Intranet Queries

DeborahManley made this Freedom of Information request to Gambling Commission

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Gambling Commission,

I am writing to make a request for all the information to which I am entitled under Freedom of Information Act 2000. My requests are outlined below as specifically as possible to help you retrieve the information required. However, if any of the below is unclear, I would appreciate if you could contact me as I understand that under the act, you are required to assist requesters.

Please could you provide the following information:

1)How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2)What is your annual intranet budget?
3)What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4)How long have you been using this solution, and when does your contract expire?
5)Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6)Which team/individual is responsible for managing your intranet internally?
7)Which other organisations have access to your intranet?
8)Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10)Who is responsible for your intranet’s procurement within the organisation?
11)Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12)Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)

If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.

Yours faithfully,
Deborah Manley

Freedom of Information, Gambling Commission

Dear Sir/Madam

Thank you for your request for information which we are processing as a request under the Freedom of Information Act 2000.

We aim to deal with all requests promptly and in any event, no later than 20 working days in line with the statutory requirement. In this case 19/11/2019

If you have any queries about this email, please contact us.

Kind regards

Freedom of Information Team

GAMBLING COMMISSION
4th Floor
Victoria Square House
Victoria Square
Birmingham B2 4BP
Tel: 0121 230 6666
www.gamblingcommission.gov.uk

This email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please return it to the address it came from indicating that you are not the intended recipient and delete it from your system. Do not copy, distribute or take action based on this email. Freedom of Information requests can be submitted either by email ([email address]) or by writing to: FOI request Gambling Commission Victoria Square House Victoria Square Birmingham B2 4BP Please clearly state that your request is under the Freedom of Information Act.

Freedom of Information, Gambling Commission

Dear Sir/Madam

Thank you for your request which has been processed under the Freedom of Information Act 2000 (FOIA).

The Gambling Commission responses to your questions are as follows:

1)How many employees are working for your organisation, including full-time, part-time, and contracted staff?
387

2)What is your annual intranet budget?
£5,400 per annum for intranet maintenance as a support cost

3)What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
Our solution is called Hive that’s supported by a CMS called Contensis (packaged by Zengenti).

4)How long have you been using this solution, and when does your contract expire?
We have an ongoing arrangement which has been in place since 2013 with no planned expiration date.

5)Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
Yes, Zengenti. Please see answers above.

6)Which team/individual is responsible for managing your intranet internally?
Our Communications team are responsible for the management of the intranet.
It is maintained by our Communications Co-ordinators and Internal Communications & Events Manager.

7)Which other organisations have access to your intranet?
None

8)Do you share IT services with other organisations?
No

9)Are you using the Office 365 suite? If so, which applications from the suite are in use?
MS Office, Sharepoint, OneDrive, Skype, Yammer, Delve, Forms, Planner

10)Who is responsible for your intranet’s procurement within the organisation?
The Communications Team.

11)Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
Yes, both

12)Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
Yes, multiple applications

Review of the decision

If you are unhappy with the service you have received in relation to your Freedom of Information request and wish to make a complaint or request a review of our decision, you should write to FOI Team, Gambling Commission, 4th floor, Victoria Square House, Victoria Square, Birmingham, B2 4BP.

If you are not content with the outcome of your complaint, you may apply directly to the Information Commissioner (ICO) for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Gambling Commission. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Kind regards
Freedom of Information Team

GAMBLING COMMISSION
4th Floor
Victoria Square House
Victoria Square
Birmingham B2 4BP
Tel: 0121 230 6666
www.gamblingcommission.gov.uk

This email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please return it to the address it came from indicating that you are not the intended recipient and delete it from your system. Do not copy, distribute or take action based on this email. Freedom of Information requests can be submitted either by email ([email address]) or by writing to: FOI request Gambling Commission Victoria Square House Victoria Square Birmingham B2 4BP Please clearly state that your request is under the Freedom of Information Act.