Dear Sir/ Madam,
We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
c) Print room / reprographic
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the NHS?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.
Thank you for your email.
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The Information Governance Officer
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Our response to your request for information dated 29 January 2021 is
Please note that the University has a very large number of devices that
are listed in your email. To provide you the information requested
specifically for question 6, we have to manually review a large number of
devices/contracts/invoices to extract the data. Section 12(1) of the
Freedom of Information Act makes provision for public authorities to
refuse requests for information where the cost of dealing with them would
exceed the appropriate limit set by The Freedom of Information and Data
Protection (Appropriate Limit and Fees) Regulations 2004 (Statutory
Instrument 2004 No. 3244). For higher education bodies this limit is set
at £450, which represents the estimated cost of one person spending 18
hours in determining whether the University holds the information,
locating, retrieving and extracting the information. We are unable to
estimate exactly how long it would take to determine appropriate material,
locate, retrieve and extract the information requested, however, this is
likely to be well in excess of 18 hours. Therefore, under Section 12(1)
your request will not be processed further.
In line with our duty to provide advice and assistance under Section 16 of
the Act, you may wish to consider reforming or refocusing your request so
that we can assist you within the cost limit. Please note that a narrower
request of this kind would be considered as a new request.
Please note that the information requested for Photocopiers is exempt
under section 43(2) of the Freedom of Information Act 2000 and is
therefore being withheld. The information is commercially sensitive and
the commercial interests of the third party would likely be prejudiced by
its disclosure particularly given the proximity of tender review. Having
considered the public interest, the University's decision is to withhold
Furthermore, in line with our duty to assist you, please note that the
University uses national frameworks such NDNA, Apple Equipment and
Services, NEPA, ITRAP to purchase equipment falling into the above
Joe Byrne, (Head of Procurement) is responsible for the MFDs, print
hardware, and supplies contract.
Anwar Hussain (Desktop Support and IT Purchasing Manager) is responsible
for purchasing end user devices such as laptops, desktops, displays and
accessories. Contact details for them is [email address]
If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within 40 working days from the date of our response to your
original request and should be addressed to the University Secretary,
University of Huddersfield, Queensgate, Huddersfield HD1 3DH or by email
to [University of Huddersfield request email].
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from the Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF, http://www.ico.org.uk/.
Information Governance Officer
University of Huddersfield
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