Intranet queries

The request was successful.

Dear City of London Corporation,

Under the freedom of information act 2000, I’m writing to obtain the following information:

1) How many employees are working in the council ?
2) What is your annual IT budget ?
3) What is your annual Intranet budget ?
4) What is your current Intranet solution and how long has it been in use ?
5) Do you use Open Source applications, such as Drupal or Wordpress?
6) Who is responsible for managing your Intranet ?
7) Who is responsible for the procurement of your Intranet ?
8) Who is responsible for managing your IT Team ?
9) Do you use any other SaaS (Software as a service) applications ?
10) Who are your main software vendors ?
11) Do you use Azure / Amazon Web Services or Office365 ?
12) Do you have a digital workplace strategy?

Yours faithfully,

Joanna Tsonou

COL-EB-InformationOfficer, City of London Corporation

Dear Ms Tsonou,
 
Thank you for your email, below, of 11 July 2018, to the City of London
(CoL).
 
Please note that section 8 of the Freedom of Information Act (FOIA) states
as follows:
 
"8.—(1) In this Act any reference to a 'request for information' is a
Request for reference to such a request which— … (b) states the name of
the applicant …"
 
Before we progress your request, please would you confirm the name of any
organisation on whose behalf your request is made. In considering this,
please note the guidance “Recognising a request made under the Freedom of
Information Act (Section 8)” (version 1.2, 2 Nov 2016), published on the
website of the Information Commissioner’s Office (ICO) at:
 
[1]http://ico.org.uk/for_organisations/guid...
 
At paragraphs 42 and 43, the guidance states that, to be a valid request,
“the request must state the real name of the party on whose behalf the
agent is acting … A request which only includes the real name of the agent
will be invalid”.
 
Incidentally, in such circumstances paragraph 19 would also seem to apply.
In other words, if someone were acting as an 'agent', and not disclosing
this to the public authority receiving the request, then the ICO would not
consider the request a valid request and therefore could not mange any
complaint about the response to it.
 
We look forward to receiving the name of any organisation on whose behalf
you may be acting, or confirmation that you are not acting on behalf of
anyone else. Your request will be valid once we have received your reply.
 
Yours sincerely,
 
Information Officer
Comptroller & City Solicitor’s Department
City of London
Tel: 020-7332 1209
[2]www.cityoflondon.gov.uk
 
 
 

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Dear COL-EB-InformationOfficer,

Good morning and thank you for your response. I can confirm that I am requesting this information on behalf of my employer, Invotra Ltd, the Leading SaaS provider of enterprise intranet and portal solutions.

Yours sincerely,

Joanna Tsonou

COL-EB-InformationOfficer, City of London Corporation

Dear Ms Tsonou,
 
FREEDOM OF INFORMATION ACT 2000 (FOIA) – REQUEST FOR INFORMATION
 
The City of London (CoL) acknowledges receipt of your request for
information of 11 July 2018 and clarification of 8 August that you are
acting on behalf of Invotra Ltd. Your request is now a valid request.
 
Public authorities are required to respond to requests within the
statutory timescale of 20 working days beginning from the first working
day after they receive a request, or any subsequent clarification. The Act
does not always require public authorities to disclose the information
which they hold.
 
The FOIA applies to the CoL as a local authority, police authority and
port health authority. The CoL is the local and police authority for the
“Square Mile”, ie the historic City of London, and not for London as a
whole. Please see the following page containing a link to a map (Explore
the City), which shows the local authority area covered by the CoL:
[1]https://www.cityoflondon.gov.uk/maps/Pag....
The CoL does have some functions, including Port Health Authority
functions, which extend beyond the City boundary. For further information
please see: [2]www.cityoflondon.gov.uk.
 
Yours sincerely,
 
Information Officer
Comptroller & City Solicitor’s Department
City of London
Tel: 020-7332 1209
[3]www.cityoflondon.gov.uk
 
 
 

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CHB - FOI, City of London Corporation

 

Dear Ms Tsonsou

 

Following your request for information of 11 July 2018 and the further
clarification of 8 August 2018, the City of London (CoL) responds as
follows:-

 

 1. How many employees are working in 3,400
the council ?

 
2) What is your annual IT budget ? 2018/19:  £10,116,000

 
3) What is your annual Intranet budget ? No separate budget.

 
4) What is your current Intranet Sharepoint.  Launched in February
solution and how long has it been in use 2018.
?

 
5) Do you use Open Source applications, No
such as Drupal or Wordpress?

 
6) Who is responsible for managing your Bob Roberts
Intranet ?
Communications Director
 
7) Who is responsible for the Sean Green
procurement of  your Intranet ?
IT Director
 
8) Who is responsible for managing your Sean Green
IT Team ?
IT Director
 
9) Do you use any other SaaS (Software Yes
as a service) applications ?

 
10) Who are your main software vendors ? Microsoft/Oracle

 
11) Do you use Azure / Amazon Web Yes
Services or Office365 ?

 
12) Do you have a digital workplace No
strategy?

 

 

 

We hope that this response is of assistance.

 

If you wish to make a complaint about the way the CoL has managed your
enquiry, please make your complaint in writing to email address:
[1][email address]. For a link to the CoL’s FOI complaints
procedure, please visit the following page:
[2]www.cityoflondon.gov.uk/Feedback, at the end of which is located the
FOI complaints procedure. If, having used the CoL’s FOI Complaints
Procedure, you are still dissatisfied, you may request the Information
Commissioner to investigate. Please contact: Information Commissioner,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone:
(01625) 545700.  Website: [3]http://www.ico.org.uk/.

 

The FOIA applies to the CoL as a local authority, police authority and
port health authority. Subject to any other statutory provisions requiring
the CoL to disclose information, release of information outside the scope
of the Act is subject to the discretion of the CoL.

 

The CoL holds the copyright in this communication. Its supply does not
give a right to re-use in a way that would infringe that copyright, for
example, by making copies, publishing and issuing copies to the public or
to any other person. Brief extracts of any of the material may be
reproduced under the fair dealing provisions of the Copyright, Designs and
Patents Act 1988 (sections 29 and 30) for the purposes of research for
non-commercial purposes, private study, criticism, review and news
reporting, subject to an acknowledgement of the copyright owner.

 

Yours sincerely,

 

Information Officer

IT Division

Chamberlain’s Department

City of London

020 7332 3992

[4]www.cityoflondon.gov.uk

 

 

 

 

 

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