Dear Mahlea

I acknowledge receipt of your email  received by this office on 12th May
2021.  

Your request will now be dealt with under the Freedom of Information Act
2000 and has been allocated reference FOI21-200 which should be quoted in
all correspondence. We will respond to your request within 20 working days
starting the next working day after receipt, therefore you can expect to
receive a response no later than 10th June 2021.

Please note that in order to fulfil your request we need to liaise with
other teams across the University. Due to the Coronavirus pandemic most
staff are now working remotely and have intermittent access to information
held in hard copy. Staff may not be able to assist as they may need to
prioritise other work, cover for colleagues who are ill or be away from
work themselves due to illness. However, we will do our best to meet this
deadline and keep you informed should we be unable to do so. 

Where we consider that we will not be able to meet the deadline or if
further time is required to consider the public interest test we will
contact you as soon as possible and give you a revised date for response. 

In some circumstances a fee may be payable and, if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

Yours sincerely 

  Ian Johnson                                                             
               Ian Johnson 

  Swyddog Cydymffurfiaeth                                    
              Compliance Officer

Swyddfa Ysgrifennydd y Brifysgol   University Secretary’s Office

Prifysgol Caerdydd   Cardiff University

Tŷ McKenzie   McKenzie House
 
30-36 Heol Casnewydd   30-36 Newport Road

Caerdydd   Cardiff

CF24 0DE   CF24 0DE
Ffôn: 029 208 79633 Phone: 029 208 79633

E-bost: [1][email address] E-mail: [2][email address]

Rydym yn croesawu gohebiaeth trwy’r   We welcome correspondence in Welsh
Gymraeg neu’r Saesneg. Ni fydd gohebu or English. Corresponding in Welsh
yn Gymraeg yn creu unrhyw oedi. will not lead to any delay.

Ysgrifennwch ataf yn Gymraeg neu’n Please write to me in Welsh or
Saesneg English

--------------------------------------------------------------------------

From: Mahlea Babjak <[FOI #754669 email]>
Sent: 12 May 2021 14:55
To: InfoRequest <[Cardiff University request email]>
Subject: Freedom of Information request - International students
 
External email to Cardiff University - Take care when replying/opening
attachments or links.
Nid ebost mewnol o Brifysgol Caerdydd yw hwn - Cymerwch ofal wrth
ateb/agor atodiadau neu ddolenni.

Dear University,

1a) Please provide a copy of any agreement between the university with the
Home Office that is used for immigration enforcement purposes and/or
policy governing the sharing of data related to international students.

1b) Please provide a copy of any agreement(s) or policy(ies) superseded by
those that are currently in force.

2a) Please confirm whether the university trains/teaches the relevant
employees/administrators on when and how to report international students
to the Home Office for immigration enforcement purposes.

2b) Please provide a copy of any guidance or policy(ies) that are used to
inform relevant employees/administrators on when to report students to the
Home Office.

3) Please include any other relevant policy(ies) or guidance used by the
university related to compliance with immigration enforcement, as it
relates to international students.

Yours faithfully,

Mahlea Babjak

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #754669 email]

Is [Cardiff University request email] the wrong address for Freedom of Information
requests to Cardiff University? If so, please contact us using this form:
[3]https://eur03.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[4]https://eur03.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[5]https://eur03.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. https://eur03.safelinks.protection.outlo...
4. https://eur03.safelinks.protection.outlo...
5. https://eur03.safelinks.protection.outlo...

Dear Mahlea, 

I am writing in response to your Freedom of Information request dated 5^th
May 2021.  

For ease of reference, we have set out your questions below, together with
our responses:  

1a) Please provide a copy of any agreement between the university with the
Home Office that is used for immigration enforcement purposes and/or
policy governing the sharing of data related to international students. 

The University’s Student and Applicant Data Protection Notice [1]Student
and applicant data protection notice - Public information - Cardiff
University sets out how we deal with the personal information of people
who are applying to, or studying at, the University and the purposes for
which personal data will be shared in accordance with Data Protection
legislation.  

As a Tier 4 sponsor, the University has a duty under UK Visa and
Immigration legislation to share data when legally required to do so.   

University staff follow Home Office guidance in regard to our reporting
duties in relation to International Students, which can be found here:
[2]https://www.gov.uk/government/publicatio...

