Invoices from Bristol 2015 Ltd to Bristol City Council

Chris Martin made this Freedom of Information request to Bristol City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Bristol City Council,

Please provide copies of all invoices received from Bristol 2015 Ltd to Bristol City Council. Please also provide copies of all remittance details for these invoices.

Please provide copies of all emails from Nicola Yates to Bristol 2015 Ltd (not limited to incude Andrew Garrard, Zoe Sears and any other board members) between November 2014 and January 2016

For the same period please provide copies of all emails between Nicola Yates and the Mayor of Bristol and from the Mayor of Bristol to Nicola Yates limited to any matters related to Bristol 2015 Ltd

Yours faithfully,

Chris Martin

Freedom of Information, Bristol City Council

Thank you for your request for information. Next time why not speed things
up and use our new web service to make your request? It's here at
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response within the 20 - 40 working day limit.

 

 

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No Reply @ Bristol, Bristol City Council

Dear Chris Martin 
This is a courtesy email to let you know your Public Information
Request has been received on : 08/02/2016. 
Your unique reference number is "CRN00040425 ". Please keep this
number safe, as you may be required to provide it in the future. 
If you need to add further information concerning your case or
require an update about your response date, please email
[email address
Regards,
Customer Relations Team

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"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 08/02/2016

Your request number is CRN00040425

We’ve looked at your request and you should receive a reply on or
before 07/03/2016 09:44

This will be 20 working days since your original request.

If you don’t hear from us by this time please contact
[Bristol City Council request email]
Contact details we have for you
Chris Martin
 [FOI #315220 email]

 

Thanks

Bristol City Council

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Jim Acland left an annotation ()

Worth noting this request: https://www.whatdotheyknow.com/request/b...

Particularly this: "These [payments] were made for the
settlement of invoices for the provision of services related to the
European Green Capital Programme"

So invoices obviously exist ...

Chris Martin left an annotation ()

Thanks J Acland.....very interesting.

Chris Martin left an annotation ()

Thanks J Acland.....very interesting.

"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

3 Attachments

You sent us a Freedom of Information request on 08/02/2016

Your request number is CRN00040425

Our reply to your request is:  

Dear Mr Martin,
 
Please find the below response to your request.
 
Please provide copies of all invoices received from Bristol 2015
     Ltd to Bristol City Council. Please also provide copies of all
     remittance details for these invoices.
 
Supporting invoices are attached as requested.
 
 
Please provide copies of all emails from Nicola Yates to Bristol
     2015 Ltd (not limited to incude Andrew Garrard, Zoe Sears and
any
     other board members) between November 2014 and January 2016
 
 
Nicola Yates was Chief Executive of Bristol 2015 Ltd. during the
period that this request identifies. She had a separate Bristol 2015
Ltd email account and was not involved in contract managing Bristol
2015 Ltd. due to the conflict that would have created. As such, her
emails in this capacity are not subject to FOIA.
 
 
For the same period please provide copies of all emails between
     Nicola Yates and the Mayor of Bristol and from the Mayor of
Bristol
     to Nicola Yates limited to any matters related to Bristol 2015
Ltd
 
The following searches have been undertaken in relation to this
request using search terms “Bristol 2015” and “Green Capital”:
 

* [1][email address] for emails to and from
[2][email address]
* [3][email address] for emails to and from
[4][email address]
* [5][email address] for emails to and from
[6][email address]
* [7][email address] for emails to and from
[8][email address]
* [9][email address] for emails to and from
[10][email address]
* [11][email address] for emails to and from
[12][email address]  

 
Of these searches two emails were found to have been sent from
[13][email address] to [14][email address] (See
attached).
 
There are no other emails on record which relate to this request.
 
 
 

This response should answer your request in full.

If you’re not satisfied with our response, or if you want to appeal
against any exemptions:

Email: [15][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office
website
 (link to [16]http://ico.org.uk/concerns)

Copyright

You do not own the copyright to any of the information we give you.
Copyright may be owned by the council or by a third party.

You are not allowed to:

·         make a copy of the information

·         use the information commercially

If you want to copy or use the information in any way you should ask
us for permission in writing first. We can’t give permission if it is
from a third party.

