Dear NHS Black Country and West Birmingham Clinical Commissioning Group,

1: Has the CCG deployed a cross-practice approach to the digitisation (scanning) of Lloyd George (LG) patient records?
a: If so, who is the supplier the CCG has contracted with?
b: When was the contract awarded and for how long?
c: How may patient files are in scope for the digitisation project?
d: If not outsourced, is the digitisation managed internally by CCG/practice staff?

2: If the CCG has not yet started to digitise Lloyd George records across its GP estate, does the CCG know roughly how many Lloyd George records exist in a physical form?
3: Are these physical LG files stored within the respective practice?

4: Are any physical LG files stored with a third-party storage company, off-site?
a: if so, roughly how many (files or boxes is fine)?
b: What is the annual cost to the CCG for the storage of physical patient files within third party storage companies?

5: Is there a uniformed Electronic Document Management system deployed across all practice surgeries?
a: if so, which EDM system has been deployed?
b: when was the contract awarded and how long for?
c: if not, which individual systems are currently being used across the estate?

6: Who within the CCG is responsible for the digitisation of Lloyd George records across the CCG estate, in-line with the NHS England timelines?
a: Please provide name, job title and email address

7: Please also provide the details for:
A: Chief Financial Officer (or equivalent)
B: Chief Information Officer (or equivalent)
C: Chief Clinical Information Officer (or equivalent)
D: Chief Executive Officer (or equivalent)

Yours faithfully,

Daniel Stonard

FOI, Bcwbccg (NHS WALSALL CCG), NHS Black Country and West Birmingham Clinical Commissioning Group

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data

SENT ON BEHALF OF THE BLACK COUNTRY & WEST BIRMINGHAM CCG

[3][email address]

 

IN CONFIDENCE

FOI Ref: 0017

 

Dear Daniel

 

Thank  you for your request for information regarding Digitisation
(scanning) of Lloyd George (LG) patient records.   Your request was
received 13/04/2021, we are dealing with it under the terms of the Freedom
of Information Act 2000.  We will make every effort to provide the
information requested by 12/05/2021.

 

Please be aware that Dudley, Sandwell & West Birmingham, Walsall &
Wolverhampton CCGs merged on the 1st April 2021, to form the Black Country
& West Birmingham CCG (BCWB CCG). The individual  CCGs no longer exist,
therefore your request for information will now be covered by BCWB CCG.

 

We are committed to complying to the Freedom of Information Act 2000,
however, the NHS is facing unprecedented challenges relating to the
coronavirus (COVID-19) pandemic at the current time.  Understandably, our
resources have been diverted to support our front-line colleagues who are
working tremendously hard to provide care for our patients, and to those
in need of our services.

 

The Information Commissioners Office has recognised the current situation
in the NHS
https://ico.org.uk/about-the-ico/news-an...

 

We strive to be transparent and to work with an open culture.  However at
this time, whilst care of our patients and the safety of our staff takes
precedent, it is likely that responses to some requests for information or
records will be delayed.  We apologise for this position in advance, and
will endeavour to provide you with as much information as we can, as soon
as we are able. It may therefore in certain cases take longer than the
statutory deadline for Freedom of Information requests.  We will try and
continue to process them as normal, but this will be dependent on the
availability of relevant staff to respond.

 

If you have a complaint linked to how we are dealing with requests, please
contact the CCG at [email address].   However if additional
information is required from yourself to clarify your request, or
agreement is required from a third party to release information, then this
date may be altered.  Should this be the case then we will contact you.

 

If you have any queries about this letter, please contact us.  Please
remember to quote the reference number above in any future communications.

 

Yours sincerely

 

Black Country & West Birmingham CCG

Information Governance Team

[email address]

[4]Template Email sig

 

 

Dear NHS Black Country and West Birmingham Clinical Commissioning Group,

 

1: Has the CCG deployed a cross-practice approach to the digitisation
(scanning) of Lloyd George (LG) patient records?

a: If so, who is the supplier the CCG has contracted with?

b: When was the contract awarded and for how long?

c: How may patient files are in scope for the digitisation project?

d: If not outsourced, is the digitisation managed internally by
CCG/practice staff?

 

2: If the CCG has not yet started to digitise Lloyd George records across
its GP estate, does the CCG know roughly how many Lloyd George records
exist in a physical form?

3: Are these physical LG files stored within the respective practice?

 

4: Are any physical LG files stored with a third-party storage company,
off-site?

a: if so, roughly how many (files or boxes is fine)?

b: What is the annual cost to the CCG for the storage of physical patient
files within third party storage companies?

 

5: Is there a uniformed Electronic Document Management system deployed
across all practice surgeries?

a: if so, which EDM system has been deployed?

b: when was the contract awarded and how long for?

c: if not, which individual systems are currently being used across the
estate?

 

6: Who within the CCG is responsible for the digitisation of Lloyd George
records across the CCG estate, in-line with the NHS England timelines?

a: Please provide name, job title and email address

 

7: Please also provide the details for:

A: Chief Financial Officer (or equivalent)

B: Chief Information Officer (or equivalent)

C: Chief Clinical Information Officer (or equivalent)

D: Chief Executive Officer (or equivalent)

 

Yours faithfully,

 

Daniel Stonard

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[5][FOI #746033 email]

 

Is [6][NHS Black Country and West Birmingham CCG request email] the wrong address for Freedom of Information
requests to NHS Black Country and West Birmingham Clinical Commissioning
Group? If so, please contact us using this form:

[7]https://www.whatdotheyknow.com/change_re...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://www.whatdotheyknow.com/help/offi...

