IT Print and PC Supplier

Matthew Varns made this Freedom of Information request to Broxbourne Borough Council

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Dear Broxbourne Borough Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

Broxbourne Borough Council

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information. We are dealing with it under
the terms of the
Freedom of Information Act 2000.

If we need any further information before fully responding to your request
we will let you
know. We will do this as soon as practicable and within 20 days.

You will receive the information requested within 20 working days unless
the Council
does not hold the information or there is a reason for it to be withheld.
I will write to you
in any event.
If you have any queries or concerns, please do not hesitate to contact me.
Please
remember to quote the reference number above in any future communications.

If you are unhappy with the service you receive in relation to your
request and wish to
make a complaint or request a review of our decision, you should write to
the
Communications section, Broxbourne Borough Council, Bishops’ College,
Churchgate
Cheshunt, EN8 9XQ.

If your complaint is not resolved to your complete satisfaction, you have
the right to
apply to the Information Commissioner for a decision.  Further information
about your
rights is available from the Information Commissioner at: Information
Commissioner's
Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF; Telephone:
0303 123
1113 or 01625 54 57 45; Website [1]www.ico.org.uk.

References

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Freedom of Information, Broxbourne Borough Council

Please be advised the Council is changing the way it receives Freedom of
Information and subject access requests.

An online form is now available and can be found here:
[1]https://www.broxbourne.gov.uk/contact-us...

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST RECEIPT

Thank you for your request for information. It is being dealt with under
the terms of the Freedom of Information Act 2000.

You will receive the requested information within 20 working days, unless
the Council does not hold the information or there is a reason for it to
be withheld. I will write to you in any event.

If you have any queries or concerns, please do not hesitate to contact me.
Please remember to quote the reference number above in any future
communications.

If you are unhappy with the service you receive in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to the Communications section, Broxbourne Borough
Council, Bishops’ College, Churchgate Cheshunt, EN8 9XQ.

If your complaint is not resolved to your complete satisfaction, you have
the right to apply to the Information Commissioner for a decision. 
Further information about your rights is available from the Information
Commissioner at: Information Commissioner's Office Wycliffe House Water
Lane Wilmslow Cheshire SK9 5AF; Telephone: 0303 123 1113 or 01625 54 57
45; Website [2]www.ico.org.uk.

Marcus Mariconda

Corporate Support Assistant | Broxbourne Borough Council

Bishops’ College | Churchgate | Cheshunt | EN8 9XQ

Tel: 01992 785555 ext.5646| Web: www.broxbourne.gov.uk | Twitter:
@BroxbourneBC | Facebook: @BroxbourneBC

 

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References

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2. http://www.ico.org.uk/
3. http://www.broxbourne.gov.uk/emailalerts
4. https://www.broxbourne.gov.uk/resident/p...

Broxbourne Council, Broxbourne Borough Council

[1]Broxbourne Borough Council
Broxbourne Borough Council have closed your case BFR000947 due to the
following reason:

"Dear Mr Varns

Thank you for your request for information, our reference BFR000947,
received on 4/12/20.

Your request has now been considered and the information can be found
below.

a) Photocopiers/MFDs (Multi-Functional Devise)
MP C4503
Aficio MP 301
Aficio MP 4002
MP C2003
Aficio SP 3510SF
MP C4503
MP 4000B

b) Printers
None

c) Print room / reprographic
Canon C700 and Ricoh pro 1386

d) Desktops
HP Prodesk 400 G6

e) Laptops
HP Laptop 430 G6

f) Displays
LG 29UB67-B

Q1. Please name all the IT resellers that you have contacts with and buy
from.
The Council does not have contracts with resellers to purchase IT
equipment. Equipment is purchased from whoever has competitive pricing.
Insight UK
Softcat
BT
CCS Media

Q2. What is the length of the contracts, more specifically their end
date, with the named IT resellers in question 1.
The Council does not have contracts with resellers to purchase IT
equipment. Equipment is purchased from whoever has competitive pricing.

Q3. What year and month is the next hardware refresh due?
July 2021

Q4. Please name the number of devices deployed by Council?
MFD: 25
Desktops: 250
Laptops: 150

Q5. In reply to question 4, which department/facility are those located?
Housing
Leisure
Benefits
Accountancy
Personnel
Legal
Planning
Parking Control
Environmental Health

Q6. Please name the brand and model of the devices mentioned and the
spend for each product.
Laptop: HP Laptop 430 G6 - £530 exc VAT
Desktop: HP ProDesk 400 G6 - £470 exc VAT
MFD: Purchased outright each device depending on model approx. £1500 -
£3000 exc VAT

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.
MFD:- Hertfordshire local government Framework Purchased directly from
Ricoh
Desktops and Laptops:- HP approved resellers purchased ad-hoc bases

Q8. Do you normally purchase equipment as services or as a capital?
Capital

Q9. What is your annual print/copy volume and spend?
Approx £15,000 / 1 Million pages

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

Infrastructure Engineer
Please note that the Council cannot provide the direct email address or
phone numbers of staff. Personal data cannot be released under Section
40(2) of the FOIA. To do so would breach data protection principles.
However, any complaints or enquiries can be sent to the Council by email
on [email address]. Alternatively, you can call the
Councilâ s Helpline on 01992 785577.

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and
their contact details.

Infrastructure Engineer

Please note that the Council cannot provide the direct email address or
phone numbers of staff. Personal data cannot be released under Section
40(2) of the FOIA. To do so would breach data protection principles.

If you have any queries or concerns, please do not hesitate to contact
me. Please remember to quote the reference number above in any future
communications.

If you are unhappy with the service you have received in relation to
your request and wish to make a complaint or request an internal review
of our decision, you should write to the Communications section,
Broxbourne Borough Council, Bishopsâ College, Churchgate, Cheshunt,
EN8 9XQ.

If your complaint is not resolved to your complete satisfaction, you
have the right to apply to the Information Commissioner for a decision.
Further information about your rights is available from the Information
Commissioner at: Information Commissioner's Office Wycliffe House Water
Lane Wilmslow Cheshire SK9 5AF; Telephone: 0303 123 1113 or 01625 54 57
45; Website www.ico.org.uk

Yours sincerely
Marcus Mariconda"

This transmission is intended for the named addressee(s) only, it may
contain sensitive or protectively marked material and should be handled
accordingly. Unless you are the named addressee (or authorised to receive
it for the addressee) you may not copy or use it, or disclose it to anyone
else. If you have received this transmission in error please notify the
sender immediately. All email traffic sent via Borough of Broxbourne
systems will be subject to recording and monitoring in accordance with
relevant legislation.
To receive relevant e-communications from the Council, please register at
[2]www.broxbourne.gov.uk/emailalerts. E-communications are emails that
provide information about Council services and events. All information
supplied will be processed and held in accordance with Data Protection
regulations.  * The Council s privacy notice can be viewed here*
[3]https://www.broxbourne.gov.uk/resident/p... *

References

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2. http://www.broxbourne.gov.uk/emailalerts
3. https://www.broxbourne.gov.uk/resident/p...