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IT Print and PC Supplier

Matthew Varns made this Freedom of Information request to Pembrokeshire College

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Dear Pembrokeshire College,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the University/College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

Catherine Freeman, Pembrokeshire College

Dear Matthew,

Thank you for your email requesting information under the Freedom of Information Act . We acknowledge receipt and will process in accordance with our FOI procedures.

Kind regards,


Catherine Freeman
Swyddog Llywodraethu / Governance Officer
Coleg Sir Benfro / Pembrokeshire College
Hwlffordd / Haverfordwest
SA61 1SZ

01437 753315

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Simon Hitches, Pembrokeshire College

Hi Matthew 
I require some clarification please.
For what reason do you need contact details. Our staff do not give out
contact details for marketing purposes.
It is too lengthy to give all models and brands of our devices. Do you
want an overall figure or the devices purchased in the last year for
I would use a generic unit cost anyway. COVID has also vastly changed the
amount of equipment purchased away from a typical profile.
 When you say do you purchase equipment as services- do you mean lease
hire arrangements?
You refer to departments but a lot of our equipment is mobile or self
dispense so can only be seen as College wide. Please advise
When you ask for annual print volume this would be skewed by COVID now as
the building has been closed for extended periods- it will have to
be an estimation. Please advise.

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