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[9]https://www.whatdotheyknow.com/help/ico-...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

show quoted sections

FOI, Bcwbccg (NHS WALSALL CCG), NHS Black Country and West Birmingham Clinical Commissioning Group

2 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data

SENT ON BEHALF OF THE BLACK COUNTRY & WEST BIRMINGHAM CCG

 

FOI Ref: 0017

 

Dear Daniel

 

I am writing to confirm that NHS BCWB CCG has now completed its search for
the information which you requested on 13/04/2021.

 

A copy of the information is enclosed.

 

I trust this provides the information required or if you are dissatisfied
with the handling of your request, please contact the Black Country & West
Birmingham Clinical Commissioning Group – Information Governance Team by
email [3][email address]

 

You can also refer to the Information Commissioner at:

 

Information Commissioner’s Office

Wycliffe House

Water lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline: 0303 123 1113

[4]www.ico.org.uk

 

Please be aware of that any information we provided following your request
under the Freedom of Information Act does not confer an automatic right
for you to re-use that information, for example to publish it.  If you
wish to re-use the information that we provide and you do not specify this
in your initial application for information then you must make a further
request for its re-use as per the Re-Use of Public sector Information
Regulations 2005 [5]www.opsi.gov.uk

 

Yours sincerely

 

Black Country & West Birmingham CCG

Information Governance Team

 

[6]Template Email sig

 

 

 

From: FOI, Bcwbccg (NHS WALSALL CCG) <[email address]>
Sent: 16 April 2021 12:17
To: [FOI #746033 email]
Subject: FOI-0017 Acknowledgement Email (BCWB)

 

SENT ON BEHALF OF THE BLACK COUNTRY & WEST BIRMINGHAM CCG

[7][email address]

 

IN CONFIDENCE

FOI Ref: 0017

 

Dear Daniel

 

Thank  you for your request for information regarding Digitisation
(scanning) of Lloyd George (LG) patient records.   Your request was
received 13/04/2021, we are dealing with it under the terms of the Freedom
of Information Act 2000.  We will make every effort to provide the
information requested by 12/05/2021.

 

Please be aware that Dudley, Sandwell & West Birmingham, Walsall &
Wolverhampton CCGs merged on the 1st April 2021, to form the Black Country
& West Birmingham CCG (BCWB CCG). The individual  CCGs no longer exist,
therefore your request for information will now be covered by BCWB CCG.

 

We are committed to complying to the Freedom of Information Act 2000,
however, the NHS is facing unprecedented challenges relating to the
coronavirus (COVID-19) pandemic at the current time.  Understandably, our
resources have been diverted to support our front-line colleagues who are
working tremendously hard to provide care for our patients, and to those
in need of our services.

 

The Information Commissioners Office has recognised the current situation
in the NHS
[8]https://ico.org.uk/about-the-ico/news-an...

 

We strive to be transparent and to work with an open culture.  However at
this time, whilst care of our patients and the safety of our staff takes
precedent, it is likely that responses to some requests for information or
records will be delayed.  We apologise for this position in advance, and
will endeavour to provide you with as much information as we can, as soon
as we are able. It may therefore in certain cases take longer than the
statutory deadline for Freedom of Information requests.  We will try and
continue to process them as normal, but this will be dependent on the
availability of relevant staff to respond.

 

If you have a complaint linked to how we are dealing with requests, please
contact the CCG at [9][email address].   However if additional
information is required from yourself to clarify your request, or
agreement is required from a third party to release information, then this
date may be altered.  Should this be the case then we will contact you.

 

If you have any queries about this letter, please contact us.  Please
remember to quote the reference number above in any future communications.

 

Yours sincerely

 

Black Country & West Birmingham CCG

Information Governance Team

[10][email address]

[11]Template Email sig

 

 

Dear NHS Black Country and West Birmingham Clinical Commissioning Group,

 

1: Has the CCG deployed a cross-practice approach to the digitisation
(scanning) of Lloyd George (LG) patient records?

a: If so, who is the supplier the CCG has contracted with?

b: When was the contract awarded and for how long?

c: How may patient files are in scope for the digitisation project?

d: If not outsourced, is the digitisation managed internally by
CCG/practice staff?

 

2: If the CCG has not yet started to digitise Lloyd George records across
its GP estate, does the CCG know roughly how many Lloyd George records
exist in a physical form?

3: Are these physical LG files stored within the respective practice?

 

4: Are any physical LG files stored with a third-party storage company,
off-site?

a: if so, roughly how many (files or boxes is fine)?

b: What is the annual cost to the CCG for the storage of physical patient
files within third party storage companies?

 

5: Is there a uniformed Electronic Document Management system deployed
across all practice surgeries?

a: if so, which EDM system has been deployed?

b: when was the contract awarded and how long for?

c: if not, which individual systems are currently being used across the
estate?

 

6: Who within the CCG is responsible for the digitisation of Lloyd George
records across the CCG estate, in-line with the NHS England timelines?

a: Please provide name, job title and email address

 

7: Please also provide the details for:

A: Chief Financial Officer (or equivalent)

B: Chief Information Officer (or equivalent)

C: Chief Clinical Information Officer (or equivalent)

D: Chief Executive Officer (or equivalent)

 

Yours faithfully,

 

Daniel Stonard

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[12][FOI #746033 email]

 

Is [13][NHS Black Country and West Birmingham CCG request email] the wrong address for Freedom of Information
requests to NHS Black Country and West Birmingham Clinical Commissioning
Group? If so, please contact us using this form:

[14]https://www.whatdotheyknow.com/change_re...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[15]https://www.whatdotheyknow.com/help/offi...

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[16]https://www.whatdotheyknow.com/help/ico-...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

show quoted sections