 

Thanks

Bristol City Council

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10. mailto:[email address]
11. mailto:[email address]
12. mailto:[email address]
13. mailto:[email address]
14. mailto:[email address]
15. mailto:[Bristol City Council request email]
16. http://ico.org.uk/concerns

Dear Bristol City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bristol City Council's handling of my FOI request 'Invoices from Bristol 2015 Ltd to Bristol City Council'.

The response falls short and does not provide the detail requested. There are no details attached to the invoices that identify what the amounts are for. Indeed in one the of the invoices it does states "The invoices are attached along with the schedule

verifying the costs incurred by Bristol 2015. " But there is NO schedule, no details for what the money requested is for. Furthermore there is reference to correspondence from HMRC that is also not included.

I simply cannot accept that in the course of a year-long programme of events that only 6 emails exist between Nicola Yates, board members of Bristol 2015 Ltd and the Mayor. It stretches credulity to believe these are the only emails.

I shall initiate a complaint with the ICO for such a parlous and slap dash response and await a fully furnished response via internal review.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/i...

Yours faithfully,

Chris Martin

"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information Internal Review request on
09/03/2016

Your request number is CRN00040425 - please use this reference in all
correspondence.

We’ve looked at your request and you should receive a reply on or
before 08/04/2016 08:56

This will be 20 working days since your original request.

If you don’t hear from us by this time please contact
[Bristol City Council request email]
Contact details we have for you
Chris Martin
 [FOI #315220 email]

 

Thanks

Bristol City Council

ref:_00Db0efSC._500b0ZjrDt:ref

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Dear "No Reply @ Bristol" <[email address]>,

Further to the Audit Committee which met in early March, it was revealed by the finance officer in attendance that the procedure for payment of invoices to Bristol 2015 Ltd was as follows:

Invoices were raised and sent with relevant proof of expenditure attached, purchase orders, receipts. Upon validation BCC remitted sums according to value of the invoice and corresponding proof.

BCC therefore has the proof as evidenced by purchase order/receipt and this is the information that is being asked for as it corresponds to payments made by BCC. As the monies were sent from BCC ( a public body subject to FOI) there should be no reason why these were not sent in the original response to the FOI request submitted.

I therefore request a swift response as this information was NOT included in your response in a timely manner before submitting a complaint to the ICO.

Many thanks

Yours sincerely,

Chris Martin

Dear "No Reply @ Bristol" <[email address]>,

The internal review on the original request and follow up correspondence is now overdue. Please forward a response as a matter of urgency.

Yours sincerely,

Chris Martin

Freedom of Information, Bristol City Council

Dear Mr Martin,

 

I refer you to your request for internal review regarding the disclosure
of invoices held by the council relating to Bristol 2015.

 

I apologise for the delay in responding, but am now able to confirm that
upon internal review the council has not upheld its original decision. 
Accordingly the invoices will be published on our external website and
should be available to view later today at
[1]https://www.bristol.gov.uk/bristol-green...

 

We have made some redactions to the invoices in accordance with S40(2) of
the Freedom of Information Act 2000 which states:

 

“Any information to which a request for information relates is also exempt
information if –

 

(a)   it constitutes personal data which do not fall within subsection
(1), and

(b)   either the first or the second condition below is satisfied

 

Section 40(3) of the FOIA confirms that:

 

"The first condition is

(a)   in a case where the information falls within any of paragraphs (a)
to (d) of the definition of “data” in section 1(1) of the Data protection
Act 1998, that the disclosure of the information to a member of the public
otherwise than under this Act would contravene

(i)                  any of the data protection principles, or

(ii)                section 10 of that Act (right to prevent processing
likely to cause damage or distress)

 

This exemption is being applied to protect the personal data of
individuals as follows:

 

·         The names and contact details of invoicing personal

·         Former members of staff of Bristol 2015

·         Sole traders where it is not clear whether they are operating
under a business name

·         Personal signatures

 

We have taken the view that disclosure of such information would lead to
identification of individuals and in so doing would be in breach of the
Data Protection Act 1998.  However, the name of some individuals have been
left where they are either considered senior enough, or are already public
figures e.g. by virtue of holding public office and would not therefore
hold the same expectation of privacy.

