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IT Print and PC Supplier

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Dear Bangor University,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the University/College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

Information Compliance Shared mailbox, Bangor University

Diolch am eich neges. Mae staff y Brifysgol yn gweithio o adref ar hyn o
bryd, ac oherwydd hynny, y dull gorau o gysylltu â ni fydd drwy e-bost.
Byddwn yn ymateb mor fuan â phosib i'ch ymholiad.

 

Ar gyfer ymholiadau'r Iechyd a Diogelwch cysylltwch â
[1][email address]

 

Ar gyfer ymholiadau’r Mewnfudo cysylltwch â [2][email address]

 

Ar gyfer ymholiadau sy’n gysylltiedig â Rhyddid Gwybodaeth cysylltwch â
[3][Bangor University request email]

 

Ar gyfer ymholiadau yn ymwneud â chwynion cysylltwch â
[4][email address]

Ar gyfer ymholiadau yn ymwneud ag apeliadau academaidd cysylltwch  â 
[email address]

 

 

Diolch,

Gwenan

 

 

Thank you for your message. The University's staff are currently working
from home and therefore the best way to contact us is by e-mail. We will
respond to your enquiry as quickly as possible.

 

For Health and Safety enquiries, please contact
[5][email address]

 

For enquiries relating to Immigration, please contact
[6][email address]

 

For enquiries relating to Freedom of Information, please contact
[7][Bangor University request email]

 

For enquiries relating to Complaints, please contact
[8][email address]

 

For enquiries relating to Academic Appeals, please contact
[9][email address]

 

Thank you.

 

 

Gwenan

 

Mae croeso i chi gysylltu gyda'r Brifysgol yn Gymraeg neu Saesneg

You are welcome to contact the University in Welsh or English

Rhif Elusen Gofrestredig 1141565 - Registered Charity No. 1141565

Gall y neges e-bost hon, ac unrhyw atodiadau a anfonwyd gyda hi, gynnwys
deunydd cyfrinachol ac wedi eu bwriadu i'w defnyddio'n unig gan y sawl y
cawsant eu cyfeirio ato (atynt). Os ydych wedi derbyn y neges e-bost hon
trwy gamgymeriad, rhowch wybod i'r anfonwr ar unwaith a dilewch y neges.
Os na fwriadwyd anfon y neges atoch chi, rhaid i chi beidio a defnyddio,
cadw neu ddatgelu unrhyw wybodaeth a gynhwysir ynddi. Mae unrhyw farn neu
safbwynt yn eiddo i'r sawl a'i hanfonodd yn unig ac nid yw o anghenraid yn
cynrychioli barn Prifysgol Bangor. Nid yw Prifysgol Bangor yn gwarantu bod
y neges e-bost hon neu unrhyw atodiadau yn rhydd rhag firysau neu 100% yn
ddiogel. Oni bai fod hyn wedi ei ddatgan yn uniongyrchol yn nhestun yr
e-bost, nid bwriad y neges e-bost hon yw ffurfio contract rhwymol - mae
rhestr o lofnodwyr awdurdodedig ar gael o Swyddfa Cyllid Prifysgol Bangor.

This email and any attachments may contain confidential material and is
solely for the use of the intended recipient(s). If you have received this
email in error, please notify the sender immediately and delete this
email. If you are not the intended recipient(s), you must not use, retain
or disclose any information contained in this email. Any views or opinions
are solely those of the sender and do not necessarily represent those of
Bangor University. Bangor University does not guarantee that this email or
any attachments are free from viruses or 100% secure. Unless expressly
stated in the body of the text of the email, this email is not intended to
form a binding contract - a list of authorised signatories is available
from the Bangor University Finance Office.

References

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Information Compliance Shared mailbox, Bangor University

Our Ref. FOI2252

Dear Matthew Varns,

Thank you for your Freedom of Information request, received by email on
the 12^th March 2021.

 

We will now consider your request and you will receive the information
requested within the statutory timescale of 20 working days, as defined by
the Freedom of Information Act 2000, subject to the information not being
exempt or containing reference to a third party.

 

For your information, the Act defines a number of exemptions which may
prevent release of the information you have requested. There will be an
assessment, and if any of the exemption categories apply then the
information will not be released. You will be informed if this is the
case, including your rights of appeal.

