Lloyd George Digitisation

The request was successful.

Dear NHS County Durham Clinical Commissioning Group,

1: Has the CCG deployed a cross-practice approach to the digitisation (scanning) of Lloyd George (LG) patient records?
a: If so, who is the supplier the CCG has contracted with?
b: When was the contract awarded and for how long?
c: How may patient files are in scope for the digitisation project?
d: If not outsourced, is the digitisation managed internally by CCG/practice staff?

2: If the CCG has not yet started to digitise Lloyd George records across its GP estate, does the CCG know roughly how many Lloyd George records exist in a physical form?
3: Are these physical LG files stored within the respective practice?

4: Are any physical LG files stored with a third-party storage company, off-site?
a: if so, roughly how many (files or boxes is fine)?
b: What is the annual cost to the CCG for the storage of physical patient files within third party storage companies?

5: Is there a uniformed Electronic Document Management system deployed across all practice surgeries?
a: if so, which EDM system has been deployed?
b: when was the contract awarded and how long for?
c: if not, which individual systems are currently being used across the estate?

6: Who within the CCG is responsible for the digitisation of Lloyd George records across the CCG estate, in-line with the NHS England timelines?
a: Please provide name, job title and email address

7: Please also provide the details for:
A: Chief Financial Officer (or equivalent)
B: Chief Information Officer (or equivalent)
C: Chief Clinical Information Officer (or equivalent)
D: Chief Executive Officer (or equivalent)

Yours faithfully,

Daniel Stonard

FOI-IG (NHS COUNTY DURHAM CCG), NHS County Durham Clinical Commissioning Group

Our reference: CD0177 Acknowledgement

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Paul Atkinson
Information Governance Officer

North of England Commissioning Support
John Snow House
Durham University Science Park
Durham
DH1 3YG

Tel: 01642 745581

Email: [email address]

Web: www.necsu.nhs.uk
@NHSnecs

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FOI-IG (NHS COUNTY DURHAM CCG), NHS County Durham Clinical Commissioning Group

1 Attachment

Dear Mr Stonard,

Thank you for your request for information under the provisions of the Freedom of Information Act 2000.

Replies to your specific requests are attached.

Please note that this response is on behalf of County Durham CCG.

Could we please ask that you acknowledge receipt of this mail, and also to be aware that any information we provide following your request under the Act does not confer an automatic right for you to re-use that information – for example, to publish it. If you wish to re-use the information that we provide and you do not specify this in your initial application for information, then you must make a further request for its re-use as per the Re-Use of Public Sector Information Regulations 2015 www.legislation.gov.uk.

This does not affect your initial information request.

Kind regards,

Paul Atkinson
Information Governance Officer

North of England Commissioning Support
John Snow House
Durham University Science Park
Durham
DH1 3YG

Tel: 01642 745581

Email: [email address]

Web: www.necsu.nhs.uk
@NHSnecs

Partners in improving local health

Help protect our environment by only printing this email if absolutely necessary.

This email is intended only for the addressee named above and the contents should not be disclosed to any other person nor copies taken. Any views or opinions presented are solely those of the sender and do not necessarily represent those of NHS NECS unless otherwise specifically stated. If you have received this email in error, please delete it and notify the sender accordingly. Unauthorised copying and/or use of this email if you are not the intended recipient may result in legal action being taken

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