We don't know whether the most recent response to this request contains information or not – if you are Hannah Sherrin please sign in and let everyone know.

Dear Waverley Borough Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Hannah Sherrin

Freedom of Information, Waverley Borough Council

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We apologise for any inconvenience this may cause and thank you for your
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If you require further information about our services please visit
https://www.waverley.gov.uk/info/200364/...

Freedom of Information, Waverley Borough Council

Dear Ms Sherrin,

 

Freedom of Information Request: WAV1405332.

 

Thank you for your email requesting information.

 

We will deal with your request under the Freedom of Information Act 2000
and it is our intention to send you a response by 8 January 2021, 20
working days from the receipt of your email.

 

Please be aware that due to current events requests may not be responded
to within the statutory deadlines. We are still working to ensure that
business as usual remains where possible however please see below ICO
guidance:

 

On 16 March 2020, the Information Commissioner's Office (ICO) published an
[1]announcement concerning public authorities' responses to requests for
information under the Freedom of Information Act 2000 (FOIA) in view of
the 2019 novel coronavirus disease (COVID-19).

 

The default timescale under FOIA requires public authorities to respond
within 20 working days of receiving the request.

 

Because of the potential diversion of resources from compliance and
information rights work as a result of COVID-19, the ICO will not penalise
public authorities for "prioritising other areas or adapting their usual
approach". The ICO cannot extend the statutory timescales, but will take
into account the compelling public interest during the health emergency
when assessing any complaint of non-compliance.

 

It appears that this approach will be taken in respect of requests for
environmental information under the Environmental Information Regulations
2004 (SI 2004/3391) (EIR). The EIR apply the same default timescale for a
response as is in place under FOIA.

 

In a separate announcement, the Local Government Secretary has stated that
councils will be able to "use their discretion" on deadlines for FOIA
requests (see [2]Legal update, Government confirms support for local
authorities in response to COVID-19).

 

We apologise for any inconvenience this may cause and thank you for your
understanding.  

If you require further information about our services please visit
[3]https://www.waverley.gov.uk/info/200364/...

 

Yours sincerely,

Adrian Fennell        

Data Protection Officer

Waverley Borough Council

Tel: 01483 523560

Working Monday – Friday office hours

 

 

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Freedom of Information, Waverley Borough Council

Dear Ms Sherrin,

 

Freedom of Information Request – WAV1405332

 

Thank you for your email to request information which has been processed
under the Freedom of Information Act 2000 (FOIA). Please see responses
below alongside your original questions for your ease of reference.

 

a) Photocopiers/MFDs (Multi-Functional Devise) Ricoh imc5500

b) Printers Ricoh imc 3000

c) Print room / reprographic Pro 8310s           Pro 5210s

d) Desktops Aficio 4100s

e) Laptops N/A

f) Displays N/A

 

Q1. Please name all the IT resellers that you have contacts with and buy
from. Print/Desktops/ photocopiers Ricoh

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.  Print/desktops/photocopiers 5
years

Q3. What year and month is the next hardware refresh due?
Print/desktops/photocopiers April 2024

Q4. Please name the number of devices deployed by Council? 30

Q5. In reply to question 4, which department/facility are those located?
Godalming x20 Various x 10

Q6. Please name the brand and model of the devices mentioned and the spend
for each product. Ricoh  model numbers needed

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one. Framework ?

Q8. Do you normally purchase equipment as services or as a capital?
Printers, photocopies desktops are Services.

Q9. What is your annual print/copy volume and spend? 1.2 million copies
per year £40,000

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details. Helen Bower / Daniel Ward ( Printroom
Supervisor ) [1][email address] Daniel.ward @waverley.gov.uk

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details. Print/desktops only Customer Service Centre Manager
[2][email address]

 

 

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In the event you are dissatisfied with the handling of your request, you
have the right to ask for an internal review, which will be carried out by
a separate Council Officer.

Please remember to quote your reference number in all future
correspondence.

 

If you are still not satisfied with the outcome of the internal review,
you have the right to apply directly to the information Commissioner for a
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Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

Telephone: 0303 123 1113

Website: [4]www.ico.org.uk

 

Your sincerely,

 

 

Sarah Coates

Information Rights Coordinator

Waverley Borough Council

Phone: 01483 523176

 

This email, and any files attached to it, is confidential and solely for
the use of the individual or organisation to whom it is addressed.
The opinions expressed in this email are not necessarily those of Waverley
Borough Council.
The Council is not responsible for any changes made to the message after
it has been sent. If you are not the intended recipient of this email or
the person responsible for delivering it to them you may not copy it,
forward it or otherwise use it for any purpose or disclose its contents to
any other person. To do so may be unlawful.
Please visit our website at http://www.waverley.gov.uk

References

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3. http://www.ico.org.uk/
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We don't know whether the most recent response to this request contains information or not – if you are Hannah Sherrin please sign in and let everyone know.