 

If the information you requested contains reference to a third party, then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. You will be informed if this is the case.

 

If you have any queries please contact us.

 

Kind regards,

Compliance Team

 

[1][IMG] Tîm Cydymffurfio Compliance Team

Llywodraethu a Chydymffurfio Governance and Compliance

Gwasanaethau Corfforaethol Corporate Services

E-bost: Email:
[2][Bangor University request email] [8][Bangor University request email]
Phone: 01248 388530
Ffôn: 01248 388530
Bangor University, Bangor,
Prifysgol Bangor, Bangor, Gwynedd, LL57 2DG
Gwynedd, LL57 2DG
Registered Charity: No. 1141565
Elusen Gofrestredig: Rhif 1141565
[9][IMG][10]@BangorUni
[3][IMG][4]@prifysgolbangor [11][IMG][12]/BangorUniversity
[5][IMG][6]/PrifysgolBangor
[13]TEF Gold
[7]FfRhA Aur

 

 

 

 

show quoted sections

Information Compliance Shared mailbox, Bangor University

Our Ref. FOI2252

 

Dear Matthew Varns,

 

Further to your request for information, the University's response is
below:

 

Please note: The University purchases only from Nationally negotiated
tendered framework agreements. Such frameworks always take into account
compliance issues such as sustainability, modern slavery and ensure
procurement regulations are followed. However these frameworks are not
awarded or managed by the University. Interested parties should contact
the relevant framework management.

 

 

a) Photocopiers/MFDs (Multi-Functional Device)

Q1 Sharp Business Systems

Q2 Until Feb 2025

Q3 Feb 2025

Q4 approx. 150

Q5 everywhere

Q6 Sharp MX-5112N & MX-C311. The University believes that the spend
information is exempt under Section 43(2) of the FOIA. Section 43(2) of
the Act provides that information is exempt if its disclosure would, or
would be likely to prejudice the commercial interests of both the
University and the supplier. Releasing this information could prejudice
the third party suppliers' competitive position by releasing information
that would be advantageous to their competitors. As Section 43(2) is a
qualified exemption we are required to carry out a public interest test to
determine if the commercial interest is over ridden by the public interest
from a release of the information concerned. The University has carefully
considered the balance of public interest in this instance and has
concluded that the balance lies in withholding the information. Whilst it
is clearly in the public interest that public funds received and spent by
a public authority are dealt with in as transparent a manner as possible,
we feel that the public interest in the confidentiality of the requested
information in a competitive market place carries more weight.

Q7 Direct award Lot 1 framework ([1]https://www.kcs4ps.co.uk/corporate)

Q8 Managed Service

Q9  About 10 million impressions pers annum. The University believes that
the spend information is exempt under Section 43(2) of the FOIA. Section
43(2) of the Act provides that information is exempt if its disclosure
would, or would be likely to prejudice the commercial interests of both
the University and the supplier. Releasing this information could
prejudice the third party suppliers' competitive position by releasing
information that would be advantageous to their competitors. As Section
43(2) is a qualified exemption we are required to carry out a public
interest test to determine if the commercial interest is over ridden by
the public interest from a release of the information concerned. The
University has carefully considered the balance of public interest in this
instance and has concluded that the balance lies in withholding the
information. Whilst it is clearly in the public interest that public funds
received and spent by a public authority are dealt with in as transparent
a manner as possible, we feel that the public interest in the
confidentiality of the requested information in a competitive market place
carries more weight.

Q10 Director IT.  [2]https://www.bangor.ac.uk/itservices/cont...

Q11 The Sharp on site engineer sets up devices as needed

 

b) Printers

all printing is covered by MFD devices above.

 

 

c) Print room / reprographic

Q1 Xerox

Q2 Until March 2025

Q3 March 2025

Q4 3

Q5 At the print unit

Q6 Versant 3100 Versant 2100  Xerox B9110. The University believes that
the spend information is exempt under Section 43(2) of the FOIA. Section
43(2) of the Act provides that information is exempt if its disclosure
would, or would be likely to prejudice the commercial interests of both
the University and the supplier. Releasing this information could
prejudice the third party suppliers' competitive position by releasing
information that would be advantageous to their competitors. As Section
43(2) is a qualified exemption we are required to carry out a public
interest test to determine if the commercial interest is over ridden by
the public interest from a release of the information concerned. The
University has carefully considered the balance of public interest in this
instance and has concluded that the balance lies in withholding the
information. Whilst it is clearly in the public interest that public funds
received and spent by a public authority are dealt with in as transparent
a manner as possible, we feel that the public interest in the
confidentiality of the requested information in a competitive market place
carries more weight.

