2012 242 Published Response.pdf

Uned Rhyddid Gwybodaeth/ Freedom of Information Unit

Response Date:10/05/2012

2012/242-Investigations-Police Investigation Report

In response to your recent request for information regarding;

On the XXX a North Wales Police investigation was carried out into XXX who were
driving a XXX who had been threatening myself and a member of my family.

Can you forward a copy of this investigation report.
The Freedom of Information Act (FOIA) requires that responses cannot disclose any
information which will breach the Data Protection Act 1998. The information that you have
requested is judged to be personal data part of which the applicant is the data subject
(section 40(1)) and part relating to a third party (section 40(2)).
Section 40 is a class based exemption, therefore it is not necessary to evidence harm caused by
disclosure.

All requests made under FOIA are applicant blind. A request must be treated as such and a public
authority will always view any disclosure as into the public domain. Thus North Wales Police must
be satisfied that any release of information will be potentially available to the general public. It is
therefore on this basis that the following is relevant.

The first element of this exemption is engaged if the information requested constitutes personal
data and is made by the data subject. The information will be covered by section 40(1) and the
request will be dealt with under section 7 of the Data Protection Act, rights of access.

The second element of this exemption is engaged if the personal data is about someone other than
the applicant. Where someone makes an application for information other than the data subject,
disclosure of that information will often constitute a breach of the Data Protection Act covered by
section 40(2).

Personal data is regulated under the principles of the Data Protection Act and when information
contains personal data about a third party it can only be refused if disclosure would breach any of
the data protection principles.

As previously highlighted, any disclosure under the FOIA is a public disclosure and release of the
identity of an individual would breach principles 1 & 2 of the Data protection Act 1998.

These principles require personal data to be: 1) processed (defined to include ‘obtain’) fairly and
lawfully and 2) obtained only for specified and lawful purposes and not processed incompatibly with
the specified purposes.

‘Data subjects’ are provided with certain legal enforceable rights under the Data Protection Act
1988. The fact that the information is held for lawful policing purposes, disclosing it onwards would
breach the principles, and would be incompatible with the data subject’s right that their data is
held securely. By disclosing this information, the force could be subject to enforcement proceedings
under the act if it breaches any of those principles.

In accordance with section 40(5) of the Freedom of Information Act 2000, I can neither confirm nor
deny that this information is held by North Wales Police. This refusal should not be taken to mean
that the information you have requested exists or does not exist.

Therefore, in accordance with the Freedom of Information Act 2000, this letter acts as a
Refusal Notice under section 17 (1) of the legislation.

You are able to exercise your right under Section 7 of the Data Protection Act 1998
(subject access) which states that a 'data subject' (the person about whom the personal
data refers) is entitled, upon written request, to be informed whether or not personal data
is held or processed about them.

Please be aware that under the subject access process, North Wales Police will pay due
regard to the exemptions from this general right of access and may decline to provide such
information where one or more of the following circumstances apply:
1.  The release of the information could lead to the identification of another individual to
whom North Wales Police have a duty of confidence. Explanatory note: This will often
be where the recorded information involves more than one individual, e.g. a crime
report identifies both a victim and suspect/offender. The offender will not normally
be given personal details of victims and vice versa.
2.  Information being processed for the prevention or detection of crime or the
apprehension or prosecution of offenders. Explanatory note: We will not release
intelligence about an individual under these provisions if doing so could undermine
North Wales Police’s fight against crime.
3.  Paper/manual records being processed, these could include investigation files.
Explanatory note: Whilst the searching of electronic records can normally be
completed using automatic search tools, searching for hand written records cannot
and North Wales Police will often need to be advised where such information is held
before they can accept such a request. Even where such paper records can be
located if the cost of reviewing and releasing the information would be likely to
exceed £450 then it is outside the right of access afforded by the Data Protection Act
1998.
Subsequently, the subject access process may not provide you with the information you
are seeking to assist with the issue described in your letter.

However, if you believe this process is suitable for yours needs, please find enclosed form
SA1 (which should be completed and returned to the Head of Information Standards and
Compliance, North Wales Police, together with copies of two official documents which
between them clearly show name, date of birth and current address and appropriate fee.

