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London 2012

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Dear Metropolitan Police Service (MPS),

Please provide all documents you hold in relation to your planning for the London 2012 Olympic Games.

Yours faithfully,
Connor A. Gurney

Metropolitan Police Service (MPS)

Dear Mr Gurney

Freedom of Information Request Reference No: 2017090000042

I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 02/09/2017.  I note you seek
access to the following information:

"Please provide all documents you hold in relation to your planning for
the London 2012 Olympic Games."

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act).  You will receive a response within the
statutory timescale of 20 working days as defined by the Act.  

If you have any further enquiries concerning this matter, please contact
us at [email address] or on the phone at 0207 161 3500, quoting the
reference number above. Should your enquiry relate to the logging or
allocations process we will be able to assist you directly and where your
enquiry relates to other matters (such as the status of the request) we
will be able to pass on a message and/or advise you of the relevant
contact details.

Yours sincerely

R. Loizou
Support Officer - Freedom of Information Triage Team
 
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome to discuss the
response with the case officer who dealt with your request.  

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Information Rights Unit
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.

The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.ico.org.uk.  Alternatively, write to or
phone:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk

Twitter: @metpoliceuk

John Smith left an annotation ()

What are you trying to achieve with all these various requests about emergency plans? For heaven's sake, there was a bomb attack on the Tube today which left dozens of people injured! Are you trying to do the terrorists' job for them?!

Metropolitan Police Service (MPS)

Dear Mr Gurney  

Freedom of Information Request Reference No: 2017090000042

I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 02/09/2017.  I note you seek
access to the following information:

* Please provide all documents you hold in relation to your planning for
the London 2012 Olympic Games.

SEARCHES TO LOCATE INFORMATION

To locate the information relevant to your request searches were conducted
at the SC&O Public Order and Resources unit and the Records Management
Branch.  The searches located information relevant to your request.

DECISION

This letter is to inform you that it will not be possible to respond to
your request within the cost threshold.  This response serves as a Refusal
Notice under Section 17 of the Freedom of Information Act 2000 (the Act).
 Please see the legal annex for further information on the exemptions
applied in respect of your request.

REASONS FOR DECISION

There is no longer a MPS Olympics Command, as it was disbanded after the
Games had come to a close.  However, as you can imagine, a wealth of
information was created for the Olympic Games operation, and it appears
that this has almost all been retained.  My searches indicate that
information is held in a variety of places due to the disbanding of the
relevant Operational Command Unit; these include, but are not limited to,
the MPS off site archive, in participating staff members' email and
electronic accounts, and in a huge folder on the Shared Drive.

Looking at this Shared Drive folder alone, I can tell you that there are
13,818 sub folders within it and it contains 113,201 files.  These files
are in various formats, including Excel spreadsheets, Word documents etc,
and they are of varying size.  To look into each of these sub folders and
the subsequent files in each in order to ascertain which relate
specifically to the 'planning' of the Games would far exceed the
appropriate limit.  The appropriate limit has been specified in
regulations and for agencies outside central Government; this is set at
£450.00.   This represents the estimated cost of one person spending 18
hours [at a rate of £25 per hour] in determining whether the MPS holds the
information, and locating, retrieving and extracting the information.  If
it only took a minute per file to ascertain whether each document was
pertinent to your request it would take in excess of 1,886 hours.  In
reality, this is not even a realistic estimate, as looking at these
documents would be likely to take a significant amount of time more than
that.

Although these folders and subfolders are named, there appears to be no
real order and none appear to relate specifically to 'planning'.  Instead
they have names such as 'finance', 'presentations', 'learning and legacy',
 and others simply name the Unit who created the file, such as 'DOI' or
CO'.  In fact, the only sub folder which looks like it may directly relate
to your request is 'CO11 - Olympic Preparation' which, when opened, has
one document contained within entitled 'READ ME'.  This document contains
the following:

"Due to the size of the SCO22 (CO11) Olympics data and the limitations of
the corporate S: drive storage, it has been necessary to move and store
this data elsewhere."

This shows the sheer amount of information held.  Even if you were to
request this folder alone, it is highly likely that the MPS would seek to
exempt the requested information under the 'burdensome' aspect of section
14 of the Act.

