Dear Hillingdon Borough Council,

FAO The Library Service.

Hello, I have two freedom of information (FOI) queries that should be quick. This is being sent to all UK library services so be assured you aren't being singled out! If the operating of the library service has been outsourced to a separate organisation then please fulfil this request by retrieving the response from that body.

1. Does the library service complete annual library statistics to be sent to CIPFA? And specifically, have these been completed for the financial year 2020/2021?

2. If the answer to the above is Yes, please include a copy of your 2020/2021 CIPFA library statistics return in your response. This should be sent in the same format as was sent to CIPFA (e.g. an Excel spreadsheet).

It is important that this should be an exact copy of the data sent to CIPFA. I am not requesting any data that is owned by CIPFA, such as their own aggregated reports. As the data is compiled by the library service it is public library data, and subject to Freedom of Information.

To try and cover any concerns about the second part of this request, I have answered a number of potential worries below. Please have a quick look through these before responding!

- Data Format. The data should be sent as structured data in spreadsheet format. Guidelines from the Information Commissioner's Office specify that it is reasonable to request data in a re-usable and "Machine-readable" formats. For example, if the data were exported to a PDF file then that would not be acceptable, as that is a document rather than structured data.

- FOI exemption: accessible by other means. Occasionally, requesters in the past have been told that this data could be exempt from FOI as it accessible from CIPFA when it is published. However this fails the test of being 'reasonably' accessible due to the high cost for a member of the public. This exemption would certainly be overturned on appeal.

- FOI exemption: commercial interest. Commercial interest exemptions do exist in FOI legislation but this would not apply to a single third party (e.g. CIPFA) who use public data. Their commercial interests are in the value they provide in reporting on that data.

Thank you in advance!

Yours faithfully,

Dave Rowe

Residents Services FOI, Hillingdon Borough Council

Dear Dave Rowe,
I am writing in response to your request for information under the Freedom
of Information Act 2000, received on 15/09/2021.
  
Under the Freedom of Information Act 2000 we have 20 working days to
respond to your request.  Therefore, the deadline for our response is
13/10/2021.
“Your request for information may be delayed due to urgent operational
responses to dealing with Covid_19 priorities. We apologise for any
inconvenience this may cause. We do remain committed to responding to your
request and will respond as soon as we are able. Should our response to
your request breach the statutory timeframe and you remain unhappy with
our response, you have the right to complain to the Information
Commissioners Office. Their contact details are Information Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF”.
If we require further information or clarification from you to assist us
in responding to your request, or if we require a fee to be paid before we
can respond we will contact you shortly.

Yours Sincerely
Riviane Araujo
Members Enquiries and Monitoring Officer
Corporate Resources and Services
London Borough of Hillingdon

--------------------------------------------------------------------------

From: Dave Rowe <[FOI #791966 email]>
Sent: 15 September 2021 23:49
To: FOI <[Hillingdon Borough Council request email]>
Subject: Freedom of Information request - Library statistics 2021
 
[You don't often get email from
[FOI #791966 email]. Learn why this is important at
[1]http://aka.ms/LearnAboutSenderIdentifica...

Dear Hillingdon Borough Council,

FAO The Library Service.

Hello, I have two freedom of information (FOI) queries that should be
quick. This is being sent to all UK library services so be assured you
aren't being singled out! If the operating of the library service has been
outsourced to a separate organisation then please fulfil this request by
retrieving the response from that body.

1. Does the library service complete annual library statistics to be sent
to CIPFA? And specifically, have these been completed for the financial
year 2020/2021?

2. If the answer to the above is Yes, please include a copy of your
2020/2021 CIPFA library statistics return in your response. This should be
sent in the same format as was sent to CIPFA (e.g. an Excel spreadsheet).

It is important that this should be an exact copy of the data sent to
CIPFA. I am not requesting any data that is owned by CIPFA, such as their
own aggregated reports. As the data is compiled by the library service it
is public library data, and subject to Freedom of Information.

To try and cover any concerns about the second part of this request, I
have answered a number of potential worries below. Please have a quick
look through these before responding!

- Data Format. The data should be sent as structured data in spreadsheet
format. Guidelines from the Information Commissioner's Office specify that
it is reasonable to request data in a re-usable and "Machine-readable"
formats. For example, if the data were exported to a PDF file then that
would not be acceptable, as that is a document rather than structured
data.

- FOI exemption: accessible by other means. Occasionally, requesters in
the past have been told that this data could be exempt from FOI as it
accessible from CIPFA when it is published. However this fails the test of
being 'reasonably' accessible due to the high cost for a member of the
public. This exemption would certainly be overturned on appeal.

- FOI exemption: commercial interest. Commercial interest exemptions do
exist in FOI legislation but this would not apply to a single third party
(e.g. CIPFA) who use public data. Their commercial interests are in the
value they provide in reporting on that data.

Thank you in advance!

