Dear Coleg Cambria,
We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
c) Print room / reprographic
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the University/College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.
To Matthew Varns
Response to FOI Request:
Your request has been handled under the Freedom of Information Act (2000).
The Freedom of Information Act (2000) gives you the right to know whether
we hold the information you want and to have it communicated to you,
subject to any exemptions which may apply.
The information that you have requested has been provided in this email.
However, some information cannot be provided as it is exempt under certain
provisions of the FOI Act. For more information on how these exemptions
relate to the information you have requested, please see below.
* Number of Photocopiers/MFDs: 65
* Number of Printers: 626
* Number of PC's: 2200
* Number of Laptop Devices: 650 Laptops, 6000 Chromebooks
* Number of Displays: 3,000
* Print/Copy Volume: approximately 6.5 million pages (A4)
The College is a member of the Cresent Purchasing Consortium (CPC)
https://www.thecpc.ac.uk/ and procurement of new computer hardware and
other IT equipment is normally made using CPC frameworks.
Person responsible for MFD's, print
hardware, and supplies contract: Director of Finance
Email: [email address]
Person responsible for purchasing
end user devices: Director of Technology
Email: [email address]
All information regarding hardware and software models and brands,
suppliers and specific expiry dates for contracts is exempt under section
31 (1) (a) of the FOI Act. This exempts information if its disclosure is
likely to prejudice the prevention or detection of crime. Release of this
information would make The College more vulnerable to crime; namely, a
malicious attack on Coleg Cambria’s computer systems.
Explanation of exemptions applied:
Section 31: Law Enforcement
Section 31 (1) (a) exempts information if its disclosure is likely to
prejudice the prevention or detection of crime.
Section 31 is a qualified exemption and we are required to conduct a
public interest test when applying any qualified exemption. This means
that after it has been decided that the exemption is engaged, the public
interest in releasing the information must be considered. If the public
interest in disclosing the information outweighs the public interest in
withholding it then the exemption does not apply and the information must
be released. In the FOI Act there is a presumption that information should
be released unless there are compelling reasons to withhold it.
The public interest has been conducted and the balance of the public
interest has been found to fall in favour of withholding information
covered by the section 31(1) (a) exemption. Considerations in favour of
the release of the information include the principle that there is a
public interest in transparency and accountability in disclosing
information about Coleg Cambria's procedures and contracts. However,
release of this information would make The College more vulnerable to
crime; namely, a malicious attack on Coleg Cambria’s computer systems and
resultant breach of information security. As such, release of this
information would be seen to prejudice the prevention or detection of
crime by making Coleg Cambria’s computer systems more vulnerable to
hacking therefore facilitating the possibility of a criminal offence being
carried out. There is an overwhelming public interest in keeping Coleg
Cambria’s computer systems secure which would be served by non-disclosure.
This would outweigh any benefits of release. It has therefore been decided
that the balance of the public interest lies clearly in favour of
withholding the material on this occasion. Please note that this decision
in no way implies that you would engage in any criminal or malicious
activities. However as the Freedom of Information Act is an open access
regime this exemption has been applied to protect our systems.
Cyfarwyddwr Technoleg a Gwasanaethau'r Llyfrgell
Director of Technology and Library Services
Apple Teacher | Google Certified Educator | Microsoft Certified MIE
Ffordd Celstryn/Kelsterton Road, Cei Connah/Connah's Quay, Sir y
Fflint/Flintshire CH5 4BR
Ffon/phone: 01978 515308
Swyddog Llywodraethu a Chlerc i’r Gorfforaeth /
Governance Officer and Clerk to the Corporation
01978 267599 (direct dial number)
Mobile Phone: 07760860937 or 01978 267943
Hapus i gyfathrebu yn y Gymraeg neu’r Saesneg
Happy to communicate in Welsh or English
Ffordd Parc y Gelli, Wrecsam / Grove Park Road, Wrexham LL12 7AB
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