IT Print and PC Supplier

Response to this request is long overdue. By law, under all circumstances, Middlesbrough Council should have responded by now (details). You can complain by requesting an internal review.

Dear Middlesbrough Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

foi, Middlesbrough Council

Thank you for contacting the Information Requests Team. If your email is
concerning a request for information, please treat this email as an
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(FOI) and Subject Access Requests) but we may take longer than normal to
respond. This is in line with advice from the Information Commissioner.

Regards
Information Requests Team

show quoted sections

foi, Middlesbrough Council

1 Attachment

                                       

[1]cid:image001.png@01D2667F.F9FE5480

 

 

Dear Mr Varns

 

REF NO:016170

 

I am writing to confirm that Middlesbrough Council has now completed its
search for the information you requested on 26^th November 2020.  Your
request has been considered in accordance with the requirements of the
Freedom of Information Act.  Please accept our sincere apologies for the
delay in responding to your request.

 

In your request you asked for the following information:

 

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.

 

a) Photocopiers/MFDs (Multi-Functional Devise)

 

b) Printers

 

c) Print room / reprographic

 

d) Desktops

 

e) Laptops

 

f) Displays

 

Q1. Please name all the IT resellers that you have contacts with and buy
from.

 

Desktops – no longer purchase desktops

Laptops – Dell

Monitors - Dell

 

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

MFD – 1^st June 2024 (5yr contract)

Dell - end date  March 2024

 

Q3. What year and month is the next hardware refresh due?

Rolling as and when kit needs replacing - no specific date/s.

 

Q4. Please name the number of devices deployed by Council?

MFD 74 devices

Desktops - 330

Laptops - 2600

Monitors - 2325

 

Q5. In reply to question 4, which department/facility are those located?

MFD Service wide

Desktops Service wide

Laptop service wide

Monitors service wide

 

Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

 

Desktops Dell – Do not purchase desktops just laptops

Laptop Dell – Current purchase is Latitude 3510 @ £577.07

Monitors Dell Various – Unable to be specific - current purchase is P2419H
@ £95.00 ea

 

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

The MFD’s were procured through the Crown Commercial Services Framework
RM3781 Goods and/or Services relating to Multifunctional Devices and Print
Management Software and Services LOT 2

Laptop and Monitors  via HTE Framework

 

Q8. Do you normally purchase equipment as services or as a capital?

MFD this is a Service this time round and the time previous to the current
contract.

Laptop and Monitors - both revenue and capital

 

Q9. What is your annual print/copy volume and spend?

MFD 2019-20 total combined mono & colour 10,273,038

Please note that for 20-21 we are looking to reduce by 50+% via a digital
programme

 

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

In the first instance to Records & Information Manager

Contact via [2][Middlesbrough Council request email]

 

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Head of ICT Services- Andy Evans - [email address]

 

If you have any queries about this response, please do not hesitate to
contact the Information Requests Team via email [Middlesbrough Council request email]. 
Please remember to quote the reference number shown above in any future
communications.

If you are unhappy with the way your request has been handled you may ask
for an internal review within 40 days of receipt of the response. You
should email [Middlesbrough Council request email] or write to:-

Ann-Marie Johnstone,

Governance and Information Manager
P.O. Box 500
2^nd Floor

Civic Centre

Middlesbrough

TS1 9FT

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for an
independent review.  The Information Commissioner can be contacted at: -

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Yours sincerely

Information Requests Team

Strategy, Information and Governance
P.O. Box 500
Civic Centre

Middlesbrough

TS1 9FT

Email:   [Middlesbrough Council request email]
 

 

All intellectual property rights are reserved.  Trademarks, brand names,
company names, and logos are the property of Middlesbrough Council, or of
their respective owners.  Reproduction, alterations, modification,
distribution, or re-publication in any format, without prior written
permission from the property owner is forbidden.

 

The Council's copyright and other intellectual property rights are
protected by UK laws and by international treaties.

 

 

show quoted sections

References

Visible links
2. mailto:[Middlesbrough Council request email]

foi, Middlesbrough Council

1 Attachment

                                       

[1]cid:image001.png@01D2667F.F9FE5480

 

 

Dear Mr Varns

 

REF NO:016170

 

I am writing to confirm that Middlesbrough Council has now completed its
search for the information you requested on 26^th November 2020.  Your
request has been considered in accordance with the requirements of the
Freedom of Information Act.  Please accept our sincere apologies for the
delay in responding to your request.

 

In your request you asked for the following information:

 

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.

 

a) Photocopiers/MFDs (Multi-Functional Devise)

 

b) Printers

 

c) Print room / reprographic

 

d) Desktops

 

e) Laptops

 

f) Displays

 

Q1. Please name all the IT resellers that you have contacts with and buy
from.

 

Desktops – no longer purchase desktops

Laptops – Dell

Monitors - Dell

 

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

MFD – 1^st June 2024 (5yr contract)

Dell - end date  March 2024

 

Q3. What year and month is the next hardware refresh due?

Rolling as and when kit needs replacing - no specific date/s.

 

Q4. Please name the number of devices deployed by Council?

MFD 74 devices

Desktops - 330

Laptops - 2600

Monitors - 2325

 

Q5. In reply to question 4, which department/facility are those located?

MFD Service wide

Desktops Service wide

Laptop service wide

Monitors service wide

 

Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

 

Desktops - Dell – Do not purchase desktops just laptops

Laptop - Dell – Current purchase is Latitude 3510 @ £577.07

Monitors - Dell Various – Unable to be specific - current purchase is
P2419H @ £95.00 ea

 

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

The MFD’s were procured through the Crown Commercial Services Framework
RM3781 Goods and/or Services relating to Multifunctional Devices and Print
Management Software and Services LOT 2

Laptop and Monitors  via HTE Framework

 

Q8. Do you normally purchase equipment as services or as a capital?

MFD this is a Service this time round and the time previous to the current
contract.

Laptop and Monitors - both revenue and capital

 

Q9. What is your annual print/copy volume and spend?

MFD 2019-20 total combined mono & colour 10,273,038

Please note that for 20-21 we are looking to reduce by 50+% via a digital
programme

 

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

In the first instance to Records & Information Manager

Contact via [2][Middlesbrough Council request email]

 

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Head of ICT Services- Andy Evans - [email address]

 

If you have any queries about this response, please do not hesitate to
contact the Information Requests Team via email [Middlesbrough Council request email]. 
Please remember to quote the reference number shown above in any future
communications.

If you are unhappy with the way your request has been handled you may ask
for an internal review within 40 days of receipt of the response. You
should email [Middlesbrough Council request email] or write to:-

Ann-Marie Johnstone,

Governance and Information Manager
P.O. Box 500
2^nd Floor

Civic Centre

Middlesbrough

TS1 9FT

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for an
independent review.  The Information Commissioner can be contacted at: -

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Yours sincerely

Information Requests Team

Strategy, Information and Governance
P.O. Box 500
Civic Centre

Middlesbrough

TS1 9FT

Email:   [Middlesbrough Council request email]
 

 

All intellectual property rights are reserved.  Trademarks, brand names,
company names, and logos are the property of Middlesbrough Council, or of
their respective owners.  Reproduction, alterations, modification,
distribution, or re-publication in any format, without prior written
permission from the property owner is forbidden.

 

The Council's copyright and other intellectual property rights are
protected by UK laws and by international treaties.

 

 

 

show quoted sections

References

Visible links
2. mailto:[Middlesbrough Council request email]