Yours faithfully,

Dave Rowe

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #791966 email]

Is [Hillingdon Borough Council request email] the wrong address for Freedom of Information
requests to Hillingdon Borough Council? If so, please contact us using
this form:
[2]https://gbr01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[3]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[4]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI, Hillingdon Borough Council

FOI 9026344
Dear Dave Rowe, 

I am writing in response to your request for information below. 

  

Hillingdon library service does not submit CIPFA returns of our annual
statistics.

 

If you have any queries regarding this matter, please do not hesitate to
contact me. 

If you wish to request an internal review of our response you should
write, within 2 months, to:

Office Managing Partner, Legal Services, Civic Centre, High St, Uxbridge,
UB8 1UW (or via email to [1][Hillingdon Borough Council request email] marked for the attention
of the Office Managing Partner).

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply to the Information Commissioner for a decision. The
Information Commissioner can be contacted at: Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. 

Kind regards,
Data Protection & Freedom of Information Officer | London Borough of
Hillingdon | Legal Services 3E/04
Tel: 01895 55 6351 | FOI Email: [2][Hillingdon Borough Council request email] | SAR
Email: [3][email address
Address: London Borough of Hillingdon Civic Centre, Uxbridge, UB8 1UW

--------------------------------------------------------------------------

From: Residents Services FOI <[email address]>
Sent: 16 September 2021 15:11
To: [FOI #791966 email]
<[FOI #791966 email]>
Cc: FOI <[Hillingdon Borough Council request email]>
Subject: FOI 9026344 - From Dave Rowe - Due on 13 October 2021
 
Dear Dave Rowe,
I am writing in response to your request for information under the Freedom
of Information Act 2000, received on 15/09/2021.
  
Under the Freedom of Information Act 2000 we have 20 working days to
respond to your request.  Therefore, the deadline for our response is
13/10/2021.
“Your request for information may be delayed due to urgent operational
responses to dealing with Covid_19 priorities. We apologise for any
inconvenience this may cause. We do remain committed to responding to your
request and will respond as soon as we are able. Should our response to
your request breach the statutory timeframe and you remain unhappy with
our response, you have the right to complain to the Information
Commissioners Office. Their contact details are Information Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF”.
If we require further information or clarification from you to assist us
in responding to your request, or if we require a fee to be paid before we
can respond we will contact you shortly.

Yours Sincerely
Riviane Araujo
Members Enquiries and Monitoring Officer
Corporate Resources and Services
London Borough of Hillingdon

--------------------------------------------------------------------------

From: Dave Rowe <[FOI #791966 email]>
Sent: 15 September 2021 23:49
To: FOI <[Hillingdon Borough Council request email]>
Subject: Freedom of Information request - Library statistics 2021
 
[You don't often get email from
[FOI #791966 email]. Learn why this is important at
[4]http://aka.ms/LearnAboutSenderIdentifica...

Dear Hillingdon Borough Council,

FAO The Library Service.

Hello, I have two freedom of information (FOI) queries that should be
quick. This is being sent to all UK library services so be assured you
aren't being singled out! If the operating of the library service has been
outsourced to a separate organisation then please fulfil this request by
retrieving the response from that body.

1. Does the library service complete annual library statistics to be sent
to CIPFA? And specifically, have these been completed for the financial
year 2020/2021?

2. If the answer to the above is Yes, please include a copy of your
2020/2021 CIPFA library statistics return in your response. This should be
sent in the same format as was sent to CIPFA (e.g. an Excel spreadsheet).

It is important that this should be an exact copy of the data sent to
CIPFA. I am not requesting any data that is owned by CIPFA, such as their
own aggregated reports. As the data is compiled by the library service it
is public library data, and subject to Freedom of Information.

To try and cover any concerns about the second part of this request, I
have answered a number of potential worries below. Please have a quick
look through these before responding!

- Data Format. The data should be sent as structured data in spreadsheet
format. Guidelines from the Information Commissioner's Office specify that
it is reasonable to request data in a re-usable and "Machine-readable"
formats. For example, if the data were exported to a PDF file then that
would not be acceptable, as that is a document rather than structured
data.

- FOI exemption: accessible by other means. Occasionally, requesters in
the past have been told that this data could be exempt from FOI as it
accessible from CIPFA when it is published. However this fails the test of
being 'reasonably' accessible due to the high cost for a member of the
public. This exemption would certainly be overturned on appeal.

- FOI exemption: commercial interest. Commercial interest exemptions do
exist in FOI legislation but this would not apply to a single third party
(e.g. CIPFA) who use public data. Their commercial interests are in the
value they provide in reporting on that data.

Thank you in advance!

Yours faithfully,

Dave Rowe

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #791966 email]

Is [Hillingdon Borough Council request email] the wrong address for Freedom of Information
requests to Hillingdon Borough Council? If so, please contact us using
this form:
[5]https://gbr01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[7]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections