Job Planning

Response to this request is long overdue. By law, under all circumstances, Queen Victoria Hospital NHS Foundation Trust should have responded by now (details). You can complain by requesting an internal review.

Dear Queen Victoria Hospital NHS Foundation Trust,

I am writing to make a request under the Freedom of Information Act in relation to job Planning at your organisation, including information relating to your use of job planning and third-party suppliers.

Please complete the questions below-

1. Please fill in the below table to report which staffing groups have job plans assigned across the organisation and the % of organisation that has it rolled out (in this instance, please include all methods of job planning, whether that bee-forms, third party solutions, or paper based/excel) Staffing Group Job plans assigned?

Answer (Yes/No) % rolled out across the organisation
• Medical and Dental -
• AHPs (Allied Health Professionals) -
• Other (please specify) -

2. Does the organisation use an external supplier to manage job planning?

3. If so, which supplier does the organisation use?

4. What was your reason for selecting the job planning supplier? (for example, was it associated to price, functionality/quality or other NHS users)

5. What was the annual cost to the third party in 18/19?6. Please can you provide the contract start and end date?

7. Did the organisation procure the supplier via a framework? If so, which framework?

8. What % of the third-party job planning system has been rolled out across the trust?

9. Does the job planning system integrate with other third-party systems? (such as revalidation/appraisal, rostering ,training solutions or temporary staff management systems) If so, please list all systems

10. Has the organisation realised any quantifiable benefits from utilising the job planning system? For example, monetary savings, staff survey results etc

Don't hesitate to contact me if you have any questions.

Yours faithfully,

Sam Lawrence

Foi (QUEEN VICTORIA HOSPITAL NHS FOUNDATION TRUST), Queen Victoria Hospital NHS Foundation Trust

Dear Sir/Madam 
  
Thank you for your request for information. 
  
We will endeavour to respond within a maximum of 20 working days.

If there is anything on which you need further clarification, please do
not hesitate to contact me.

Yours sincerely

Dominic Bailey 
Information Governance Lead | Informatics 
Queen Victoria Hospital NHS Foundation Trust

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Foi (QUEEN VICTORIA HOSPITAL NHS FOUNDATION TRUST), Queen Victoria Hospital NHS Foundation Trust

Dear Sam

Thank you for your enquiry.

1. Please fill in the below table to report which staffing groups have job plans assigned across the organisation and the % of organisation that has it rolled out (in this instance, please include all methods of job planning, whether that bee-forms, third party solutions, or paper based/excel) Staffing Group Job plans assigned?

Answer (Yes/No) % rolled out across the organisation
* Medical and Dental - 95%
* AHPs (Allied Health Professionals) - 0%
* Other (please specify) - 0%

2. Does the organisation use an external supplier to manage job planning?
Yes

3. If so, which supplier does the organisation use?
Allocate

4. What was your reason for selecting the job planning supplier? (for example, was it associated to price, functionality/quality or other NHS users)
Functionality

5. What was the annual cost to the third party in 18/19?6. Please can you provide the contract start and end date?
£12290+VAT

7. Did the organisation procure the supplier via a framework? If so, which framework?
Yes, HTE

8. What % of the third-party job planning system has been rolled out across the trust?
95%

9. Does the job planning system integrate with other third-party systems? (such as revalidation/appraisal, rostering ,training solutions or temporary staff management systems) If so, please list all systems
No

10. Has the organisation realised any quantifiable benefits from utilising the job planning system? For example, monetary savings, staff survey results etc
Yes

Please do not hesitate to contact me should you require any further information or clarification.

If you are dissatisfied with the outcome of your enquiry, you have the right to appeal via our complaints department.

If you are still not satisfied with the outcome, you can write to:

The Information Commissioner
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 01625 545700

Yours sincerely

Dominic Bailey
Information Governance Lead | Informatics
Queen Victoria Hospital NHS Foundation Trust

T: 01342 306623
E: [email address]
W: www.qvh.nhs.uk

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Dear Foi (QUEEN VICTORIA HOSPITAL NHS FOUNDATION TRUST),

Thank you for your reply. I was wondering for the last question on the quantifiable benefits, can you provide an example of this please, would be greatly appreciated.

Yours sincerely,

Sam Lawrence