3. mailto:[Sheffield City Council request email]
Dear FOI,
Thank you for the information provided so for, your response on the 19th October said that you hoped to be able to provide the remaining information the following day. This request is still outstanding, therefore please can you provide me with an update on when this information will be supplied.
Yours sincerely,
Mr A Schofield
Hi Mr Schofield
Thanks for your patience.
We will supply the information this week.
Kind regards
Sheffield City Council
Dear FOI,
I am still awaiting this information from Sheffield City Council, despite being advised on 27th November that this information would be provided within the week.
Please advise when this information will be provide, and if this information is not to be provided by the end of this week, who I will need to make a complaint to regarding the Council's failure to deal reasonable with this FOIA request?
Yours sincerely,
Mr A Schofield
This batch of files related to the diaries of Cllr Smith.
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [Sheffield City Council request email]
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail
Dear Mr Schofield,
Thank you for your Freedom of Information request FOI 886890. We apologise for the significant delay in responding. This was caused partly by the backlog of requests we are dealing with, but also the large quantity of material in scope. We are now able to answer your request in full.
You have requested:
a) A list of all event that the Lord Mayor or Deputy Lord Mayor attended (in their official capacity) including dates, times and venues.
b) A list of all events that the Lord Mayor or Deputy Lord Mayor hosted (in their official capacity) including dates, times and venues.
c) the costs of events hosted by the Lord Mayor or their deputy for each office holder for each year.
d) the cost of providing the official car (including, but not limited to, repairs and maintenance, fuel and driver(s)) for each year.
We have supplied (19/10/2023) the answers to your questions (c) and (d) regarding the cost of events and the official car. We are now providing the redacted diary sheets for the Lord Mayor and Deputy Lord Mayor for the period 2019-2023, covering the tenure of Cllr Tony Downing, Cllr Gail Smith and Cllr Sioned-Mair Richards. We are sending this in three batches. This email includes Cllr Downing's tenure. There are two more batches to follow.
Personal data has been redacted under section 40(2) of the Freedom of Information Act 2000 on the grounds that it is personal data and disclosure would contravene the data protection principle under Article 5(1)(a) of the General Data Protection Regulation that processing of personal data must be fair, lawful and transparent. This includes the names and contact details of members of the public and third parties contained within the record, for example, the names and addresses of individuals whose birthdays were celebrated.
The Information Commissioner’s Office has produced guidance on the redaction of staff names when responding to requests made under the Freedom of Information Act 2000 and Environmental Information Regulations 2004. This guidance advises that decisions whether to disclose staff names should be taken on a case-by-case basis, but relevant factors to consider include the seniority of the staff involved and whether the staff have a reasonable expectation that their names will be released. Our usual policy is not to release the names of staff below Head of Service level, which takes into account that staff have the reasonable expectation that their names would not be released in a disclosure to the world.
The information provided in this response is available for re-use under the terms of the Open Government Licence v3.0. The terms of the OGL can be found here https://www.nationalarchives.gov.uk/doc/.... When re-using the information, Sheffield City Council requires you to include the following attribution statement: “Contains public sector information obtained from Sheffield City Council and licensed under the Open Government Licence v3.0.”
If you are unhappy with the response you have received in relation to your request, you are entitled to have this reviewed. You can ask for an internal review by replying to this email. Internal review requests should be submitted within 40 working days from the date of this response.
If you remain dissatisfied with the outcome of your internal review, you can contact the Information Commissioner’s Office. Please see https://ico.org.uk/make-a-complaint/offi... for further details.
Kind Regards,
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [Sheffield City Council request email]
This batch of files relates to the diary of Cllr Mair-Richards.
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [1][Sheffield City Council request email]
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail
References
Visible links
1. mailto:[Sheffield City Council request email]
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