THIS INFORMATION HAS BEEN PROVIDED IN RESPONSE TO A REQUEST UNDER THE
FREEDOM OF INFORMATION ACT 2000, AND IS CORRECT AS AT   09/05/2012

Form SA1: Application for access to your personal
data held on North Wales Police information systems
Section 7(1)(a) & 7(1)(b)(i) & 7(1)(c)(i) of the Data Protection Act 1998 (Subject Access)
Your Subject Access Rights
supplying copies of at least two official documents
Subject to certain exemptions, you have a right to be
which between them provide sufficient information to
told whether North Wales Police holds any information
prove your name, date of birth, current address and
about you (your ‘personal data’) and a right to be
signature.
Please do not send original documents.
provided with a copy of that personal data within a 40
day period.
Fee
Your Subject Access application will cost £10. Cheques
If you wish to exercise those rights please complete this
etc. should be made payable to ‘North Wales Police
form carefully and follow the instructions regarding the
Authority’. Postal Orders must be UK Postal Orders.
£10 fee, proof of identity, and ways to return the form to
Please do not send cash through the post.
North Wales Police.
Returning this form
The Data Protection Act means that in certain
The completed form, with appropriate fee, proof of
circumstances North Wales Police may decide not to
identity, date of birth and address documents should be
provide you with some personal data. For example, we
returned to North Wales Police using any of the
will not provide personal data if we feel releasing it to
following methods:
you would be likely to prejudice policing purposes, and
By hand to any police station in the North Wales Police
we may not provide you with information that identifies
force area; or
other individuals.
By post to: Information Standards and Compliance,
North Wales Police, Glan y Don, Colwyn Bay, LL29 8AW.
Proof of identity
North Wales Police needs to be satisfied that you are
who you say you are. Consequently Section 3 asks you
to provide evidence of your identity and address by
Section 1. About Yourself (please use block capitals and black ink)
Surname/Family Name......................................................... Title ((Mr, Mrs, Miss, Ms, Dr, Rev etc.) ........................
First/Fore Name(s)........................................................................................................................................................
Former/Maiden Name(s) ...................................................... Height ..........................................................................
Sex/Gender (Male/Female) .................................................. Date of Birth ...............................................................
Place of Birth (Town & County/Country) .....................................................................................................................
Home Address (include Postcode) ..............................................................................................................................
This is the address to which all ..............................................................................................................................
replies will be sent, unless you
specify otherwise below.
..........................................................................Postcode.....................................
Daytime Telephone Number(s)*
Work ................................................... Home.......................................................
Mobile ................................................
Email Address(es)*
Work......................................................................................................................
Home ....................................................................................................................
* Not mandatory, but these will assist us if we need to get back in touch with you to discuss your application
Alternative Delivery Address .......................................................................................................................................
Only complete this if you wish us ............................................................................................................................
to send our reply to an address
different to your current address ........................................................................Postcode.....................................
The information supplied in connection with this application will be used for the purpose of
administering this request and to ensure the accuracy of Police systems.
55542

