Many thanks for your request for information under the Freedom of
Information Act. In line with the provisions of the act we will respond
within 20 working days and not later than 13^th August.

Best wishes

Louise Knott

Vice Principal: Communications, Engagement and Student Experience

Vision West Nottinghamshire College

Derby Road, Mansfield, Nottinghamshire, NG18 5BH

T: 01623 413553

F: 01623 623063

M: 07909 990745

E: [1][email address]

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Hi Issy,

I am afraid that given the complexity of your request and the size of our institution we are going to have to refuse your request.

Gathering this information will cost more than the £450 allowed under the act (it will take a week of work by someone at management level to extract all of this).

Please see:-
https://www.gov.uk/make-a-freedom-of-inf...

"An organisation can also refuse your Freedom of Information (FOI) request if getting information will cost more than £450, or £600 if the organisation is:

a government department, Parliament or part of the armed forces
the Northern Ireland Assembly or the Welsh Assembly
based in Scotland"

I would be happy to provide a more generic overview if that is of interest.

Regards

Gavin

Gavin Peake
Director: IT, Estates & Learning Resources

West Nottinghamshire College
Derby Road, Mansfield, Nottinghamshire, NG18 5BH

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from. -
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the University/College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,
Issy Hardie

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Hi Issy,

Generic version as requested.

Regards

Gavin

a) Photocopiers/MFDs (Multi-Functional Devise) - All from Konica. Contract expires in April 2022.
b) Printers - Legacy only. Phasing them out
c) Print room / reprographic - See above

d) Desktops
e) Laptops
f) Displays

d,e,and f are all procured via CPC (Crescent Purchasing Consortium) tenders. We use the firms available on these frameworks.

Q1. Please name all the IT resellers that you have contacts with and buy from. -

See above CPC framework.

Q3. What year and month is the next hardware refresh due?

Rolling rather than set point. Summer is the usual point for procurement (start in May)

Q4. Please name the number of devices deployed by the University/College?

2500 desktops, 1800 laptops.

Q5. In reply to question 4, which department/facility are those located? - Across all sites and departments.

Q6. Please name the brand and model of the devices mentioned and the spend for each product.

Not practical - we buy the most cost effective every year and have lots of brands and specs.

Q7. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one. - CPC as above.

Q8. Do you normally purchase equipment as services or as a capital? - Capital

Q9. What is your annual print/copy volume and spend? - Covid wasn't a good year to measure. Nor will any answer I give you post Covid be useful. We have changed working practices.

Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details. - Gavin Peake

Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details. - Contact via Gavin Peake.

Regards

Gavin

Gavin Peake
Director: IT, Estates & Learning Resources

West Nottinghamshire College
Derby Road, Mansfield, Nottinghamshire, NG18 5BH

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