IT Print and PC Supplier

Response to this request is long overdue. By law, under all circumstances, Ceredigion County Council should have responded by now (details). You can complain by requesting an internal review.

Dear Ceredigion Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

Ceredigion CE Freedom Of Information, Ceredigion County Council

Diolch am eich neges e-bost a fydd yn cael sylw gan y swyddog cyswllt
priodol maes o law.

 

Thank you for your e-mail communication which will receive attention from
the appropriate link officer

 

--

Rydym yn croesawu gohebiaeth yn Gymraeg a Saesneg. Cewch ateb Cymraeg i
bob gohebiaeth Gymraeg ac ateb Saesneg i bob gohebiaeth Saesneg. Ni fydd
gohebu yn Gymraeg yn arwain at oedi.

Ymwadiad:

Er y cymerir pob gofal posib i sicrhau cywirdeb unrhyw wybodaeth a chyngor
a roddir yn yr ohebiaeth hon, ni dderbynnir atebolrwydd am unrhyw
golledion a all godi o unrhyw gamgymeriadau sy'n gynwysedig ac fe'ch
atgoffir o'r angen i chi ofyn am gyngor proffesiynol eich hun.

Bwriedir y neges ebost hon, ac unrhyw atodiadau iddi, at sylw'r person(au)
y'i danfonwyd atynt yn unig. Os nad chi yw'r derbynnydd y cyfeiriwyd y
neges hon ato ef neu hi, neu'r person sydd gyfrifol am drosglwyddo'r neges
hon iddo ef neu hi, mi ddylech hysbysu'r anfonwr ar eich union. Oni bai
mai chi yw'r person neu gynrychiolydd y person y cyfeiriwyd y neges hon at
ef neu hi nid ydych wedi eich awdurdodi i, ac ni ddylech chi, ddarllen,
copio, dosbarthu, defnyddio na chadw'r neges hon nac unrhyw gyfran ohoni.

O dan y Ddeddf Amddiffyn Data 1998 a Deddf Rhyddid Gwybodaeth 2000 gellir
datgelu cynnwys y negest ebost hon.

We welcome correspondence in Welsh and English. Correspondence received in
Welsh will be answered in Welsh and correspondence in English will be
answered in English. Corresponding in Welsh will not involve any delay.

Disclaimer:

While reasonable care is taken to ensure the correctness of any
information and advice given in this correspondence no liability is
accepted for losses arising from any errors contained in it and you are
reminded of the need to obtain your own professional advice.

The information in this email and any attachments is intended solely for
the attention and use of the named addressee(s). If you are not the
intended recipient, or person responsible for delivering this information
to the intended recipient, please notify the sender immediately. Unless
you are the intended recipient or his/her representative you are not
authorised to, and must not, read, copy, distribute, use or retain this
message or any part of it.

Under the Data Protection Act 1998 and the Freedom of Information Act 2000
the contents of this email may be disclosed.

Ceredigion CE Freedom Of Information, Ceredigion County Council

4 Attachments

Dear Matthew Varns,

 

Thank you for your e-mail dated 7^th December 2020.

 

The content of your e-mail forms a request under the Freedom of
Information Act 2000 and Ceredigion County Council has a timeframe of 20
working days in which to respond, which is on or before 7^th January
2021.  We will therefore be in further contact with you.

 

Should you have any queries please do not hesitate to contact us.

