Intranet Queries
Dear Marine Management Organisation,
I am writing to make a request for all the information to which I am entitled under Freedom of Information Act 2000. My requests are outlined below as specifically as possible to help you retrieve the information required. However, if any of the below is unclear, I would appreciate if you could contact me as I understand that under the act, you are required to assist requesters.
Please could you provide the following information:
1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7) Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet’s procurement within the organisation?
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.
Yours faithfully,
Louis James
Dear Louis,
Thank you for your request for information about the Marine Management Organisation's intranet services, which we received on 21st October 2019. We are dealing with your request under the Freedom of Information Act 2000 (FOIA) and/or Environmental Information Regulations 2004 (EIRs)
As required by the legislation, we aim to answer your request as soon as possible and in any event within 20 working days from the date we received it (i.e. by 18th November 2019). If for any reason we are unable to meet this deadline, we will keep you fully informed of the reasons for this.
If you require any further advice or assistance, please contact me in the first instance.
Yours sincerely,
Craig West | Communications Officer | Communications | Business Development and Transformation | Marine Management Organisation (MMO)
Direct Line: 0300 123 1032 | Email: [MMO request email]
Address: Lancaster House, Hampshire Court, Newcastle upon Tyne, NE4 7YH
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Dear Louis,
Please see below data which was requested on 21st October 2019. I can confirm that we are handling your request under the Freedom of Information Act 2000 (FOIA).
1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
The MMO currently employs 368 staff.
2) What is your annual intranet budget?
The MMO does not have a dedicated intranet budget.
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
The MMO's intranet solution is published in-house via Adobe Dream Weaver.
4) How long have you been using this solution, and when does your contract expire?
We have used our current solution for circa ten years. It is not covered by a specific contract.
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
The MMO's intranet is developed and managed internally.
6) Which team/individual is responsible for managing your intranet internally?
The intranet offering is managed by the MMO's Communications Team.
7) Which other organisations have access to your intranet?
None
8) Do you share IT services with other organisations?
The majority of the MMO's IT solutions are procured centrally via the Department for Environment, Food and Rural Affairs (Defra), our lead sponsor department.
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
Yes, the MMO uses the Office 365 suite and, in particular, Word, Excel, Powerpoint, Outlook, OneNote and Yammer.
10) Who is responsible for your intranet’s procurement within the organisation?
As per 8, the majority of the MMO's IT solutions are procured centrally via Defra, our lead sponsor department.
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
This is provided centrally via Defra.
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
Other software functions are provided centrally via Defra so the MMO does not hold a central repository. I can, however, confirm that the MMO makes use of Trello, Jira and Slack along with other SaaS applications requiring browser log-in.
As part of our duty to advise and assist requesters and, in this instance, we consider that it may be more appropriate for Defra to respond to some of the questions raised above. You can reach Defra by email at: [email address]
The data disclosed has been provided to you in accordance with the non-disclosure exemptions provided for within Schedule 2 of the Data Protection Act 2018 (DPA) and for the purposes identified within your original request only.
If you require any further advice or assistance, please contact me in the first instance. Additionally, if you are unhappy with the way the MMO has handled your request for information, you can request an internal review by writing to Internal Reviews, Access to Information, at the MMO, Lancaster House, Hampshire Court, Newcastle Business Park, Newcastle upon Tyne, NE4 7YH or e-mail [email address].
If you remain dissatisfied with the handling of your request you have a right to appeal to the ICO. The ICO can be contacted at: Wycliffe House, Water Lane, Wilmslow, SK9 5AF. Tel 0303 123 1113 or http://www.ico.org.uk/complaints. There is no charge for the internal review or making an appeal to the ICO.
Yours sincerely,
Craig West | Communications Officer | Communications | Business Development and Transformation | Marine Management Organisation (MMO)
Direct Line: 0300 123 1032 | Email: [MMO request email]
Address: Lancaster House, Hampshire Court, Newcastle upon Tyne, NE4 7YH
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