Previous Addresses
If you have lived at your current address for less than ten years please give your previous addresses for that
period in the box below. Continue on a separate sheet if you need to.
Section 2. Personal Data Sought
PNC - tick here if you wish to access details of Arrests, Prosecutions, Convictions, Cautions,
Reprimands & Warnings. This may include details including Arrests, Prosecutions, Convictions, Cautions,
Reprimands & Warnings, Firearms, Shotguns and Explosive Certificate Holders and other details. Not all
arrests, prosecutions, convictions, cautions, reprimands and warnings are held on the PNC.
Tick here if you wish to access personal data other than the above. To help us find any information that
may be held about you, please supply details in the box below (and continue on a separate sheet if you
need to). To assist us you are advised to include, where relevant: a description of the information you are looking
for; a crime reference or incident number; a description of the circumstances in which you had contact with the
Police – for example were you a person reporting an offence or incident, a witness, a victim, a correspondent, an
offender etc?; dates and times; and any other information you have that can assist us in finding the information you
seek. If you are requesting photographs or CCTV footage please supply a photograph of your face (e.g. passport
photo) to assist identification. Please note a failure to provide such details may result in your application being
rejected and returned to you.
Section 3. Proof of Identity Documents
To help establish your identity your application must be accompanied by copies of at least two different official
documents which between them provide sufficient information to prove your name, date of birth, current
address & signature. For example, a combination of driving licence, medical card, birth/adoption certificate,
passport, and any other official documents which show those details. Please do not send original documents.
Disclaimer: North Wales Police will not be held liable for any original documents lost in the post.
Section 4. Declaration (to be signed by the applicant)
The information, which I have supplied in this application, is correct, and I am the person to whom it relates.
Signature ......................................................................................................
Date....................................................
Warning – A person who impersonates another or attempts to impersonate another may be guilty of an offence
Should any advice or guidance be required in completing this application, please contact:
Information Standards and Compliance, North Wales Police, Glan y Don, Colwyn Bay LL29 8AW.
Tel: 01492 805125. e-mail xxxxxxxxxxxxxx@xxxxxxxx.xxx.xxxxxx.xx
To be completed by officer receiving
Check that the form has been completed and is legible and you are satisfied with the applicants’ identity. Then complete the
form below accordingly.
Application checked and legible............................YES/NO
Date completed application received...................................
Identification documents checked.........................YES/NO
Completed by: Name ..........................................................
Details of identity documents ............................................
Rank .........................................Number .............................
.............................................................................................
Station ..................................................................................
Fee paid £............................................................................
Method of payment .............................................................
Receipt number ...................................................................
Signature .............................................................................
The information supplied in connection with this application will be used for the purpose of
administering this request and to ensure the accuracy of Police systems.

