Dear Transport for London,

http://www.tfl.gov.uk/corporate/about-tf...

You publish all expenditure over £500 at the link above, apart from items falling under one of the FOI Act 2000 or EIR 2004 exemptions/exceptions.

(1) For each financial period shown (2011 P9-P13), please provide the total monthly spend for the items that have been withheld.

(2) As they appear to have been omitted, please could you send me copies of the line items, relating to payments and refunds to/from Serco Ltd re London Cycle Hire Scheme for August 2009 to April 2011. Please could you send these in the same layout as the financial transparency spreadsheets, in CSV or Excel format.

(3) I would also like to see the underlying invoices and credit notes relating to (2), including any attached Service Failure Deduction Calculation Reports or Variable Cost Calculation Reports.

Yours faithfully,

Alex Skene

FOI, Transport for London

Dear Mr Skene

Thank you for your email received by Transport for London (TfL) on 4 May
2011, asking for information about TfL’s expenditure over £500 as well
as payment/refunds to and from Serco in regard to Barclays Cycle Hire.

 

Your request will be processed in accordance with TfL’s Freedom of
Information Act 2000 procedure and a response will be provided to you by 2
June 2011 in accordance with the Act.

In the meantime, if you would like to discuss this matter further, please
do not hesitate to contact me on the below details.

Yours sincerely

James Grant

FOI Case Officer

FOI Case Management Team

Corporate Governance Directorate

General Counsel

Transport for London

[1][TfL request email]

show quoted sections

FOI, Transport for London

Dear Alex Skene

Thank you for your email received by Transport for London (TfL) on 4 May
2011 where you asked for information about TfL's expenditure over £500
as well as payment/refunds to and from Serco in regard to Barclays Cycle
Hire.

Your request is being considered under the Freedom of Information Act
2000. 

Unfortunately we will not be able to resolve your request within the
statutory 20 working day deadline due to ongoing considerations relating
to the possible use of an exemption in order to redact some information
that is potentially commercially sensitive.

We will respond as soon as possible. Please accept my apologies for this
delay and any inconvenience it may cause you. In the meantime, if you have
any queries relating to your request, please do not hesitate to contact
me.

If you are not satisfied with this response, please read the attached
help-sheet entitled `Your Right to Appeal'

Yours sincerely

Lee Hill

FOI Case Officer

FOI Case Management Team

Corporate Governance Directorate

General Counsel

Transport for London

Tel:

[1][TfL request email]

Your Right to Appeal

Internal Review

If you are dissatisfied with the way TfL has handled your information
request, you can ask us to conduct an internal review of our decision.

The internal review will be conducted by someone other than the person who
made the original decision, in accordance with the complaints procedure
published on our website at [2]www.tfl.gov.uk/foi

Requests for internal review should be addressed to:

Head of Information Access and Compliance

Floor 5, Windsor House

42 - 50

Victoria Street

London

SW1H 0TL

E-mail: [3][TfL request email]

Complaints to the Information Commissioner

If, following the internal review, you remain dissatisfied with the way
TfL has handled your request, then you can take your complaint to:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

A complaint form is available on the Information Commissioner's Office
website at [4]www.ico.gov.uk

References

Visible links
1. mailto:[TfL request email]
2. http://www.tfl.gov.uk/foi
3. mailto:[TfL request email]
4. http://www.ico.gov.uk/

FOI, Transport for London

6 Attachments

Dear Mr Skene

Thank you for your email received by Transport for London (TfL) on 4 May
2011, asking for information relating to the publication of data on
TfL’s expenditure on items over £500, including payments to Serco for
Barclays Cycle Hire.

Your request has been considered under the requirements of the Freedom of
Information Act 2000 and I can confirm that TfL does hold the information
you require. Please find our answers below, headed by your questions.

(1) For each financial period shown (2011 P9-P13), please provide the
total monthly spend for the items that have been withheld.

Please see the table below. There was a higher number of redactions in
Period 9 because we were confirming whether certain items should be
disclosed. This was subsequently resolved; hence the much lower number of
redactions in subsequent periods.

+-------------------------------------+
|Period | Spend (£)|
|----------------+--------------------|
|Period 9 | 13,602,429.92|
|----------------+--------------------|
|Period 10 | 20,402.00|
|----------------+--------------------|
|Period 11 | 57,142.72|
|----------------+--------------------|
|Period 12 | 31,000.00|
|----------------+--------------------|
|Period 13 | 84,200.00|
+-------------------------------------+

(2) As they appear to have been omitted, please could you send me copies
of the line items, relating to payments and refunds to/from Serco Ltd re
London Cycle Hire Scheme for August 2009 to April 2011. Please could you
send these in the same layout as the financial transparency spreadsheets,
in CSV or Excel format.

These items are included in the published information on our website,
however for ease of reference we have listed them separately in the
attached spreadsheet.

A list of invoices paid prior to Period 9 2010/11 is also attached which
includes some items from Period 9 to 13 which were in the published
schedule but were separately categorised.

(3) I would also like to see the underlying invoices and credit notes
relating to (2), including any attached Service Failure Deduction
Calculation Reports or Variable Cost Calculation Reports.

Please see the attached PDF for copies of invoices and credit notes.
Please be aware that some payment detail in the invoices has been redacted
while service failure deduction reports and variable cost reports have
been withheld as this information is subject to a section 43 statutory
exemption to the right of access to information.

Section 43 has been applied as disclosure of this information is likely to
prejudice the commercial interests of TfL and/or Serco. Detailing key
financial information from the London Cycle Hire Scheme contract and
Serco’s performance (evidenced by the level of service failure
deductions and variable charge calculations) would allow third parties to
establish the financial and commercial impact or risk to TfL and Serco.

TfL wishes to protect its commercial interests and ability to participate
in future commercial activity. In order to do this, we are withholding key
commercial information which would show the financial position of both
parties. TfL also has a responsibility to protect information that
provides details of Serco’s sources of competitive advantage in winning
the contract, as well as details of Serco’s performance against its
obligations. The disclosure of this information would be to the detriment
of present and future business activities for both parties.

The use of a section 43 exemption is subject to an assessment of the
public interest in relation to the disclosure of the information
concerned. TfL recognises the need for openness and transparency within
Public Authorities and the current strong interest in the scheme. However,
in this instance this is outweighed by the damage that would be done to
TfL in obtaining best value for money in its current and future
negotiations, and the belief that disclosure would be prejudicial to
Serco’s interests by allowing competitors to deduce its performance
against the contract.

Please see the attached information sheet for details of your right to
appeal as well as information on copyright and what to do if you would
like to re-use any of the information we have disclosed.

Yours sincerely

James Grant

FOI Case Officer

FOI Case Management Team

Corporate Governance Directorate

General Counsel

Transport for London

[1][TfL request email]

show quoted sections

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