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Intranet queries

Miller Yuraszek1 made this Freedom of Information request to Arts Council of Northern Ireland

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Miller Yuraszek1
Delivered

Dear Arts Council of Northern Ireland,

I am writing to make a request for all the information to which I am entitled under Freedom of Information Act 2000. My requests are outlined below as specifically as possible to help you retrieve the information required. However, if any of the below is unclear, I would appreciate if you could contact me as I understand that under the act, you are required to assist requesters.

Please could you provide the following information:

1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7) Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet’s procurement within the organisation?
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)

If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.

Yours faithfully,

Miller Yuraszek

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Miller Yuraszek1
Delivered

Dear Arts Council of Northern Ireland,

I have noticed that my request sent on 21 October 2019 has been delayed.
Could you please let me know when I will receive the information?

Yours faithfully,

Miller Yuraszek

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Arts Council FOI, Arts Council of Northern Ireland

Our Ref: FOI/299


Dear Mr Yuraszek1

Freedom of Information Act 2000

Thank you for your request for information in relation to intranet queries.

I am writing to confirm that the Arts Council of Northern Ireland has considered your request in relation to intranet queries.

In response I would advise the following:

1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
Circa 49 employees – details published on our website

The next questions should be read in the context that we do not operate our own intranet and the intranet accessed by our organisation is the Northern Ireland Civil Service intranet provided by a public sector shared service.

2) What is your annual intranet budget?
Not applicable – intranet provided by public sector shared service provider

3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
Not known – intranet provided by public sector shared service provider

4) How long have you been using this solution, and when does your contract expire?
2 years – contract expiry date is not known as it is a NI government policy decision to use shared services.

5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
Intranet provided by public sector shared service provider

6) Which team/individual is responsible for managing your intranet internally?
We cannot amend the intranet - Intranet provided by public sector shared service provider

7) Which other organisations have access to your intranet?
Public bodies in Northern Ireland serviced by public sector shared service provider

8) Do you share IT services with other organisations?
No

9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
No

10) Who is responsible for your intranet’s procurement within the organisation?
Service not procured - Intranet provided by public sector shared service provider

11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD)
managed on-premise or in the cloud?
No

12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
Not known – Intranet and IT provided by public sector shared service provider

If you have any queries about this response please contact me at 028 9262 3508 in the first instance. You have the right to request a formal review by the Arts Council of Northern Ireland and if you wish to do so, please write to me at the address blow.

If after such an internal review you are still unhappy with the response, you have the right to appeal to the Information Commissioner at 51 Adelaide Street, Belfast, BT2 8FE, who will undertake an independent review.

Yours sincerely


Andrea McKittrick
Deputy Operations Officer

Linen Hill House
23 Linenhall Street
Lisburn
BT28 1FJ

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