Dear Ammanford Town Council, Carmarthenshire,
I've looked on the Council's website but still can't find Minutes of meetings held by the town council during July, August, September and October 2017 (there may have been a reduced number of meetings over the summer).
Please can you provide copies of these Minutes in electronic form? If it is more convenient to upload and link them directly on the town council's website, then please just advise of the new links.
Dear Town Clerk,
Thanks for the zip file, unfortunately there appear to be a few mistakes.
Firstly, this request is for Minutes of July-October 2017, but you seem to have sent 13 Feb 2017-6 March 2017.
Secondly, you appear to have included two identical copies of the Personnel meeting of 6 March 2017.
Thirdly, the Minutes of 13 Feb state:
Proposed, seconded and agreed by members present that the following minutes be approved -
Ordinary Council - 16th January 2017
Special Council - 19th January 2017
Special Council - 27th January 2017
Personnel Committee - 27th January 2017
Planning & Environment Committee - 6th February 2017
Finance Committee - 6th February 2017"
sadly none of those were in the zip file.
Fourthly, the Special Meeting of 2 March 2017 suggests another Meeting on 13 March 2017, warranting a Police presence (for security), local members of the press and a venue to hold 150. Unfortunately there are no Minutes for that (asset transfer) meeting.
Ammanford Town Council seems to be repeatedly in breach of the The Local Government (Democracy) (Wales) Act 2013 and failing many of its obligations. I appreciate you are relatively new to the role (now they've found the applicants file), but you may find the following guidance note of help http://gov.wales/docs/dsjlg/publications...
I'd be grateful if you could gather the missing pieces and reply to the relevant request on the WhatDoTheyKnow platform - you should see that the Subject line for each independent request will have relevant time period in it (eg "Jan-Mar 2017 Minutes for town council meetings"), responding to the respective request will help others find the information easily.
For clarity, there are four requests outstanding:
18 Oct 2017: Aug-Dec 2016 Minutes for town council meetings
01 Nov 2017: Jan-Mar 2017 Minutes for town council meetings
16 Nov 2017: Apr-Jun 2017 Minutes for town council meetings
30 Nov 2017: Jul-Oct Minutes for town council meetings
Dear Mr Morris,
Please find attached all of the Minutes I have found for Ammanford Town
Council meetings held between the dates you requested.
If you would like me to post a hard copy, please send your address to:
[Ammanford Town Council, Carmarthenshire request email]
Please note, no meetings were held during the month of August 2017.
A formal response to the ICO investigation into the complaint raised by
yourself will be issued today.
Unfortunately, I am unable to change what has gone on before, however I
have made recommendations to members as to how Ammanford Town Council
should operate going forward. These recommendations form part of the
response to the ICO.
Dear Mr Morris,
Please find attached a set of minutes I am now able to disclose from July.
Dear Ms Hope,
Thanks for your help in trying to get to the bottom of the mess made by the fifteen elected Ammanford Town Councillors and the part-time staff they supervised.
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