 

Yours sincerely,

FOI Team

 

Tîm Cwynion a Rhyddid Gwybodaeth

Complaints & Freedom of Information Team 

Cyngor Sir Ceredigion County Council

Canolfan Rheidol
Rhodfa Padarn
Llanbadarn Fawr
Aberystwyth
Ceredigion
SY23 3UE

 

01545 574151

 

Cwynion / Complaints

[1][email address].cymru  / [2][email address]

 

Rhyddid Gwybodaeth / Freedom of Information

[3][email address].cymru  /  [4][Ceredigion County Council request email]

 

[5]www.ceredigion.gov.uk

 

[6]CCCCrestColourTextRightRasterPNG Bach  [7]CC Environment P(RGB) Cropped
(3)  

 

[8]cid:image005.png@01D34C17.0D8B5430

 

[9]cid:image003.png@01D65535.D676DCF0

 

 

--

Rydym yn croesawu gohebiaeth yn Gymraeg a Saesneg. Cewch ateb Cymraeg i
bob gohebiaeth Gymraeg ac ateb Saesneg i bob gohebiaeth Saesneg. Ni fydd
gohebu yn Gymraeg yn arwain at oedi.

Ymwadiad:

Er y cymerir pob gofal posib i sicrhau cywirdeb unrhyw wybodaeth a chyngor
a roddir yn yr ohebiaeth hon, ni dderbynnir atebolrwydd am unrhyw
golledion a all godi o unrhyw gamgymeriadau sy'n gynwysedig ac fe'ch
atgoffir o'r angen i chi ofyn am gyngor proffesiynol eich hun.

Bwriedir y neges ebost hon, ac unrhyw atodiadau iddi, at sylw'r person(au)
y'i danfonwyd atynt yn unig. Os nad chi yw'r derbynnydd y cyfeiriwyd y
neges hon ato ef neu hi, neu'r person sydd gyfrifol am drosglwyddo'r neges
hon iddo ef neu hi, mi ddylech hysbysu'r anfonwr ar eich union. Oni bai
mai chi yw'r person neu gynrychiolydd y person y cyfeiriwyd y neges hon at
ef neu hi nid ydych wedi eich awdurdodi i, ac ni ddylech chi, ddarllen,
copio, dosbarthu, defnyddio na chadw'r neges hon nac unrhyw gyfran ohoni.

O dan y Ddeddf Amddiffyn Data 1998 a Deddf Rhyddid Gwybodaeth 2000 gellir
datgelu cynnwys y negest ebost hon.

We welcome correspondence in Welsh and English. Correspondence received in
Welsh will be answered in Welsh and correspondence in English will be
answered in English. Corresponding in Welsh will not involve any delay.

Disclaimer:

While reasonable care is taken to ensure the correctness of any
information and advice given in this correspondence no liability is
accepted for losses arising from any errors contained in it and you are
reminded of the need to obtain your own professional advice.

The information in this email and any attachments is intended solely for
the attention and use of the named addressee(s). If you are not the
intended recipient, or person responsible for delivering this information
to the intended recipient, please notify the sender immediately. Unless
you are the intended recipient or his/her representative you are not
authorised to, and must not, read, copy, distribute, use or retain this
message or any part of it.

Under the Data Protection Act 1998 and the Freedom of Information Act 2000
the contents of this email may be disclosed.

References

Visible links
1. mailto:[email address].cymru
2. mailto:[email address]
3. mailto:[email address].cymru
4. mailto:[Ceredigion County Council request email]
5. http://www.ceredigion.gov.uk/
6. http://www.ceredigion.gov.uk/
7. http://www.ceredigion.gov.uk/preswyliwr/...

Ceredigion CE Freedom Of Information, Ceredigion County Council

4 Attachments

Dear Matthew Varns,

 

Thank you for your Freedom of Information request dated 7^th December
2020.

 

The information you have requested is as follows:

 

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.

a) Photocopiers/MFDs (Multi-Functional Devise)

b) Printers

c) Print room / reprographic

d) Desktops

e) Laptops

f) Displays

 

Q1. Please name all the IT resellers that you have contacts with and buy
from.

a.    Photocopiers/MFDs (Multi-Functional Devise): Canon

b.    Printers: Canon

c.    Print room / reprographic: Canon

d.    Desktops: Dell

e.    Laptops: Dell

f.     Displays: Dell

 