 

If you are not satisfied with this response you have the right to complain
to the Information Commissioner, details of your right to complain can be
found at [2]http://www.ico.gov.uk/complaints.aspx

 

Regards

FOI Team

 

 

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Email), you may not copy or deliver this Email to anyone and you should
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interception/corruption.  Any opinions, recommendations and other
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the sender and are neither given nor endorsed by Bristol City Council.

 

 

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"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

1 Attachment

You sent us a Freedom of Information request on 19/09/2016

Your request number is CRN00040425

Our reply to your request is:  

Dear Mr Martin

Thank you for your email of the 5^th of September. 

 

This was regarding invoices of suppliers of Bristol 2015 Ltd which
were held by the city council.  You questioned whether we had
provided you with all the invoices we held.  In cross checking the
published data we did find 8 invoices in our records which we cannot
find in the published version.  We will now redact and append those
invoices to the web pages.  The details of those invoices are
included in the attached spreadsheet.

 

In addition we found that one set of 3^rd Party invoices provided to
BCC by Bristol 2015 Ltd are not held by BCC, and therefore were not
included in the original publication.  In order to complete the
picture a schedule of those is included in the attached spreadsheet
and we will append this to the web pages too. 

 

You say that £7m was paid to Bristol 2015 Ltd.  In the report to the
Audit Committee 11^th March 2016 a payment schedule is set out in
table 4, which shows that some £4.782m was paid to Bristol 2015 Ltd
by Bristol City Council.   It details how the other public funds were
spent directly by the city council.

 

The system of Bristol 2015 Ltd providing invoices to Bristol City
Council was commenced in October 2014, and some £1.4m was paid before
that date – see schedule in the report above.  The combination of the
advance payments, the published 3^rd party invoices and the
additional information contained in this email accounts for the
amount paid by BCC to Bristol 2015 Ltd.

 

This response should answer your request in full.

If you’re not satisfied with our response, or if you want to appeal
against any exemptions:

Email: [1][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office
website
 (link to [2]http://ico.org.uk/concerns)

Copyright

You do not own the copyright to any of the information we give you.
Copyright may be owned by the council or by a third party.

You are not allowed to:

·         make a copy of the information

·         use the information commercially

If you want to copy or use the information in any way you should ask
us for permission in writing first. We can’t give permission if it is
from a third party.

 

Thanks

Bristol City Council

References

Visible links
1. mailto:[Bristol City Council request email]
2. http://ico.org.uk/concerns

Freedom of Information, Bristol City Council

1 Attachment

Dear Mr Martin

Thank you for your email of the 5^th of September. 

 

This was regarding invoices of suppliers of Bristol 2015 Ltd which were
held by the city council.  You questioned whether we had provided you with
all the invoices we held.  In cross checking the published data we did
find 8 invoices in our records which we cannot find in the published
version.  We will now redact and append those invoices to the web pages. 
The details of those invoices are included in the attached spreadsheet.

 

In addition we found that one set of 3^rd Party invoices provided to BCC
by Bristol 2015 Ltd are not held by BCC, and therefore were not included
in the original publication.  In order to complete the picture a schedule
of those is included in the attached spreadsheet and we will append this
to the web pages too. 

 

You say that £7m was paid to Bristol 2015 Ltd.  In the report to the Audit
Committee 11^th March 2016 a payment schedule is set out in table 4, which
shows that some £4.782m was paid to Bristol 2015 Ltd by Bristol City
Council.   It details how the other public funds were spent directly by
the city council.

 

The system of Bristol 2015 Ltd providing invoices to Bristol City Council
was commenced in October 2014, and some £1.4m was paid before that date –
see schedule in the report above.  The combination of the advance
payments, the published 3^rd party invoices and the additional information
contained in this email accounts for the amount paid by BCC to Bristol
2015 Ltd.

 

This
response should answer your request in full.