Ffurflen SA1: cais am fynediad i’ch data personol a
gedwir ar sustemau gwybodaeth Heddlu Gogledd Cymru
Adran 7(1)(a) a 7(1)(b)(i) a 7(1)(c)(i) Deddf Gwarchod Data 1998 (Hawl i weld Gwybodaeth)
Eich Hawl i weld Gwybodaeth
o’ch hunaniaeth a’ch cyfeiriad ar ffurf copïau o o leiaf
Ar wahân i ambell eithriad, mae gennych hawl i gael
dwy ddogfen swyddogol sydd rhyngddynt yn rhoi digon
gwybod os yw Heddlu Gogledd Cymru yn cadw unrhyw
o wybodaeth i brofi eich enw, dyddiad geni, cyfeiriad
wybodaeth amdanoch (eich ‘data personol’), a hawl i
presennol a’ch llofnod. Gofynnir i chi beidio ag anfon
gael copi o’r data personol hwnnw o fewn 40 diwrnod.
dogfennau gwreiddiol.
Os ydych yn dymuno arfer yr hawliau hynny, cwblhewch
Tâl
y ffurflen hon yn ofalus a dilynwch y cyfarwyddiadau
Bydd eich cais am Hawl i weld Gwybodaeth yn costio
sy’n ymwneud â’r tâl o £10, prawf o’ch hunaniaeth, a
£10. Dylid gwneud sieciau ayyb yn daladwy i ‘Awdurdod
ffyrdd o ddychwelyd y ffurflen i Heddlu Gogledd Cymru.
Heddlu Gogledd Cymru’. Mae’n rhaid i Archebion Post
fod yn Archebion Post y DU. Gofynnir i chi beidio ag
Yn unol â’r Ddeddf Gwarchod Data efallai y bydd
anfon arian parod drwy’r post.
Heddlu Gogledd Cymru, dan rai amgylchiadau, yn
penderfynu peidio â rhoi rhai darnau o wybodaeth
Dychwelyd y ffurflen hon
bersonol i chi.
Er enghraifft, ni fyddwn yn rhyddhau
Dylid dychwelyd y ffurflen wedi’i llenwi, gyda’r tâl
data personol pe bawn yn teimlo y byddai ei ryddhau yn
priodol a’r dogfennau sy’n profi pwy ydych chi, eich
debygol o wneud niwed i bwrpasau plismona, ac efallai
dyddiad geni a’ch cyfeiriad i Heddlu Gogledd Cymru
na fyddwn yn rhoi gwybodaeth i chi sy'n sôn am
drwy un o’r dulliau canlynol:
unigolion eraill.
Drwy law i unrhyw orsaf heddlu yn ardal Heddlu
Gogledd Cymru, neu
Prawf o’ch hunaniaeth
Drwy’r post i: Safonau Gwybodaeth a Chydymffurfiad,
Mae’n rhaid i Heddlu Gogledd Cymru fod yn fodlon mai
Heddlu Gogledd Cymru, Glan y Don, Bae Colwyn,
chi ydi pwy yr ydych yn dweud ydych chi. O ganlyniad
LL29 8AW.
i hyn, mae Adran 3 yn gofyn i chi gyflwyno tystiolaeth
Adran 1. Amdanoch Chi (Defnyddiwch lythrennau bras ac inc du)
Cyfenw/Enw Teuluol ............................................................. Teitl (Mr, Mrs, Miss, Ms, Dr, Parch ayyb.) ....................
Enw(au) Cyntaf ............................................................................................................................................................
Enw(au) Blaenorol/Cyn Priodi ............................................. Taldra ...........................................................................
Rhyw (Gwrywaidd/Benywaidd) ............................................ Dyddiad Geni ...............................................................
Lleoliad Geni (Tref a Sir/Gwlad)....................................................................................................................................
Cyfeiriad Cartref (gan gynnwys Cod Post)...................................................................................................................
Dyma’r cyfeiriad i le anfonir yr
..............................................................................................................................
holl ymatebion oni bai eich bod
yn nodi yn wahanol isod.
..........................................................................Cod Post.....................................
Rhif(au) Ffôn yn Ystod y Dydd*
Gwaith ................................................ Cartref .....................................................
Symudol .............................................
Cyfeiriad(au) Ebost*
Gwaith...................................................................................................................
Cartref ...................................................................................................................
* Dim yn orfodol, ond byddai’r rhain yn ein cynorthwyo pe bawn angen cysylltu â chi i drafod eich cais.
Cyfeiriad Gohebiaeth Arall ..........................................................................................................................................
Ni ddylech gwblhau’r adran hon ............................................................................................................................
oni bai eich bod chi eisiau i ni
anfon ein hymateb i gyfeiriad sy’n ........................................................................Cod Post.....................................
wahanol i’ch cyfeiriad presennol
Bydd y wybodaeth a roddir mewn cysylltiad â’r cais hwn yn cael ei defnyddio
ar gyfer gweinyddu’r cais ac i sicrhau bod sustemau’r Heddlu’n gywir.
55542