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

a.    Photocopiers/MFDs (Multi-Functional Devise): 2022

b.    Printers: 2022

c.    Print room / reprographic: 2022

d.    Desktops: 12/12/20

e.    Laptops: 12/12/20

f.     Displays: 12/12/20

 

Q3. What year and month is the next hardware refresh due?

a.    Photocopiers/MFDs (Multi-Functional Devise): December 2020

b.    Printers: December 2020

c.    Print room / reprographic: December 2020

d.    Desktops: Continuous

e.    Laptops: Continuous

f.     Displays: Continuous

 

Q4. Please name the number of devices deployed by Council?

a.    Photocopiers/MFDs (Multi-Functional Devise): 85

b.    Printers: 5

c.    Print room / reprographic: 2

d.    Desktops: 195

e.    Laptops: 1150

f.     Displays: unknown

 

Q5. In reply to question 4, which department/facility are those located?

a.    Photocopiers/MFDs (Multi-Functional Devise): Council-wide

b.    Printers: Council-wide

c.    Print room / reprographic: ICT & Information Management, Customer
Contact

d.    Desktops: Council-wide

e.    Laptops: Council-wide

f.     Displays: Council-wide

 

Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

a.    Photocopiers/MFDs (Multi-Functional Devise):  Canon iR16xx Series
(~£300 each),

Canon iR-ADV 40xx Series (~£2,000 each),

Canon iR-ADV 42xx Series (~£3,000 each),

Canon iR-ADV 85xx Series (~£8,000 each),

Canon iR-ADV C22xx Series (~£3,000 each),

Canon iR-ADV C25x Series (~£1,500 each),

Canon iR-ADV C35xx Series (~£1,500 each),

Canon iR-ADV C35x Series (~£3,500 each),

Canon iR-ADV C37xx Series (~£1,000 each),

Canon iR-ADV C52xx Series (~£4,000 each),

Canon iR-ADV C55xx Series (~£2,000 each)

b.    Printers: Canon LBP7xxx Series (~£300 each)

c.    Print room / reprographic: Canon iR-ADV C92xx Series (leased)

d.    Desktops: No longer purchase

e.    Laptops: Dell 5410 (£540)

f.     Displays: No fixed price (£200 with USBc)

 

 

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

a.    Photocopiers/MFDs (Multi-Functional Devise) Framework: CCS RM37812

b.    Printers Framework: CCS RM37812

c.    Print room / reprographic Framework: CCS RM37812

d.    Desktops Link2IT

e.    Laptops Link2IT

f.     Displays Link2IT

 

Q8. Do you normally purchase equipment as services or as a capital?

a.    Photocopiers/MFDs (Multi-Functional Devise): Capital

b.    Printers: Capital

c.    Print room / reprographic: Capital

d.    Desktops: Capital

e.    Laptops: Capital

f.     Displays: Capital

 

Q9. What is your annual print/copy volume and spend?

a.    Photocopiers/MFDs (Multi-Functional Devise): 5,000,000 - ~£60,000
(usage and device refresh)

b.    Printers: 20,000 - ~£3,000 (usage and device refresh)

c.    Print room / reprographic: 2,000,000 - ~£3,000 (usage and device
refresh)

d.    Desktops: £5000

e.    Laptops: £130000

f.     Displays: £10000

 

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

Photocopiers/MFDs (Multi-Functional Devise): Scott Wilson, ICT
Infrastructure Officer, [1][email address]

Printers: Scott Wilson, ICT Infrastructure Officer,
[2][email address]

Print room / reprographics: Helen Doughty, Reprographics Manager,
[3][email address]

 

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Desktops: Alan Morris, Corporate Manager ICT, [4][email address]

Laptops: Alan Morris, Corporate Manager ICT, [5][email address]

Displays: Alan Morris, Corporate Manager ICT, [6][email address]

 

 

We hope that the above information will be of assistance, however if you
have any complaints in relation to this FOI response the Council operates
an internal appeals procedure.  If you wish to utilise this procedure
please respond to this e-mail, marked for the attention of: Mr Alun
Williams, Corporate Lead Officer for Policy, Performance and Public
Protection, within 40 working days of the date of this response.

