IT Contracts

Benjamin Lewis made this Freedom of Information request to Oxford and Cherwell Valley College

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The request was partially successful.

Dear Oxford and Cherwell Valley College,

I would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-6.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays

Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by each University/College?
Q5. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q6. Do you normally purchase equipment as services or as a capital?
Q7. What is your annual print/copy volume and spend?
Q8. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q9. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Please could you provide details in relation to all colleges/ schools across Activate Learning.

Yours faithfully,

Benjamin Lewis

FOI (AL), Oxford and Cherwell Valley College

Dear Mr Lewis

Thank you for your email. Please not that Oxford and Cherwell Valley College is not a legal entity and is therefore not subject to the Freedom of Information Act. The legal entity that runs the site formerly known as Oxford and Cherwell Valley College is Activate Learning, and we are happy to deal with your request under the act. However, before we are able to do this, we would need to clarify if you require information for the whole of the Activate Learning group, or just for the Oxford campus?

Please let me know and we will be able to deal with your request.

Kind regards,

Nathan Lagden
Compliance Officer

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Dear FOI (AL),

Please could you provide me with the information for the whole of the Activate Learning group.

Yours sincerely,
Benjamin Lewis

FOI (AL), Oxford and Cherwell Valley College

1 Attachment

Dear Mr Lewis,

Thank you for your reply. Following this, please find attached our acknowledgement letter to you.

Yours sincerely,

Nathan Lagden
Compliance Officer

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FOI (AL), Oxford and Cherwell Valley College

Dear Mr Lewis,

I have been asked by our finance team to get back to you regarding the wording of the first question of your request. Can you please clarify if you would like to be provided with all the relevant organisations that we have contacts with (as per the text of the request) or contracts with (as per the title of your email)?

Kind regards,

Nathan Lagden
Compliance Officer

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Dear FOI (AL),

Apologies for the typo there. Please provide all companies you have contracts with.

Yours sincerely,
Benjamin Lewis

Dear FOI (AL),

Could you please provide an update to this request. By law, AL should normally have responded promptly and by 28 May 2021.

Yours sincerely,
Benjamin Lewis

FOI (AL), Oxford and Cherwell Valley College

1 Attachment

Dear Mr Lewis,

Thank you for your email. Please accept my sincere apologies for the delay in responding to your request. We paused the timescale for responding when we sought clarification from you and did not restart the request when you provided a response. This was an oversight on our part for which I can only apologise for. Please find attached our response letter to you, which I hope satisfies your request.

Yours sincerely,

Nathan Lagden
Compliance Officer

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