Information provided to international students regarding visa requirements
to study at the University can be found on our website: [3]Visas and
immigration - New students - Cardiff University  

Information for international students, which explain when the University
needs to report to UKVI is available on our Student Intranet. That
information has been reproduced on the attached document ‘FOI21-200
Student Intranet visa rues and responsibilities’. 

1b) Please provide a copy of any agreement(s) or policy(ies) superseded by
those that are currently in force.

N/A  

2a) Please confirm whether the university trains/teaches the relevant
employees/administrators on when and how to report international students
to the Home Office for immigration enforcement purposes. 

Relevant staff are trained in accordance with the Home Office guidance
noted above.  

2b) Please provide a copy of any guidance or policy(ies) that are used to
inform relevant employees/administrators on when to report students to the
Home Office. 

Information for all University Staff is available on our Staff Intranet.
That information has been reproduced on the attached document ‘FOI21-200
Student visas and immigration compliance’’. 

3) Please include any other relevant policy(ies) or guidance used by the
university related to compliance with immigration enforcement, as it
relates to international students. 

N/A 

I trust this information satisfies your enquiry.  Should you feel
dissatisfied with this response or the way in which your request was
handled you can request an Internal Review. This should be made in writing
within 40 working days of the date of this email. Please provide your
unique reference number of your request, information on why you are
dissatisfied and any detail you would like us to consider as part of the
Internal Review process. Email your request to
[4][email address] where it will be forwarded to the Head of
Compliance and Risk who will be responsible for overseeing the review. 

If you remain dissatisfied following the outcome, you have the right to
apply directly to the Information Commissioner for consideration.  The
Information Commissioner can be contacted at the following address:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF.  

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance, please feel free to
contact me.  

Yours sincerely 

  Ian Johnson                                                             
               Ian Johnson 

  Swyddog Cydymffurfiaeth                                    
              Compliance Officer

Swyddfa Ysgrifennydd y Brifysgol   University Secretary’s Office

Prifysgol Caerdydd   Cardiff University

Tŷ McKenzie   McKenzie House
 
30-36 Heol Casnewydd   30-36 Newport Road

Caerdydd   Cardiff

CF24 0DE   CF24 0DE
Ffôn: 029 208 79633 Phone: 029 208 79633

E-bost: [5][email address] E-mail: [6][email address]

Rydym yn croesawu gohebiaeth trwy’r   We welcome correspondence in Welsh
Gymraeg neu’r Saesneg. Ni fydd gohebu or English. Corresponding in Welsh
yn Gymraeg yn creu unrhyw oedi. will not lead to any delay.

Ysgrifennwch ataf yn Gymraeg neu’n Please write to me in Welsh or
Saesneg English

--------------------------------------------------------------------------

From: Mahlea Babjak <[FOI #754669 email]>
Sent: 12 May 2021 14:55
To: InfoRequest <[Cardiff University request email]>
Subject: Freedom of Information request - International students
 
External email to Cardiff University - Take care when replying/opening
attachments or links.
Nid ebost mewnol o Brifysgol Caerdydd yw hwn - Cymerwch ofal wrth
ateb/agor atodiadau neu ddolenni.

Dear University,

1a) Please provide a copy of any agreement between the university with the
Home Office that is used for immigration enforcement purposes and/or
policy governing the sharing of data related to international students.

1b) Please provide a copy of any agreement(s) or policy(ies) superseded by
those that are currently in force.

2a) Please confirm whether the university trains/teaches the relevant
employees/administrators on when and how to report international students
to the Home Office for immigration enforcement purposes.

2b) Please provide a copy of any guidance or policy(ies) that are used to
inform relevant employees/administrators on when to report students to the
Home Office.

3) Please include any other relevant policy(ies) or guidance used by the
university related to compliance with immigration enforcement, as it
relates to international students.

Yours faithfully,

Mahlea Babjak

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #754669 email]

Is [Cardiff University request email] the wrong address for Freedom of Information
requests to Cardiff University? If so, please contact us using this form:
[7]https://eur03.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[8]https://eur03.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[9]https://eur03.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

References

Visible links
1. https://www.cardiff.ac.uk/public-informa...
2. https://eur03.safelinks.protection.outlo...
3. https://www.cardiff.ac.uk/new-students/b...
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[email address]
7. https://eur03.safelinks.protection.outlo...
8. https://eur03.safelinks.protection.outlo...
9. https://eur03.safelinks.protection.outlo...