Dear University for the Creative Arts,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Vera Silva

FOI, University for the Creative Arts

Dear Vera
Thank you for your enquiry under Freedom of Information which is receiving our attention.

Kind regards
FOI

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FOI, University for the Creative Arts

1 Attachment

Dear Vera

Thank you for your enquiry under Freedom of Information.  Below and
attached is the response from University for the Creative Arts.

Kind regards

FOI

 

 a) Photocopiers/MFDs (Multi-Functional Devise)

Q1. Please name all the IT resellers that you have contacts with and buy
from.

A1. Sharp.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

A2. 52 months, end date is 31/12/22.
Q3. What year and month is the next hardware refresh due?

A3. 12/22
Q4. Please name the number of devices deployed by the College?

A4. 71 MFDs
Q5. In reply to question 4, which department/facility are those located?

A5. Mixture of departments and general access MFDs.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

A6. Sharp MX6070N & MX-C303W
Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

A7. Central Buying Consortium Framework.
Q8. Do you normally purchase equipment as services or as a capital?

A8. Service.
Q9. What is your annual print/copy volume and spend?

A9. Approximately 5m pages and £250,000 per annum for the whole Managed
Print Solution.
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

A10. The IT Services department.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

A11. IT Services Department. Not specific.

b) Printers

Q1. Please name all the IT resellers that you have contacts with and buy
from.

A1. We don’t purchase desktop printers aside from exceptions like a
specific project and therefore do not have a specific reseller.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

A2. No contract.
Q3. What year and month is the next hardware refresh due?

A3. n/a
Q4. Please name the number of devices deployed by the College?

A4. Less than 25 devices.
Q5. In reply to question 4, which department/facility are those located?

A5. Available to any department, but as mentioned in A1 we try to avoid
the purchase of desktop printers.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

A6. HP printers and typically less than £100 each.
Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

A7. Minor and irregular purchase via an approved UCA supplier.
Q8. Do you normally purchase equipment as services or as a capital?

A8. No.
Q9. What is your annual print/copy volume and spend?

A9. Unknown as these devices are not centrally managed.
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

A10. The IT Services Department.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

A11. IT Services Department. Not specific.

d) Desktops

Q1. Please name all the IT resellers that you have contacts with and buy
from.

A1. Dell (Windows), Academia (Apple Mac)
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

A2. Dell - 4 years, end date June 2023. Academia no contract.
Q3. What year and month is the next hardware refresh due?

A3. Not specific, we purchase replacement hardware as required throughout
the year.
Q4. Please name the number of devices deployed by the College?

A4. Approximately 700 Dell desktops, 900 Apple Desktops, 550 Dell Laptops,
450 Apple Laptops.
Q5. In reply to question 4, which department/facility are those located?

A5. Mixture of all departments and open access spaces.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

A6. Not specific due to regular model refreshes by the supplier.
Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

A7. Framework for Dell - Health Trust Europe. Framework for Academia –
HEPCW framework.
Q8. Do you normally purchase equipment as services or as a capital?

A8. Capital.
Q9. What is your annual print/copy volume and spend?

A9. n/a.
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

A10. N/A
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

A11. IT Services Department. Not specific.

e) Laptops

Please refer to section D.

f) Displays

Q1. Please name all the IT resellers that you have contacts with and buy
from.

A1. Dell
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

A2. 4 years, end date June 2023.
Q3. What year and month is the next hardware refresh due?

A3. Not specific, we purchase replacement monitors as required throughout
the year.
Q4. Please name the number of devices deployed by the College?

A4. Approximately 2000 monitors.
Q5. In reply to question 4, which department/facility are those located?

A5. Mixture of all departments and open access spaces.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

A6. Not specific due to regular model refreshes by the supplier but we
typically purchase 24” models.
Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

A7. Framework Health Trust Europe.
Q8. Do you normally purchase equipment as services or as a capital?

A8. Capital.
Q9. What is your annual print/copy volume and spend?

A9. n/a
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

A10. n/a
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

A11. IT Services Department. Not specific.

 

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