IT information request

Hannah Sherrin made this Freedom of Information request to Babergh District Council

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Dear Sir/ Madam,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays

Q1. Please name all the IT resellers that you have contacts with and buy from.

Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.

Q3. What year and month is the next hardware refresh due?

Q4. Please name the number of devices deployed by Babergh District Council?

Q5. In reply to question 4, which department/facility are those located?

Q6. Please name the brand and model of the devices mentioned and the spend for each product.

Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.

Q8. Do you normally purchase equipment as services or as a capital?

Q9. What is your annual print/copy volume and spend?

Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.

Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,
Hannah Sherrin

Babergh District Council and Mid Suffolk District Council,

1 Attachment

Reference: FOI-249584033
Date of request: 14/09/2020
Title of request: IT information request Babergh District Council

Dear Hannah Sherrin,

Babergh and Mid Suffolk Freedom Of Information
 
Thank you for completing the Freedom of Information Request form.
We have received your request and will respond promptly and in any event
not later than the twentieth working day following the date of receipt.
The 20 working day clock starts the next working day after the request is
received.

 
Freedom of Information Team
Babergh District Council and Mid Suffolk District Council
If you wish to contact either Babergh District Council or Mid Suffolk
District Council please visit our websites [1]www.babergh.gov.uk or
[2]www.midsuffolk.gov.uk and click on Contact Us.
PLEASE NOTE: THIS EMAIL ADDRESS IS NOT MONITORED, IT IS ONLY FOR THE ISSUE
OF AUTOMATED RESPONSES.
 

Emails sent to and from this organisation will be monitored in accordance
with the law to ensure compliance with policies and to minimize any
security risks. The information contained in this email or any of its
attachments may be privileged or confidential and is intended for the
exclusive use of the addressee. Any unauthorised use may be unlawful. If
you receive this email by mistake, please advise the sender immediately by
using the reply facility in your email software. Opinions, conclusions and
other information in this email that do not relate to the official
business of Babergh District Council and/or Mid Suffolk District Council
shall be understood as neither given nor endorsed by Babergh District
Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be
Data Controllers of the information you are providing. As required by the
Data Protection Act 2018 the information will be kept safe, secure,
processed and only shared for those purposes or where it is allowed by
law. In some circumstances however we may need to disclose your personal
details to a third party so that they can provide a service you have
requested, or fulfil a request for information. Any information about you
that we pass to a third party will be held securely by that party, in
accordance with the Data Protection Act 2018 and used only to provide the
services or information you have requested.
For more information on how we do this and your rights in regards to your
personal information and how to access it, visit our website.

References

Visible links
1. http://www.babergh.gov.uk/
2. http://www.midsuffolk.gov.uk/

BMSDC Data Protection,

Dear Hannah,

We refer to your recent request for information. Please note that IT services are shared by Babergh and Mid Suffolk District Councils, so this response is for both authorities.

Response:

Q1. Please name all the IT resellers that you have contacts with and buy from.
We work with Suffolk County Council in the provision of IT Services and they procure and manage, on our behalf, items a,b, d,e & f. For further information please contact Suffolk County Council FOI : [email address]
We work with Ipswich Borough Council in regards to Print Room and Reprographics. For further information please contact Ipswich Borough Council FOI: https://my.ipswich.gov.uk/service/Freedo...

Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
We work with Suffolk County Council in the provision of IT Services and they procure and manage, on our behalf, items a,b,c, d,e & f. For further information please contact Suffolk County Council FOI : [email address].

Q3. What year and month is the next hardware refresh due?
a)We work with Suffolk County Council in provision of IT Services. For further information please contact Suffolk County Council FOI : [email address].
b) Treated as consumables - no planned refresh
c) N/A
d,e,f) 2021/2022

Q4. Please name the number of devices deployed by Babergh District Council?
We operate shared back office services across Babergh and Mid Suffolk Councils - as such assets are shared across the organisation. Approximate Total Asset Numbers across both organisations are detailed below:
a) 7
b) We do not hold this information as they are treated as consumables.
c)We work with Ipswich Borough Council in regards to Print Room and Reprographics.For further information please contact Ipswich Borough Council FOI :https://my.ipswich.gov.uk/service/Freedo...
d) 10
e) 620
f) We work with Suffolk Council in the provision of IT Services and they procure and manage, on our behalf, item f. For further information please contact Suffolk County Council FOI : [email address]

Q5. In reply to question 4, which department/facility are those located?
We operate a hot desk policy so items a,b,c,f are not attributed to any department.
Items d & e are attributed to named users and move with the user as the user changes roles, they are not attributed to a department.

