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IT Print and PC Supplier

Matthew Varns made this Freedom of Information request to Liverpool City Council

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Dear Liverpool City Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

Liverpool City Council

 
Dear Matthew Varns
 
Please note:

We would at this time advise that Liverpool City Council in common with
other public authorities is presently dealing with, responding to and
affected by the current public health emergency arising from Coronavirus.

When we have sufficient personnel to be able to deal with, and respond to,
your request we will do so in due course.

We thank you for your patience at this time whilst staff are diverted to
maintaining essential services for the residents of Liverpool during this
current public health emergency.

 
Freedom of Information Act 2000
 
Thank you for your request for information that was received on 30
November 2020 concerning Dear Liverpool City Council,

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Yours faithfully,

Matthew Varns...
 
We are dealing with your request under the Freedom of Information Act
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We will also advise you if we cannot provide you with the information
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Yours sincerely,
 
Information Team
Liverpool City Council
 
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City Treasury Casework, Liverpool City Council

1 Attachment

Dear Mr Varns

 

I’ve noticed this was still open on our casework system and not sure
whether you received your response.  I’ve copied it below for your
information.

 

 

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.

a) Photocopiers/MFDs (Multi-Functional Devise)  
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays

 

 

Q1. Please name all the IT resellers that you have contacts with and buy
from.

a) Photocopiers/MFDs (Multi-Functional Devise)  Konica Minolta
b) Printers Canon UK
c) Print room / reprographic CMY UK – (Service and Maintenance Contract
with Hybrid Services Ltd)
d) Desktops current suppliers are Insight, Stone and Computacenter.
e) Laptops current suppliers are Insight, Stone and Computacenter.
f) Displays current suppliers are Insight, Stone and Computacenter.

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
a) Photocopiers/MFDs (Multi-Functional Devise) Konica Minolta – 3 year
contract to 31 December 2020 with option to extend for a further 2 years

b) Printers Canon UK – 5 year fixed contract to 14/07/2024

c) Print room / reprographic One off purchase with annual Service and
Maintenance Contract with Hybrid Services start date 16/6/20 end date
16/6/2021  

d) Desktops end date of current framework contract was 31/03/2020 but
extension to 31/03/2021 is in place.
e) Laptops end date of current framework contract was 31/03/2020 but
extension to 31/03/2021 is in place.
f) Displays end date of current framework contract was 31/03/2020 but
extension to 31/03/2021 is in place.

Q3. What year and month is the next hardware refresh due?
a) Photocopiers/MFDs (Multi-Functional Devise) 31/12/2020
b) Printers 14/07/2020
c) Print room / reprographic N/A as one off purchase

d) Desktops No set date at present, if we need to replace the entire
estate then this would be managed through the existing Tender or
Procurement Framework.
e) Laptops No set date at present, if we need to replace the entire estate
then this would be managed through the existing Tender or Procurement
Framework.
f) Displays No set date at present, if we need to replace the entire
estate then this would be managed through the existing Tender or
Procurement Framework.

Q4. Please name the number of devices deployed by Council?
a) Photocopiers/MFDs (Multi-Functional Devise) MFDs 157
b) Printers 3 x Mono printers/2 x colour printers

c) Print room / reprographic please refer to Resolution Centre.
d) Desktops 4008 (including 19 All-in-One PC).
e) Laptops 1507, plus 934 tablets.
f) Displays 5199.

Q5. In reply to question 4, which department/facility are those located?
a) Photocopiers/MFDs (Multi-Functional Devise) Various locations across
city (some with more than 1 device on different floors in a building).
b) Printers Resolution Centre.
c) Print room / reprographic Resolution Centre.
d) Desktops
e) Laptops
f) Displays

The equipment is used across all Liverpool City Council Directorates:

o Adult Services and Health
o Children and Young People Services
o Community Services
o Finance and Resources
o Office of the Chief Executive
o Public Health
o Regeneration and Economy

Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
a) Photocopiers/MFDs (Multi-Functional Devise) Various Konica Minolta
models - c308, c3351, c458, bizhub 287, c558, c654e, c659, c3351.  Total
spend for fleet (lease/rental and click contract cost) - £200kp.a.
b) Printers
2 x Oce varioPRINT 140
High Capacity Stacker, Staple Finisher W1 Pro

 

1 x Oce varioPRINT 6180
High Capacity Paper Input Trays and High Capacity Stacker with Staple and
Stacker Finisher.

 

1 x Canon imagePRESS C8000VP
POD Deck, High Capacity Stacker

 

1x Canon imagePRESS C710
POD Deck Lite, Long Sheet Tray, Stack Bypass, Staple finisher W1 Pro, High
Capacity Stacker

 

Total spend is £350k over contract period

 

c) Print room / reprographic

1 x Mimaki UCJV300-160

One off purchase cost £26,892

Annual Support and Maintenance £2895

 

d) Desktops
e) Laptops

Desktops and Laptops:

 

Dell – Latitude 5175, Latitude 5289, Venue 11 Pro.

Dynabook - Toshiba Satellite Pro L50.

HP - 8200E USDT, Elite Desk 800, Pavilion x360, ProBook x360.

Lenovo – 11e, Edge, E series, Ideapad, L series, M series, P series, S540,
Thinkpad Helix, TP, TPE, V530 All in one, X230, Yoga.

Microsoft – Surface Pro.

Stone - Stone AIO-STD, Stone M770 All-in-One, Stone PC1210

 

f) Displays

 

Acer

Compaq

Dell

ELO

Hanns-G

HP

HP Compaq

Lenovo

LG

Nec

Philips

Samsung

V7

ViewSonic

 

Spend  is commercially confidential.

Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.

a) Photocopiers/MFDs (Multi-Functional Devise) Crown Commercial Framework
Agreement RM3781

b) Printers Crown Commercial Framework Agreement RM3781

c) Print room / reprographic Open Tender
d) Desktops Liverpool City Council’s ICT Framework, advertised via OJEU in
2016.
e) Laptops Liverpool City Council’s ICT Framework, advertised via OJEU in
2016.
f) Displays Liverpool City Council’s ICT Framework, advertised via OJEU
in 2016.
Q8. Do you normally purchase equipment as services or as a capital?
a) Photocopiers/MFDs (Multi-Functional Devise) as services
b) Printers as services
c) Print room / reprographic as services
d) Desktops – depends on the service area, ICT mainly buy out of revenue.
e) Laptops - depends on the service area, ICT mainly buy out of revenue.
f) Displays - depends on the service area, ICT mainly buy out of revenue.

Q9. What is your annual print/copy volume and spend? 01/04/19 to 31/03/20
Print/Copy volume Spend £336k

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details. Paul Christie – Senior Contract Manager

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details. Mel Creighton, Director of Finance and Resources.

 

 

Thanks

           

 

Jan Noone I Business Support Officer (Finance)
Liverpool City Council I Cunard Building I Water StreetI Liverpool I L3
1AH

T: 0151 233 0356 I M: 07854 212236 I E: [1][email address]

 

[2]LCC autosig protect each other_Protect each other

 

From: [3][email address] <[4][email address]>
Sent: 30 November 2020 09:07
To: City Treasury Casework <[5][email address]>
Subject: Information request received - Risk: Standard (ref: 5967951)

 

You have been assigned a new Information Request (FOIR or EIR) or an
existing request is overdue.

[6]View case details

[7]Manage this case

[8]View all your cases

 

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We don't know whether the most recent response to this request contains information or not – if you are Matthew Varns please sign in and let everyone know.