 

Should you have any queries regarding the above response please do not
hesitate to contact us.

 

Yours sincerely,

FOI Team

 

Tîm Cwynion a Rhyddid Gwybodaeth

Complaints & Freedom of Information Team 

Cyngor Sir Ceredigion County Council

Canolfan Rheidol
Rhodfa Padarn
Llanbadarn Fawr
Aberystwyth
Ceredigion
SY23 3UE

 

01545 574151

 

Cwynion / Complaints

[7][email address].cymru  / [8][email address]

 

Rhyddid Gwybodaeth / Freedom of Information

[9][email address].cymru  /  [10][Ceredigion County Council request email]

 

[11]www.ceredigion.gov.uk

 

[12]CCCCrestColourTextRightRasterPNG Bach  [13]CC Environment P(RGB)
Cropped (3)  

 

[14]cid:image005.png@01D34C17.0D8B5430

 

[15]cid:image003.png@01D65535.D676DCF0

 

 

 

--

Rydym yn croesawu gohebiaeth yn Gymraeg a Saesneg. Cewch ateb Cymraeg i
bob gohebiaeth Gymraeg ac ateb Saesneg i bob gohebiaeth Saesneg. Ni fydd
gohebu yn Gymraeg yn arwain at oedi.

Ymwadiad:

Er y cymerir pob gofal posib i sicrhau cywirdeb unrhyw wybodaeth a chyngor
a roddir yn yr ohebiaeth hon, ni dderbynnir atebolrwydd am unrhyw
golledion a all godi o unrhyw gamgymeriadau sy'n gynwysedig ac fe'ch
atgoffir o'r angen i chi ofyn am gyngor proffesiynol eich hun.

Bwriedir y neges ebost hon, ac unrhyw atodiadau iddi, at sylw'r person(au)
y'i danfonwyd atynt yn unig. Os nad chi yw'r derbynnydd y cyfeiriwyd y
neges hon ato ef neu hi, neu'r person sydd gyfrifol am drosglwyddo'r neges
hon iddo ef neu hi, mi ddylech hysbysu'r anfonwr ar eich union. Oni bai
mai chi yw'r person neu gynrychiolydd y person y cyfeiriwyd y neges hon at
ef neu hi nid ydych wedi eich awdurdodi i, ac ni ddylech chi, ddarllen,
copio, dosbarthu, defnyddio na chadw'r neges hon nac unrhyw gyfran ohoni.

O dan y Ddeddf Amddiffyn Data 1998 a Deddf Rhyddid Gwybodaeth 2000 gellir
datgelu cynnwys y negest ebost hon.

We welcome correspondence in Welsh and English. Correspondence received in
Welsh will be answered in Welsh and correspondence in English will be
answered in English. Corresponding in Welsh will not involve any delay.

Disclaimer:

While reasonable care is taken to ensure the correctness of any
information and advice given in this correspondence no liability is
accepted for losses arising from any errors contained in it and you are
reminded of the need to obtain your own professional advice.

The information in this email and any attachments is intended solely for
the attention and use of the named addressee(s). If you are not the
intended recipient, or person responsible for delivering this information
to the intended recipient, please notify the sender immediately. Unless
you are the intended recipient or his/her representative you are not
authorised to, and must not, read, copy, distribute, use or retain this
message or any part of it.

Under the Data Protection Act 1998 and the Freedom of Information Act 2000
the contents of this email may be disclosed.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[email address]
7. mailto:[email address].cymru
8. mailto:[email address]
9. mailto:[email address].cymru
10. mailto:[Ceredigion County Council request email]
11. http://www.ceredigion.gov.uk/
12. http://www.ceredigion.gov.uk/
13. http://www.ceredigion.gov.uk/preswyliwr/...