These issues make it difficult to provide you with advice as to how you
may narrow your request so that it does not exceed the appropriate limit.
 Without any indexing it becomes very difficult to locate specific
information relating to particular aspects of the Games.

Could I kindly suggest you take a look what has been made available at The
National Archives and see if this helps you formulate a more specific
request that it may be possible to comply with?  I have provided a link
below:

http://www.nationalarchives.gov.uk/help-...

http://discovery.nationalarchives.gov.uk...

http://discovery.nationalarchives.gov.uk...

Should you have any further enquiries concerning this matter, please
contact me quoting the reference number above.

Yours sincerely

S. Stroud
Information Rights Unit

LEGAL ANNEX

Section 17(5) of the Act provides:

(5) A public authority which, in relation to any request for information,
is relying on a claim that section 12 or 14 applies must, within the time
for complying with section 1(1), give the applicant a notice stating that
fact.

Section 12(1) of the Act provides:

(1) Section 1 does not oblige a public authority to comply with a request
for information if the authority estimates that the cost of complying with
the request would exceed the appropriate limit.

Section 16 of the Act provides:

(1) It shall be the duty of a public authority to provide advice and
assistance, so far as it would be reasonable to expect the authority to do
so, to persons who propose to make, or have made, requests for information
to it.

(2) Any public authority which, in relation to the provision of advice or
assistance in any case, conforms with the code of practice under section
45 is to be taken to comply with the duty imposed by subsection (1) in
relation to that case.
 
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome to discuss the
response with the case officer who dealt with your request.  

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Information Rights Unit
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.

The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.ico.org.uk.  Alternatively, write to or
phone:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  0303 123 1113

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk

Twitter: @metpoliceuk

Dear Metropolitan Police Service (MPS),

I am specifically looking at the emergency plans written for the London 2012 Olympic Games. Is it possible to get copies of these from CO3?

Yours faithfully,

Connor A. Gurney

Metropolitan Police Service (MPS)

Dear Mr Gurney

As far as I am aware, the cost refusal will still apply due to how the data relating to the Olympics is recorded / stored in the Shared Drive and in the archives.

I have, however, emailed a contact to see if by any chance someone has a copy of these documents to hand or know where they are and can get them without engaging section 12 of the Act.

I will be in touch.

Kind regards,

S. Stroud | Freedom of Information | Information & Insight | Strategy & Governance | MetHQ | Metropolitan Police Service
Address - Information Rights Unit, PO Box 57192, London SW6 1SF

Please consider the environment before printing this email
NOT PROTECTIVELY MARKED

Recipients of this email should be aware that all communications within and to and from the Metropolitan Police Service are subject to consideration for release under the Data Protection Act, Freedom of Information Act and Environmental Information Regulations. The MPS will consider information for release unless there is are valid and proportionate public interest reasons not to, therefore, sensitive information not for public disclosure must be highlighted as such. Further advice can be obtained from the Information Rights Unit - 0207 161 3500.

Dear Metropolitan Police Service (MPS),

Thank you for your swift response. I look forward to hearing from you.

Yours faithfully,
Connor A. Gurney

Metropolitan Police Service (MPS)

Dear Mr Gurney,

I have since heard back from my colleague, who has confirmed that unfortunately there are no easily accessible copies of these documents available. Therefore, we would still be required to do lots of manual searching within the Shared Drive and Archives to see where these documents would be and the extract them.

Therefore, this type of request would still fall within my cost refusal issued previously. I am sorry this wasn't possible for you.

Kind regards,

S. Stroud | Freedom of Information | Information & Insight | Strategy & Governance | MetHQ | Metropolitan Police Service Address - Information Rights Unit, PO Box 57192, London SW6 1SF

Please consider the environment before printing this email
NOT PROTECTIVELY MARKED

Recipients of this email should be aware that all communications within and to and from the Metropolitan Police Service are subject to consideration for release under the Data Protection Act, Freedom of Information Act and Environmental Information Regulations. The MPS will consider information for release unless there is are valid and proportionate public interest reasons not to, therefore, sensitive information not for public disclosure must be highlighted as such. Further advice can be obtained from the Information Rights Unit - 0207 161 3500.

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