Cyfeiriadau Blaenorol
Os ydych wedi bod yn byw yn eich cyfeiriad presennol am lai na deng mlynedd, nodwch eich cyfeiriadau blaenorol yn
ystod y cyfnod hwnnw yn y blwch isod. Parhewch ar ddalen ar wahân os oes angen.
Adran 2. Data Personol y Gofynnwyd Amdano
PNC - ticiwch yma os ydych yn dymuno cael mynediad i fanylion am Arestiadau, Erlyniadau, Euogfarnau, Rhybuddiadau,
Ceryddon a Rhybuddion. Gall hyn gynnwys manylion ynghylch Arestiadau, Erlyniadau, Euogfarnau, Rhybuddiadau,
Ceryddon a Rhybuddion, Dalwyr Tystysgrifau Drylliau Tanio, Gynnau Haels a Ffrwydron ynghyd â manylion eraill. Nid yw
manylion pob arestiad, erlyniad, euogfarn, rhybuddiad, cerydd a rhybudd yn cael eu cadw ar y PNC.
Ticiwch yma os ydych yn dymuno cael mynediad i ddata personol sy’n wahanol i’r uchod. I’n helpu ni
ddod o hyd i unrhyw wybodaeth a gedwir amdanoch, rhowch fanylion yn y bocs isod (a pharhewch ar
ddalen ar wahân os oes angen). I’n cynorthwyo fe’ch cynghorir i gynnwys, lle’n berthnasol: disgrifiad o’r hyn yr
ydych eisiau ei wybod, cyfeirif trosedd neu ddigwyddiad; disgrifiad o’r amgylchiadau pan ddaethoch i gysylltiad â’r
Heddlu - er enghraifft, ai chi oedd y person a wnaeth riportio trosedd neu ddigwyddiad, oeddech chi’n dyst,
dioddefwr, gohebydd, troseddwr ayyb?; dyddiadau ac amseroedd; ac unrhyw wybodaeth arall sydd gennych all ein
cynorthwyo ni i ddod o hyd i’r wybodaeth yr ydych ei eisiau. Os ydych yn gofyn am ffotograffau neu dystiolaeth TCC
gadewch i ni gael llun o’ch wyneb (e.e. llun pasport) i’n helpu ni i’ch adnabod. Nodwch os gwelwch yn dda y gall
methu darparu manylion o’r fath arwain at i’ch cais gael ei wrthod a’i ddychwelyd atoch chi.
Adran 3. Prawf o Ddogfennau Adnabod
Er mwyn helpu i brofi pwy ydych chi mae’n rhaid i chi anfon copïau o o leiaf dwy ddogfen swyddogol wahanol gyda’ch
cais, sydd rhyngddynt yn rhoi digon o wybodaeth i brofi eich enw, dyddiad geni, cyfeiriad presennol a’ch llofnod.
Er enghraifft, cyfuniad o drwydded yrru, cerdyn meddygol, tystysgrif geni/mabwysiadu, pasport ac unrhyw ddogfennau
swyddogol eraill sy’n dangos y manylion hyn. Gofynnir i chi beidio ag anfon dogfennau gwreiddiol. Ymwadiad: Ni
fydd Heddlu Gogledd Cymru yn gyfrifol am unrhyw ddogfennau swyddogol sy’n mynd ar goll yn y post.
Adran 4. Datganiad (i'w arwyddo gan yr ymgeisydd)
Mae’r wybodaeth yr wyf wedi’i rhoi yn y cais hwn yn gywir, ac mae’r wybodaeth yn berthnasol i mi.
Llofnod .........................................................................................................
Dyddiad .............................................
Rhybudd – Gall person sy’n cogio bod yn rhywun arall neu sy’n ceisio cogio bod yn rhywun arall fod yn euog o drosedd.
Os ydych angen unrhyw gyngor neu arweiniad ynghylch cwblhau’r cais hwn, cysylltwch â: Safonau
Gwybodaeth a Chydymffurfiad, Heddlu Gogledd Cymru, Glan y Don, Bae Colwyn LL29 8AW.
Ffôn: 01492 805125. E-bost xxxxxxxxxxxxxx@xxxxxxxx.xxx.xxxxxx.xx
I’w llenwi gan y swyddog sydd wedi derbyn y cais
Gwiriwch fod y ffurflen wedi cael ei llenwi, ei bod yn ddarllenadwy a’ch bod yn fodlon gyda hunaniaeth yr ymgeisydd. Yna
cwblhewch y ffurflen isod yn unol â hynny.
Cais wedi’i wirio ac yn ddarllenadwy ............YDI/NAG YDI
Dyddiad derbyniwyd y cais ..................................................
Dogfennau adnabod wedi cael eu gwirio ......YDI/NAG YDI
Cwblhawyd gan: Enw..........................................................
Manylion y dogfennau adnabod..........................................
Rheng ............................................. Rhif .............................
.............................................................................................
Gorsaf ...................................................................................
Tâl £....................................................................................
Dull talu ................................................................................
Rhif y dderbynneb ...............................................................
Llofnod .................................................................................
Bydd y wybodaeth a roddir mewn cysylltiad â’r cais hwn yn cael ei defnyddio
ar gyfer gweinyddu’r cais ac i sicrhau bod sustemau’r Heddlu’n gywir.