Integrated Dataset: children and young people (Bristol)

Jen Persson made this Freedom of Information request to Bristol City Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear Bristol City Council,
with regards to the information provided in the FOI request number CRN00202087 with regards to integrated datasets as of December 2018:

https://www.whatdotheyknow.com/request/i...

1. There are 11843 individuals under 18 are in the dataset today,

2. There are 12772 individuals who were under 18 at the time of their addition to the
dataset but are now over 18.

3. The data sources which feed into the integrated dataset (*) include Case management systems for Children’s Social Care, Adult Social Care, Education, Early Years and Early Help services. The Data controller is Bristol City Council.

4. You confirmed that data are transferred from schools systems to local authority via secure electronic data transfer, daily and overnight.

Pursuant to answer 4, please can you provide these information:

a) a list of the data items by individual item, that may be included in the daily transfer -- and confirm whether these are standard for everyone, in each daily transfer, or whether each request is individual or only of updated items?
b) the decision selection criteria for which individuals are extracted and added to the database. (if all children, then please confirm simply *all* and which age range -- if you can provide how that selection decision is made (by risk criteria / alogithm / case manager etc) would be helpful, but if those information are not available then please reply with what the information which is.)
c) that new receiving database's name (BCC controlled)
d) from the earliest date that the data were transfered (ie to determine when this began for what age of children).

Many thanks for your consideration.

Sincerely,
Jen Persson

No Reply @ Bristol, Bristol City Council

Dear Jen Persson 
This is a courtesy email to let you know your Public Information
Request has been received on : 25/02/2019. 
Your unique reference number is "CRN00214969 ". Please keep this
number safe, as you may be required to provide it in the future. 
If you need to add further information concerning your case or
require an update about your response date, please email
[email address
Regards,
Customer Relations Team

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 25/02/2019

Your request number is CRN00214969

We’ve looked at your request and you should receive a reply on or before 25/03/2019 This will be 20 working days since your original request.

The request

show quoted sections

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 25/02/2019

Your request number is CRN00214969

Our reply to your request is:  

a) a list of the data items by individual item, that may be included
in the daily transfer -- and confirm whether these are standard for
everyone, in each daily transfer, or whether each request is
individual or only of updated items?

The list of fields transferred and the database logic is controlled
by the provider of the service and those that are available on the
school system.

b) the decision selection criteria for which individuals are
extracted and added to the database. (if all children, then please
confirm simply *all* and which age range -- if you can provide how
that selection decision is made (by risk criteria / alogithm / case
manager etc) would be helpful, but if those information are not
available then please reply with what the information which is.)

All children on school system

c) that new receiving database's name (BCC controlled)

XVault

d) from the earliest date that the data were transfered (ie to
determine when this began for what age of children

2016 Academic Year

This response should answer your request in full.

If you’re not satisfied with our response, or if you want to appeal
against any exemptions:

Email: [1][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office
website
 (link to [2]http://ico.org.uk/concerns)

Copyright

You do not own the copyright to any of the information we give you.
Copyright may be owned by the council or by a third party.

You are not allowed to:

·         make a copy of the information

·         use the information commercially

If you want to copy or use the information in any way you should ask
us for permission in writing first. We can’t give permission if it is
from a third party.

 

Kind regards

Bristol City Council

Privacy statement

 

Information about how Bristol City Council uses, stores and processes
personal data, can be found on
[3]www.bristol.gov.uk/about-our-website/privacy

 

For the purposes of this scheme, Bristol City Council will only be
collecting, storing and processing business and organisational data,
and will only be sharing this non-personal data  with organisations /
charities as agreed.

References

Visible links
1. mailto:[Bristol City Council request email]
2. http://ico.org.uk/concerns
3. http://www.bristol.gov.uk/about-our-webs...

Dear "Customer Relations Team" <[email address]>,

Re Freedom of Information request on 25/02/2019
Request number CRN00214969

Thank you for the reply, but as discussed for a) we would like to clarify and ask again for the information in question 1.

You replied, "the list of fields transferred and the database logic is controlled by the provider of the service and those that are available on the school system."

We would like to have a comprehensive list of the data items -- set out by individual item, that may be included in the daily transfer -- and confirm whether these are standard for everyone, in each daily transfer?

ie: The possible transfer data includes: "first name, last name, DOB, home address fields, ethnicity" and please state each field separately.

For each child, all data are transfered daily, and include every field for which data exist.

Many thanks.

Sincerely,

Jen Persson

No Reply @ Bristol, Bristol City Council

Dear Jen Persson 
This is a courtesy email to let you know your Public Information
Request has been received on : 27/02/2019. 
Your unique reference number is "CRN00215386 ". Please keep this
number safe, as you may be required to provide it in the future. 
If you need to add further information concerning your case or
require an update about your response date, please email
[email address
Regards,
Customer Relations Team

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 27/02/2019
Your request number is CRN00215386

We’ve looked at your request.

 This is a not a Freedom of Information request so we have forwarded
it onto the relevant service. They will contact you shortly.

Contact details we have for you
Jen Persson
 [FOI #555356 email]

 

Thanks

Bristol City Council

--------------------------------------------------------------------------

Council services: http://www.bristol.gov.uk/service
Latest council news: http://www.bristol.gov.uk/ournews
Consultations: http://www.bristol.gov.uk/consult

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 27/02/2019

Your request number is CRN00215386

Our reply to your request is:  

The data extracted follows the ‘Systems Interoperability Framework’ using the SIF
Data Model Implementation Specification (UK) 2.0:

 

Overview: [1]http://specification.sifassociation.org/...

Tables & Fields:
[2]http://specification.sifassociation.org/...

Provider: [3]http://groupcall.co.uk/Products/XVault/

 

We cannot complete a tailored response for each school as this would exceed the
FOI time constraints.

This response should answer your request in full.

If you’re not satisfied with our response, or if you want to appeal against any
exemptions:

Email: [4][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office website
 (link to [5]http://ico.org.uk/concerns)

Copyright

You do not own the copyright to any of the information we give you. Copyright may
be owned by the council or by a third party.

You are not allowed to:

·         make a copy of the information

·         use the information commercially

If you want to copy or use the information in any way you should ask us for
permission in writing first. We can’t give permission if it is from a third party.

 

Kind regards

Bristol City Council

Privacy statement

 

Information about how Bristol City Council uses, stores and processes personal
data, can be found on [6]www.bristol.gov.uk/about-our-website/privacy

 

For the purposes of this scheme, Bristol City Council will only be collecting,
storing and processing business and organisational data, and will only be sharing
this non-personal data  with organisations / charities as agreed.

--------------------------------------------------------------------------

Council services: http://www.bristol.gov.uk/service
Latest council news: http://www.bristol.gov.uk/ournews
Consultations: http://www.bristol.gov.uk/consult

References

Visible links
1. http://specification.sifassociation.org/...
2. http://specification.sifassociation.org/...
3. http://groupcall.co.uk/Products/XVault/
4. mailto:[Bristol City Council request email]
5. http://ico.org.uk/concerns
6. http://www.bristol.gov.uk/about-our-webs...