Letters and forms sent to head teachers when assessing a parental request to educate a summerborn child ‘out of cohort’, starting in Reception aged 5

The request was partially successful.

Svea Polster Broyghton

Dear Greenwich Borough Council,

In accordance with The Freedom of Information Act 2000 I would like to make a Freedom of Information Request. I would like the answers to be sent electronically please.

Please can you share a template of the letter you send to Headteachers when a parent has applied to educate a summerborn child out of cohort at their school (starting Reception at Compulsory School Age, aged 5), to include the standard correspondence text informing the Head, any guidance sent with this, copies of any forms the Head then has to fill in to send back their response, and anything else normally included in these communications.

Yours faithfully,

Svea Polster Broyghton

foi, Greenwich Borough Council

Dear Sir/Madam

 

Freedom of Information request:  FOI-25733

 

Thank you for your request dated 13 March 2019

 

Your request will be answered by 10 April 2019

 

If you have any queries about this request, please contact me, quoting the
reference number above.

 

Yours sincerely,

 

Jackie Jago

Head of Corporate Services

Corporate Services

Directorate of Communities & Environment

Royal Borough of Greenwich

 

' 020 8921 5044

*   Room 20 Basement The Town Hall, Wellington Street, London SE18 6PW

8 www.royalgreenwich.gov.uk

 

ü Please consider the environment before printing this email

 

 

 

show quoted sections

foi, Greenwich Borough Council

Dear Sir/Madam

 

Freedom of Information request:  FOI-25733

 

Thank you for your request dated 13 March 2019

 

Our response is as follows:

 

Please can you share a template of the letter you send to Headteachers
when a parent has applied to  educate a summerborn child out of cohort at
their school (starting Reception at Compulsory School Age, aged 5), to
include the standard correspondence text informing the Head, any guidance
sent with this, copies of any forms the Head then has to fill in to send
back their response, and anything else normally included in these
communications.

 

Each request is dealt with on a case by case basis, therefore we do not
have a single standard letter.  Rather, after a telephone conversation
with the Headteacher at the school the request is for, the following
information is sent, which includes the following:

 

Email/letter

Summary of request, with details of documentation provided by the
requestor/LA to support the headteacher’s decision making.

 

Evidence

Where provided, formal, written reasons for the request and the written
request.

Where provided, medical, social care, educational documentary evidence and
supporting statements.

 

Guidance

Link to the Royal Greenwich primary admissions booklet
[1]www.royalgreenwich.gov.uk/admissions

Advice on the admissions for summer born children, May 2014

Delayed school admissions for summer born pupils, May 2018

Summer Born Admissions, December 2018 (Local Government & Social Care
Ombudsman)

 

The response from the headteacher is sent in writing to the Admissions
Service and contains their professional, reasoned recommendation.

 

 

 

 

If you have any queries about this correspondence, please contact me,
quoting the reference number above.

 

If you are not satisfied with our response to your request, you can ask
for an Internal Review.  Internal review requests must be submitted within
two months of the date of receipt of the response to your original
request.  If you wish to do this, please contact us in writing, setting
out why you are dissatisfied.

 

If you are not satisfied with the outcome of the Internal Review, you may
apply directly to the Information Commissioner (ICO) for a decision. 
Generally, the ICO cannot make a decision unless you have exhausted the
Internal Review procedure provided by the Council. You can contact the ICO
by emailing [2][email address], or by post at Customer Contact,
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
SK9 5AF.

 

Yours sincerely,

 

Jackie Jago

Head of Corporate Services

Corporate Services

Directorate of Communities & Environment

Royal Borough of Greenwich

 

' 020 8921 5044

*   Room 20 Basement The Town Hall, Wellington Street, London SE18 6PW

8 www.royalgreenwich.gov.uk

 

ü Please consider the environment before printing this email

 

 

 

show quoted sections