If you’re not satisfied with our
response, or if you want to appeal against any exemptions:

Email: [1][Bristol City Council request email]

Write to: Customer
Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our
response:

You can complain to the Information Commissioner. 

Find out how to do this on the Information Commissioner Office website

 (link to [2]http://ico.org.uk/concerns)

Copyright

You do not
own the copyright to any of the information we give you. Copyright may be
owned
by the council or by a third party.

You are not
allowed to:

·        
make a copy of the information

·        
use the information commercially

If you want
to copy or use the information in any way you should ask us for permission
in
writing first. We can’t give permission if it is from a third party.

 

Thanks

Bristol City Council

 

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References

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2. http://ico.org.uk/concerns

Dear Bristol City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bristol City Council's handling of my FOI request 'Invoices from Bristol 2015 Ltd to Bristol City Council'.

You have eventually responded to the question that I put to the CEO of Bristol City Council but without answering the question.

You have stated that you have released all the invoices that relate to Bristol 2015 Ltd and Bristol City Council.

In the first instance it would be have been helpful if the invoices had correlated to the payments made by BCC to Bristol 2015 Ltd - we were informed at the March Audit committee that monies were not released without a breakdown of invoices adding up to the amount remitted. Therefore it follows that a spreadsheet exists for payments to 2015 Ltd as per the payments below:

Payment 1 0.100 17/04/2014
Payment 2 1.100 19/05/2014
Payment 3 0.227 29/09/2014
Payment 4 0.281 29/10/2014
Payment 5 0.297 28/11/2014
Payment 6 0.295 06/02/2015
Payment 7 0.379 19/03/2015
Payment 8 0.181 12/05/2015
Payment 9 0.320 04/06/2015
Payment 10 0.269 08/07/2015
Payment 11 0.134 31/07/2015
Payment 12 0.131 26/08/2015
Payment 13 0.198 22/09/2015
Payment 14 0.200 06/10/2015
Payment 15 0.197 21/10/2015
Payment 16 0.111 13/11/2015
Payment 17 0.362 13/11/2015

These payments add up to £4.782 million. The invoices published and the additional invoices sent today only add up to circa £2.917million. There is a difference therefore of £1.865 million. Where are the invoices for this amount?

Or can you provide the spreadsheet detailing the invoice amounts that total £4.782million.

Thank you.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/i...

Yours faithfully,

Chris Martin

Freedom of Information, Bristol City Council

1 Attachment

Dear Mr Martin

 

Re Internal review to CRN00040425

 

Firstly apologies for not being able to deal with this while you were on
the telephone, looking at the case record an internal review request was
raised and a response was emailed to your WDTK mail account on 14 October
2016.

 

The response is

 

Dear Mr Martin

Thank you for your email of the 5th of September. 

 

This was regarding invoices of suppliers of Bristol 2015 Ltd which were
held by the city council.  You questioned whether we had provided you with
all the invoices we held.  In cross checking the published data we did
find 8 invoices in our records which we cannot find in the published
version.  We will now redact and append those invoices to the web pages. 
The details of those invoices are included in the attached spreadsheet.

 

In addition we found that one set of 3rd Party invoices provided to BCC by
Bristol 2015 Ltd are not held by BCC, and therefore were not included in
the original publication.  In order to complete the picture a schedule of
those is included in the attached spreadsheet and we will append this to
the web pages too. 

 

You say that £7m was paid to Bristol 2015 Ltd.  In the report to the Audit
Committee 11th March 2016 a payment schedule is set out in table 4, which
shows that some £4.782m was paid to Bristol 2015 Ltd by Bristol City
Council.   It details how the other public funds were spent directly by
the city council.

 

The system of Bristol 2015 Ltd providing invoices to Bristol City Council
was commenced in October 2014, and some £1.4m was paid before that date –
see schedule in the report above.  The combination of the advance
payments, the published 3rd party invoices and the additional information
contained in this email accounts for the amount paid by BCC to Bristol
2015 Ltd.

 

This
response should answer your request in full.

 

Rob

Customer Relations Officer

Customer Relations team

Customer Service Operations

Business Change

 

 

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