Dear Ms Sherrin,
 
Oxford City Council – Reference:9697
 
Thank you for your email below.  Your request was received on 2nd December
2020 and you will be sent a response within 20 working days (of receipt)
in accordance with the Freedom of Information Act 2000/ Environmental
Information Regulations 2004 (EIR), subject to the information not being
exempt or containing reference to a third party.
 
The Information Commissioner’s Office (ICO) recognises the unprecedented
challenges all are facing during the coronavirus (COVID-19) pandemic.
 
In particular they understand that resources, whether they are finances or
people, may be diverted away from usual compliance or information rights
work. Whilst the ICO can’t extend statutory timescales, they will not be
penalising public authorities for prioritising other areas or adapting
their usual approach during this extraordinary period.
 
Therefore while the Council will make every effort to comply with the
Statutory Requirements you may experience understandable delays when
making information rights requests during the pandemic.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 

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Dear Ms Sherrin,
 
Oxford City Council – Reference:9697
 
Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on  November December 2020 as
follows:
 
We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers:
c) Print room / reprographic:
d) Desktops:
e) Laptops:
f) Displays:
 
Q1. Please name all the IT resellers that you have contacts with and buy
from.
XMA Ltd, Sharp, Canon
 
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
XMA - One-off purchases of capital equipment, Sharp - 31.12.20; 31.3.21,
Canon: Expired
 
Q3. What year and month is the next hardware refresh due?
Laptops/Desktops/Monitors: 2024; Printers: Due now.
 
Q4. Please name the number of devices deployed by Council?
MFDs:29, Print Room: 2 large Sharp printers (1204 & 6500), & 1 Sharp MFD
(5170) that we process payment for 4 times a year.
 
Q5. In reply to question 4, which department/facility are those located?
MFDs: All council offices, Print Room: print room
 
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
All devices leased, with on average £740 per device per year. 
 
Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.
Sharp – CBC Framework Y11171
 
Q8. Do you normally purchase equipment as services or as a capital?
Laptops/Desktops/Screens: Capital. Printers: Revenue
 
Q9. What is your annual print/copy volume and spend?
4m copies (pre 2020). £50,000
 
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Rocco Labellarte - Chief Technology and Information Officer -
[1][email address]
 
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.
Rocco Labellarte - Chief Technology and Information Officer -
[2][email address]
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [3][email address] – or by post to Monitoring Officer,
Oxford City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS. 
After the result of the internal review, if you remain dissatisfied, you
may ask the Information Commissioner to intervene on your behalf.  You may
do this by writing to the Information Commissioner's Office, Wycliffe
Lane, Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [4][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 
_____________________________________________

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