Dear Companies House,
Dear Sir/Madam,

I am writing to make a request for all the information to which I am entitled under Freedom of Information Act 2000. My requests are outlined below as specifically as possible to help you retrieve the information required. However, if any of the below is unclear, I would appreciate if you could contact me as I understand that under the act, you are required to assist requesters.

Please could you provide the following information:

1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7) Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet’s procurement within the organisation?
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)

If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.

Yours faithfully,

Miller Yuraszek

Information Rights, Companies House

Dear Miller Yuraszek1
Thank for your email below.

We are currently looking into the information you require and a response will be sent as soon as possible.

Kind regards

Information Rights

show quoted sections

Information Rights, Companies House

Dear Miller Yuraszek

 

I refer to your request for information in your email of 25 October 2019.

 

The responses to your questions are in bold below.

 

1) How many employees are working for your organisation, including
full-time, part-time, and contracted staff?

717 full time staff, 282 part time staff, 13 contractors. These figures
were collated on 29 October 2019 and include those staff on
secondment/career break/maternity.

2) What is your annual intranet budget?

Companies House does not hold an exact figure. Our approximate budget is
6k

 

3) What is your current intranet solution? (e.g. Invotra, Sharepoint,
Kahootz, Umbraco)

Sharepoint

 

4) How long have you been using this solution, and when does your contract
expire?

4 years and our current Microsoft EA expires Q2 2021

 

5) Do you work with an external partner to supply your intranet? If not,
do you develop your intranet internally?

We purchase a number of hours per annum with a 3rd party for development
requests as per question 2

 

6) Which team/individual is responsible for managing your intranet
internally?

Our Internal Communications team manage the site in terms of what articles
etc are published and our Business IT Services team is responsible for
managing the technical development and support for the site

 

7) Which other organisations have access to your intranet?

Our intranet is internal to Companies House

 

8) Do you share IT services with other organisations?

Companies House has a Service Level Agreement (SLA) with the Office of the
Regulator of Community Interest Companies (CICs), which is based in
Companies House.  This includes certain IT infrastructure and systems
developed and provided by Companies House for the registration and
regulation of CICs.  CICs are subject to both Company Law as well as CIC
legislation.

 

9) Are you using the Office 365 suite? If so, which applications from the
suite are in use?

Companies House has been using Office 365 for 5 years and allow access to
all the applications in the suite

 

10) Who is responsible for your intranet’s procurement within the
organisation?

Companies House Procurement Team

 

11) Do you use Microsoft’s Active Directory to manage your people data? If
so, is your Active Directory (AD) managed on-premise or in the cloud?

Companies House uses Active Directory to manage access to our data and
have an on premise forest which connects to Azure Active Directory in the
cloud

 

12) Do you use any other Software as a Service (SaaS) applications? (e.g.
Atlassian/Jira, Slack, Trello, Xero)

We use a number, including Slack, Confluence, iTrent, Servicenow and Jira.

 

If you are dissatisfied with the result of your request for information
you may request an internal review within two calendar months of the date
of this email. The case will be reviewed by a senior member of staff who
has had no previous involvement in this case.

 

Please remember to quote the reference number above in any future
communications.

 

If you are then not content with the outcome of the internal review, you
have the right to apply directly to the Information Commissioner for a
decision.  Further information can be found at [1]www.ico.org.uk

 

Yours sincerely

 

Information Rights Team

 

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