Integrated Dataset: children and young people

The request was partially successful.

Dear Bristol City Council,

with regards to integrated datasets (* for example but not only any Analytical Hubs, Early Help Profiling, Research and Intelligence, Resident Index) and children and young people, please can you provide the following information under the FOI Act 2000, and as of the date of receipt:

1. How many individuals under 18 are in the dataset today,

2. How many individuals were under 18 at the time of their addition to the dataset but are now over 18,

3. The dataset retention period

4. The privacy notice or explanation given to the child / young person / parent or guardian (responsible adult for the child) about their data and the integrated dataset, its controller, and purposes -- please indicate whether this was provided at the time of the data collection, or upon its addition to the new integrated system, if the data were collected at an earlier date. To be clear this should be explicit about the datasharing and integration dataset, not a generic website privacy policy for example.

5. A list of the data sources which feed into the integrated dataset (*) and their data controller e.g: data source: NHS risk stratification dataset, controller: the local CCG.

6. Confirm whether or not any data collected in schools or educational datasets may be used in the dataset, and if so,
a) the pathway of the request and data sharing. (e.g Integrated hub makes monthly request to Local Authority (LA) for named individuals' data, LA provides data directly from LA database called X, or Integrated hub makes request by email to local Academy Trust for all children on admission.)
b) its frequency (i.e. on demand, monthly, annual etc)

Thank you for your consideration.

Sincerely,

Jen Persson

No Reply @ Bristol, Bristol City Council

Dear Jen Persson 
This is a courtesy email to let you know your Public Information
Request has been received on : 06/12/2018. 
Your unique reference number is "CRN00202087 ". Please keep this
number safe, as you may be required to provide it in the future. 
If you need to add further information concerning your case or
require an update about your response date, please email
[email address
Regards,
Customer Relations Team

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 06/12/2018

Your request number is CRN00202087

We’ve looked at your request and you should receive a reply on or before 08/01/2019 This will be 20 working days since your original request.

The request

From: Jen Persson [mailto:[FOI #537249 email]]
Sent: 06 December 2018 10:45
To: Freedom of Information
Subject: Freedom of Information request - Integrated Dataset: children and young people

Dear Bristol City Council,

with regards to integrated datasets (* for example but not only any Analytical Hubs, Early Help Profiling, Research and Intelligence, Resident Index) and children and young people, please can you provide the following information under the FOI Act 2000, and as of the date of receipt:

1. How many individuals under 18 are in the dataset today,

2. How many individuals were under 18 at the time of their addition to the dataset but are now over 18,

3. The dataset retention period

4. The privacy notice or explanation given to the child / young person / parent or guardian (responsible adult for the child) about their data and the integrated dataset, its controller, and purposes -- please indicate whether this was provided at the time of the data collection, or upon its addition to the new integrated system, if the data were collected at an earlier date. To be clear this should be explicit about the datasharing and integration dataset, not a generic website privacy policy for example.

5. A list of the data sources which feed into the integrated dataset (*) and their data controller e.g: data source: NHS risk stratification dataset, controller: the local CCG.

6. Confirm whether or not any data collected in schools or educational datasets may be used in the dataset, and if so,
a) the pathway of the request and data sharing. (e.g Integrated hub makes monthly request to Local Authority (LA) for named individuals' data, LA provides data directly from LA database called X, or Integrated hub makes request by email to local Academy Trust for all children on admission.)
b) its frequency (i.e. on demand, monthly, annual etc)

Thank you for your consideration.

Sincerely,

Jen Persson

Additional Information (if any)

If you don’t hear from us by this time please contact us quoting your request number CRN00202087 at  [1][email address
Contact details we have for you
Jen Persson
[FOI #537249 email]

 

Thank you

Bristol City Council

References

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1. mailto:[email address]

"Customer Relations Team" <complaints.feedback@bristol.gov.uk>, Bristol City Council

1 Attachment

You sent us a Freedom of Information request on 06/12/2018

Your request number is CRN00202087

Our reply to your request is:  

with regards to integrated datasets (* for example but not only any
Analytical Hubs, Early Help Profiling, Research and Intelligence, Resident
Index) and children and young people, please can you provide the following
information under the FOI Act 2000, and as of the date of receipt:
 
1. How many individuals under 18 are in the dataset today,
118431
 
2. How many individuals were under 18 at the time of their addition to the
dataset but are now over 18,
12772
 
3. The dataset retention period
Statutory timescales.
 
4. The privacy notice or explanation given to the child / young person /
parent or guardian (responsible adult for the child) about their data and
the integrated dataset, its controller, and purposes -- please indicate
whether this was provided at the time of the data collection, or upon its
addition to the new integrated system, if the data were collected at an
earlier date. To be clear this should be explicit about the datasharing
and integration dataset, not a generic website privacy policy for example.
 << File: Privacy Notice C&F (2).docx >>
[1]https://www.bristol.gov.uk/policies-plan...
 
 
5. A list of the data sources which feed into the integrated dataset (*)
and their data controller e.g: data source: NHS risk stratification
dataset, controller: the local CCG.
Case management systems for Children’s Social Care, Adult Social Care,
Education, Early Years and Early Help services.  Data controller is BCC
 
6. Confirm whether or not any data collected in schools or educational
datasets may be used in the dataset, and if so,
a) the pathway of the request and data sharing. (e.g Integrated hub makes
monthly request to Local Authority (LA) for named individuals' data,  LA
provides data directly from LA database called X, or Integrated hub makes
request by email to local Academy Trust for all children on admission.)
b) its frequency (i.e. on demand, monthly, annual etc)
 

Q6. Yes

Q6a. Data transferred from schools system to local authority via secure
electronic data transfer

Q6b. Data is transferred daily overnight

This response should answer your request in full.

If you’re not satisfied with our response, or if you want to appeal
against any exemptions:

Email: [2][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you’re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office website
 (link to [3]http://ico.org.uk/concerns)

Copyright

You do not own the copyright to any of the information we give you.
Copyright may be owned by the council or by a third party.

You are not allowed to:

·         make a copy of the information

·         use the information commercially

If you want to copy or use the information in any way you should ask us
for permission in writing first. We can’t give permission if it is from a
third party.

 

Kind regards

Bristol City Council

Privacy statement

 

Information about how Bristol City Council uses, stores and processes
personal data, can be found on
[4]www.bristol.gov.uk/about-our-website/privacy

 

For the purposes of this scheme, Bristol City Council will only be
collecting, storing and processing business and organisational data, and
will only be sharing this non-personal data  with organisations /
charities as agreed.

References

Visible links
1. https://www.bristol.gov.uk/policies-plan...
2. mailto:[Bristol City Council request email]
3. http://ico.org.uk/concerns
4. http://www.bristol.gov.uk/about-our-webs...