Q7 Mini competition -  framework
([3]https://www.crowncommercial.gov.uk/agree...)

Q8 Service

Q9 About 1.2 million impressions pers annum. The University believes that
the spend information is exempt under Section 43(2) of the FOIA. Section
43(2) of the Act provides that information is exempt if its disclosure
would, or would be likely to prejudice the commercial interests of both
the University and the supplier. Releasing this information could
prejudice the third party suppliers' competitive position by releasing
information that would be advantageous to their competitors. As Section
43(2) is a qualified exemption we are required to carry out a public
interest test to determine if the commercial interest is over ridden by
the public interest from a release of the information concerned. The
University has carefully considered the balance of public interest in this
instance and has concluded that the balance lies in withholding the
information. Whilst it is clearly in the public interest that public funds
received and spent by a public authority are dealt with in as transparent
a manner as possible, we feel that the public interest in the
confidentiality of the requested information in a competitive market place
carries more weight.

Q10 Director IT.  [4]https://www.bangor.ac.uk/itservices/cont...

Q11 N/A.

 

 

d) Desktops  e) Laptops f) Displays

We respond together for these categories as answers are common

Q1 Various

Q2 31 August 2021

Q3 continuous process of older 5+ devices replacement cycle

Q4 circa 2000 devices laptops/desktops. Similar number  monitors for these

Q5 across campus and for home working

Q6 Various from framework suppliers. Desktops primarily Stone. The
University believes that the spend information is exempt under Section
43(2) of the FOIA. Section 43(2) of the Act provides that information is
exempt if its disclosure would, or would be likely to prejudice the
commercial interests of both the University and the supplier. Releasing
this information could prejudice the third party suppliers' competitive
position by releasing information that would be advantageous to their
competitors. As Section 43(2) is a qualified exemption we are required to
carry out a public interest test to determine if the commercial interest
is over ridden by the public interest from a release of the information
concerned. The University has carefully considered the balance of public
interest in this instance and has concluded that the balance lies in
withholding the information. Whilst it is clearly in the public interest
that public funds received and spent by a public authority are dealt with
in as transparent a manner as possible, we feel that the public interest
in the confidentiality of the requested information in a competitive
market place carries more weight.

Q7 Mini competition/direct awards -  framework
[5]https://www.lupc.ac.uk/desktops-and-note...

Q8 Capital

Q9 N/A.

Q10 Director IT.  [6]https://www.bangor.ac.uk/itservices/cont...

Q11 Our onsite in house team sets up pcs and laptops

 

 

Please note that the University has a formal complaints procedure. If you
are unhappy with the service you have received in relation to your request
and wish to make a complaint or request a review of our decision you
should write to the University’s Governance & Compliance Office in the
first instance ([7][Bangor University request email]) explaining the grounds
for your complaint. In line with guidance from the Information
Commissioner’s Office, an appeal request must be submitted within two
months of the University’s final response to this Freedom of Information
Act request.

 

Kind regards,

Compliance Team

 

[8][IMG] Tîm Cydymffurfio Compliance Team

Llywodraethu a Chydymffurfio Governance and Compliance

Gwasanaethau Corfforaethol Corporate Services

E-bost: Email:
[9][Bangor University request email] [15][Bangor University request email]

Prifysgol Bangor, Bangor, Bangor University, Bangor,
Gwynedd, LL57 2DG Gwynedd, LL57 2DG

Elusen Gofrestredig: Rhif Registered Charity: No. 1141565
1141565
[16][IMG][17]@BangorUni
[10][IMG][11]@prifysgolbangor [18][IMG][19]/BangorUniversity
[12][IMG][13]/PrifysgolBangor
[20]TEF Gold
[14]FfRhA Aur

 

 

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Matthew Varns please sign in and let everyone know.