LIMS / Oncology / Imaging

Emmanuel Phillips made this Freedom of Information request to Oxford University Hospitals NHS Foundation Trust as part of a batch sent to 228 authorities Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Emmanuel Phillips

Dear FOI Team,

We are currently updating data on your trust’s IT systems.

1. Could you please provide responses to the following questions in relation to Imaging/ Radiology within the Trust / Health Board. The name and email address of:
The Clinical Lead that is responsible for Imaging
The General Manager that is responsible for Imaging
The Service Manager that is responsible for Imaging

2. Can you please forward responses to the questions below regarding your trust’s LIMS, Oncology, and Clinical Noting systems.

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:

2A. System type – Laboratory Information Management System
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

2B. System type – Oncology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

2C. System type – Clinical Noting
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

System definitions:

Laboratory Information Management System (LIMS) – Software that allows you to effectively manage pathology testing and reporting. By using a LIMS, your lab can automate workflows, integrate instruments, and manage samples and associated information.

Oncology – An Oncology Information Management solution supports the multidisciplinary teams involved in the care of patients with cancer.

Clinical Noting - A clinical noting documentation system that enables the electronic recording, storage and retrieval recording of patient medical records related to a patient’s diagnosis and care during an inpatient hospital visit or encounter.

Thank you in advance for your time.

Yours faithfully,
Emmanuel Phillips

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

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This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

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Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
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Headington
Oxford
OX3 9DU

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Dear FOI Team,

I hope this meets you well.

We originally sent a request across on 7th July 2022. Do you know when we might receive this information?

Yours faithfully,

Emmanuel Phillips

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7850. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 06/10/2022.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

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oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear Emmanuel Phillips

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request for an update, F22-7538, sent 07/07/2022.

Please see below your request and the Trust’s response below

Thank you for your email requesting an update on this FOI.

Due to the nature of this request, it has required serval members of staff
from different teams to collate and answer this data. We are awaiting one
last department to quality assure the data before it can be signed off for
released.

Unfortunately, due the operational pressures that the NHS is currently
under, the Labs team have been unable to review this data within the
20-day time frame. The FOI team has followed up with head of this team
today and requested for an update to this data review. We are
unfortunately unable to provide a defined time frame for this process at
present.

Please be assured that your request is being handle and as soon as we have
either the information or an update, we will be in contact.

In the meantime, we kindly ask, any update requests be sought as a
response to this communication and not submitted as a new FOI. This could
result in further delays in response times.

We appreciate your patience in this matter as the NHS faces its most
challenging period.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
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Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

 

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oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear Emmanuel Phillips

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7538, sent 07/07/2022.

Please see below your request and the Trust’s response bold.

We are currently updating data on your trust’s IT systems.

1. Could you please provide responses to the following questions in
relation to Imaging/ Radiology within the Trust / Health Board. The name
and email address of:
The Clinical Lead that is responsible for Imaging
The General Manager that is responsible for Imaging
The Service Manager that is responsible for Imaging

 

The exemption which has been relied upon is section 40(2) of the Freedom
of Information Act 2000 with regards to the name, job title, telephone
number and email address of the individual.

 

The disclosure of this information is subject to balancing the legitimate
interest to disclose against the rights of the individuals. Upon balancing
these two factors, we have found that the rights of the individual
outweigh the legitimate interest to disclose. Therefore, it would be
unfair to the data subject if this information is disclosed. The
disclosure of the name, job title, telephone number and email address
would not add anything further to this request for information.
Furthermore, it would be unfair to disclose the name, job title, telephone
number and email address of the individual to the general public. The
individual would expect a right to privacy. They would only expect that
their name, job title, telephone number and email address are disclosed to
the relevant people in connection with Trust business and also in relation
to the discharge of the responsibilities involved in their post. It would
not be reasonable to disclose their name, job title, telephone number and
email address to the general public. Furthermore, the release of this
information may also lead to a greater number of unsolicited
correspondence.

 

The first condition under section 40(3A) has been contravened as it would
not be fair to disclose the name, job title, telephone number and email
address of the individual. Therefore, the name, job title, telephone
number and email address of the individual, has been withheld.

2. Can you please forward responses to the questions below regarding your
trust’s LIMS, Oncology, and Clinical Noting systems.

Please enter 'No System Installed' or ‘No Department’ under supplier name
if your trust does not use the system or have the department:
 

2A. System type – Laboratory Information Management System

Please note: This answer is not straightforward. Please refer to the
below. 

Haem, Biochemistry, Immunology in house Developed Oxford LIMS

Cell Path, In house developed LIMS based on FileMaker

Microbiology Sunquest,

Genetics StarLims

Blood Transfusion Telepath,

 

Current plans to replace yes for everything except StarLims

Commercial Systems Sunquest, StarLims, Telepath, contracts are renewed but
I think the extensions will be more than 1 year at a time.

Supplier name -
System name -
Date installed –
Contract expiration –
Is this contract annually renewed? - No
Do you currently have plans to replace this system? - Yes
Procurement framework – In house system therefore there is no framework.