Q6. Please name the brand and model of the devices mentioned and the spend for each product.
We work with Suffolk County Council in the provision of IT Services and they procure and manage, on our behalf, items a,b, d,e & f. For further information please contact Suffolk County Council FOI : [email address]
We work with Ipswich Borough Council in regards to Print Room and Reprographics.For further information please contact Ipswich Borough Council FOI :https://my.ipswich.gov.uk/service/Freedo...

Q7. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one.
We work with Suffolk County Council in the provision of IT Services and they procure and manage, on our behalf, items a,b, d,e & f. For further information please contact Suffolk County Council FOI : [email address]
We work with Ipswich Borough Council in regards to Print Room and Reprographics. For further information please contact Ipswich Borough Council FOI :https://my.ipswich.gov.uk/service/Freedo...

Q8. Do you normally purchase equipment as services or as a capital?
a) Services
b) Revenue
c) Services
d,e,f) Services and Capital

Q9. What is your annual print/copy volume and spend?
As at 2019/20 spend across Babergh and Mid Suffolk equated to £111k. Please be aware this excludes print and copy costs associated with services that include postage - eg. Elections and Law and Governance.

Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Matt Harding, Corporate Manager ICT, [email address]

Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.
Matt Harding, Corporate Manager ICT, [email address]

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Please contact us if you wish to re-use the information for commercial purposes so that the appropriate licence can be issued (in some instances a fee will be payable). Additionally, you must ensure that you gain permission before reproducing any third party (non Babergh/Mid Suffolk District Council copyright) information.

If you are unhappy with this response you may request an internal review of this matter by emailing the data protection team at [email address].  If, after an internal review, you are still unhappy with the decision you have a right of appeal to the Information Commissioner at the following address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Tel: 01625 545 745 Email: [email address].

Yours sincerely,

Data Protection
Tel: 0300 1234000
Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich IP1 2BX

Emails sent to and from this organisation will be monitored in accordance with the law to ensure compliance with policies and to minimize any security risks. The information contained in this email or any of its attachments may be privileged or confidential and is intended for the exclusive use of the addressee. Any unauthorised use may be unlawful. If you receive this email by mistake, please advise the sender immediately by using the reply facility in your email software. Opinions, conclusions and other information in this email that do not relate to the official business of Babergh District Council and/or Mid Suffolk District Council shall be understood as neither given nor endorsed by Babergh District Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be Data Controllers of the information you are providing. As required by the Data Protection Act 2018 the information will be kept safe, secure, processed and only shared for those purposes or where it is allowed by law. In some circumstances however we may need to disclose your personal details to a third party so that they can provide a service you have requested, or fulfil a request for information. Any information about you that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 2018 and used only to provide the services or information you have requested.
For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website.

Babergh District Council and Mid Suffolk District Council,

Reference: FOI-249584033
Date of request: 11/09/2020
Title of request: IT information request Babergh District Council

Dear Hannah Sherrin,

Case now closed: request responded to via email 23/10/2020.

 
Freedom of Information Team
Babergh District Council and Mid Suffolk District Council
If you wish to contact either Babergh District Council or Mid Suffolk
District Council please visit our websites [1]www.babergh.gov.uk or
[2]www.midsuffolk.gov.uk and click on Contact Us.
PLEASE NOTE: THIS EMAIL ADDRESS IS NOT MONITORED, IT IS ONLY FOR THE ISSUE
OF AUTOMATED RESPONSES.
 

Emails sent to and from this organisation will be monitored in accordance
with the law to ensure compliance with policies and to minimize any
security risks. The information contained in this email or any of its
attachments may be privileged or confidential and is intended for the
exclusive use of the addressee. Any unauthorised use may be unlawful. If
you receive this email by mistake, please advise the sender immediately by
using the reply facility in your email software. Opinions, conclusions and
other information in this email that do not relate to the official
business of Babergh District Council and/or Mid Suffolk District Council
shall be understood as neither given nor endorsed by Babergh District
Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be
Data Controllers of the information you are providing. As required by the
Data Protection Act 2018 the information will be kept safe, secure,
processed and only shared for those purposes or where it is allowed by
law. In some circumstances however we may need to disclose your personal
details to a third party so that they can provide a service you have
requested, or fulfil a request for information. Any information about you
that we pass to a third party will be held securely by that party, in
accordance with the Data Protection Act 2018 and used only to provide the
services or information you have requested.
For more information on how we do this and your rights in regards to your
personal information and how to access it, visit our website.

References

Visible links
1. http://www.babergh.gov.uk/
2. http://www.midsuffolk.gov.uk/