Other systems it integrates with? – Order Comms
Total value of contract (£) –  N/A
Notes - e.g. we are currently out to tender

Other systems it integrates with? – Order Comms
Total value of contract (£) – £8.05m across the S4 Partnership
Notes - e.g. we are currently out to tender

2B. System type – Oncology
Supplier name – Varian Medical Systems
System name – ARIA / MedOnc
Date installed – circa 2009
Contract expiration – Renewal in process
Is this contract annually renewed? - No
Do you currently have plans to replace this system? - No
Procurement framework - Waiver
Other systems it integrates with? –
Total value of contract (£) – £435k

2C. System type – Clinical Noting
Supplier name EPR, Cerner Millennium
System name - Cerner
Date installed - 19th November 2011
Contract expiration - 24th October 2024
Is this contract annually renewed? - No
Do you currently have plans to replace this system? - No
Procurement framework - LPP
Other systems it integrates with? – Multiple systems/applications/hardware
across the OUH.
Total value of contract (£) –£78,000,000

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –
[1]https://ico.org.uk/for-organisations/gui... /
[2]https://ico.org.uk/for-organisations/gui....

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[3]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://ico.org.uk/for-organisations/gui...
2. https://ico.org.uk/for-organisations/gui...
3. https://www.ouh.nhs.uk/privacy/

Dear [email address],

Thank you for your response!

Could I please clarify some of your answers.

LIMS - Sunquest, StarLims and Telepath - who are the suppliers of these systems? When do the contracts currently expire?
You mentioned that you are planning to replace all systems except for StarLims. Are you currently out to tender? Or do you have a new system all ready procured?

Oncology - we currently have information that you have the following systems:

Aria Medical Oncology - contract expiring 2021
Aria RT - exp. 2028
eClipse- exp. 2038
SomaVision - exp. 2038
VariSeed - exp. 2038
Infoflex - exp. 2023
RTx - rolling contract
BookWise Oncology exp. 2021

Do you still have these systems?

Thank you in advance.

Yours sincerely,

Emmanuel Phillips

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7538. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the .

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

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3. http://www.ouh.nhs.uk/privacy/

Emmanuel Phillips

Dear [email address],

Do you know when we might receive a response to this
questions regarding your LIMS and Oncology systems?

LIMS - Sunquest, StarLims and Telepath - who are the suppliers of these systems? When do the contracts currently expire?
You mentioned that you are planning to replace all systems except for StarLims. Are you currently out to tender? Or do you have a new system all ready procured?

Oncology - we currently have information that you have the following systems:

Aria Medical Oncology - contract expiring 2021
Aria RT - exp. 2028
eClipse- exp. 2038
SomaVision - exp. 2038
VariSeed - exp. 2038
Infoflex - exp. 2023
RTx - rolling contract
BookWise Oncology exp. 2021

Do you still have these systems?

Thank you in advance.

Yours sincerely,

Emmanuel Phillips

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7538. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 28/02/2023.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

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oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear Emmanuel Phillips,

 

This is currently under investigation and we will be in touch once we have
answers.

 

Many thanks,

 

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

Dear [Oxford University Hospitals NHS Foundation Trust request email],

Do you know when we might receive a response to this
questions regarding your LIMS and Oncology systems?

LIMS - Sunquest, StarLims and Telepath - who are the suppliers of these
systems? When do the contracts currently expire?
You mentioned that you are planning to replace all systems except for
StarLims. Are you currently out to tender? Or do you have a new system
all ready procured?

Oncology - we currently have information that you have the following
systems:

Aria Medical Oncology - contract expiring 2021
Aria RT - exp. 2028
eClipse- exp. 2038
SomaVision - exp. 2038
VariSeed - exp. 2038
Infoflex - exp. 2023
RTx - rolling contract
BookWise Oncology exp. 2021

Do you still have these systems?

Thank you in advance.

Yours sincerely,

Emmanuel Phillips

show quoted sections

Emmanuel Phillips

Dear [email address],

Thank you for your response.
Could I please clarify some information?

We have information that your Trust has been using:
System type - Oncology
Supplier name - Civica
System name -Infoflex
Date installed - Unknown
Contract expiration - Rolling contact
Notes - e.g. None
-
System type - Oncology
Supplier name - BookWise Solutions
System name -BookWise Oncology
Date installed - Unknown
Contract expiration - 24/07/2021
Notes - e.g. None

Have you extended their contract of have you replaced the systems?
Please update this with the latest information.
Thank you in advance for your time.

Yours sincerely,

Emmanuel Phillips

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7538. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 25/04/2023.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

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3. http://www.ouh.nhs.uk/privacy/

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear Emmanuel Phillips

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7538, sent 07/07/2022.

Please see below the Trust’s response below.

1. Who are the suppliers of these systems? When do the contracts currently
expire?

LIMS

• Sunquest: Sunquest information systems – 31/03/23
• StarLims: Starlims UK – 31/01/26
• Telepath: This is currently unknow and we will be in touch once we
have this information.

 

a. You mentioned that you are planning to replace all systems except for
StarLims. Are you currently out to tender? Or do you have a new system
already procured? This system has already been procured

2. Oncology - we currently have information that you have the following
systems:

Aria Medical Oncology - contract expiring 2021 – Current contract expires
28/07/24
Aria RT -
eClipse-
SomaVision -
VariSeed - expiry – 01/10/24
Infoflex - expiry 31/03/25

RTx - rolling contract
BookWise Oncology  Bookwise 24/07/23

 

ARIA RT and Eclipse are most definitely in live use but are encompassed in
our MES. Somavision also falls under that contract but is no longer in
live use.

RTx was previously licensed for but is no longer used.

The MES contract will expire in 2040.

 

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –.

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

References

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oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear Emmanuel Phillips

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7538, sent 07/07/2022.

Please see below the Trust’s response below.

 

The Telepath system for Blood Transfusion is provided by DH OpCo
(Dedalus). 

Unless updated, I believe the contract runs to 31/03/2024 having been
extended for two years from 01/04/2022.

 

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –.

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

 

References

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