Inspection & Compliance of the NI Order Gas Order in relation to Mobile Catering Wagons and fixed premisses

Paul steward made this Freedom of Information request to Newry, Mourne and Down District Council

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Dear Newry, Mourne and Down District Council,

Given the widespread introduction of Natural gas and portable gas catering wagons at indoor and outdoor events I want some questions asked in relation to the Northern Ireland Gas Order and the tasks imposed on council staff from hseni to ensure compliance of the legislation.

Given the serious dangers which can result in misuse and understanding of gas appliances what gas qualifications are held by staff to ensure safety and compliance?
What do inspecting staff do when they inspect mobile gas catering wagons and premises in relation to the Northern Ireland Gas Order
When a gas catering wagon attends an event indoor or outdoor operated by our council what checks are done on the wagons prior to entry to the event to ensure compliance and safety?
How often do staff inspect gas catering wagons and premisses to ensure compliance and safety is maintained?
Do council inspectors at the time of inspection check for compliance certification as required under the gas order NI?
When a gas defect is observed/found by a council inspector what action do they take to remedy?
If they find an interlock bypassed or an extraction canopy too small what action do they take to ensure compliance and safety?
When a RIDDOR has been passed to our council from hseni in relation to a property and a gas appliance what corrective action and powers do our council use to ensure compliance and what understanding (working knowledge) do our council inspectors have in our to carry out safe corrective measures?

Yours faithfully,

Paul steward

Newry, Mourne and Down District Council

Dear Mr Steward

I refer to the above and write further to your request for information
dated 02 August 2018.

You have requested information in relation to the inspection of and
compliance with the Gas (Northern Ireland) Order 1996 regarding mobile
catering wagons and fixed premises.

As your request relates to information which Council may hold about a
matter affecting land and the environment your request will be processed
in accordance with the Environmental Information Regulations 2004.
Accordingly, you will receive the information you have requested within 20
working days of the date of receipt of your request by the Council unless
the Council does not hold the information or there is a reason to withhold
all or part of the information requested.  I will write to you in any
event.  

For further information on the Environmental Information Regulations I
would direct you to the website of the Information Commissioner's Office,
[1]https://ico.org.uk/

If you wish to discuss the above please do not hesitate to contact me.

Kind Regards

Sally Andrée
Information Officer
Oifig Dhún Pádraig
Downpatrick Office
Downshire Civic Centre
Downshire Estate, Ardglass Road
Downpatrick, BT30 6GQ
Council: 0300 013 2233
Planning: 0300 200 7830

www.newrymournedown.org
www.facebook.com/nmdcouncil
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References

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Newry, Mourne and Down District Council

Dear Mr Steward

I refer to the above and write further to my email dated 06 August 2018.

Under the Environmental Information Regulations 2004 you have requested
information from Newry, Mourne and Down District Council in relation to
Inspection & Compliance of the NI Order Gas Order in relation to Mobile
Catering Wagons and fixed premises.  Your request has been processed in
accordance with the Environmental Information Regulations and,
accordingly, please see the response below.

Given the widespread introduction of Natural gas and portable gas catering
wagons at indoor and outdoor events I  want some questions asked in
relation to the Northern Ireland Gas Order and the tasks imposed on
council staff from hseni to ensure compliance of the legislation.
The Gas Order (NI) Order 1996 is enforced by HSENI and not local
authorities.  However, the responses below are in relation to the gas
safety regulations that Local Authorities enforce.

Given the serious dangers which can result in misuse and understanding of
gas appliances what gas qualifications are held by staff to ensure safety
and compliance?
BSc (Hons) Degree in Environmental Health, Officer training via Gas Group
NI, CCTS: Catering Training
What do inspecting staff do when they inspect mobile gas catering wagons
and premises in relation to the Northern Ireland Gas Order?
Visual inspections of the supply, flame colour, interlocks, hoses,
security & stability, ventilation, signage, maintenance certs and
schedules, i.e. cleaning of ducts/canopy/burners etc, bottles, isolation
switches and staff training in relation to shut off and isolate (EIV).

Ask for current gas safety certificates and ensure it is in date,
competence of the engineer, any defects or works required, what appliances
are covered etc. and indications or recommendations made by competent
engineer.  Looking at appliance to ensure it is Ce marked and for use with
the type of gas being supplied.
When a gas catering wagon attends an event indoor or outdoor operated by
our council what checks are done on the wagons prior to entry to the event
to ensure compliance and safety?
Council procedure for dealing with indoor and outdoor events includes, but
is not limited, to the following:
Safe working procedures.
Equipment checks to include a copy of Gas Safety Certificate for all gas
appliances, connections, flues etc. The Gas Safety Certificate must be
provided by a registered, competent gas safe engineer.
Risk Assessments for the activity of the stall-holder.
Certificate of maintenance of any Fire Extinguisher being used.
Evidence that the stall-holder providing food, is registered with their
local Council for Food Hygiene and H&S.
Council will provide an Event Management Plan with Site Location maps
showing where each stall is to be located and separate risk assessments
etc. for the full event.
How often do staff inspect gas catering wagons and premises to ensure
compliance and safety is maintained?
Dependent on how the premises is risk rated, i.e. A - annually, B1 - 18
months, B2 - 3 years and C - 5 years.

Do council inspectors at the time of inspection check for compliance
certification as required under the gas order NI?
Yes.
When a gas defect is observed/found by a council inspector what action do
they take to remedy?
Dependent on the defect found. The owner would be informed in writing at
the time of the inspection of the defect and advised that a gas safe
engineer, competent to carry out work on mobile catering units, is
contacted. An Improvement/ Prohibition Notice could be served to give the
person 28 days/ immediately in which to get works done depending on the
safety implications of the observation.

If they find an interlock bypassed or an extraction canopy too small what
action do they take to ensure compliance and safety?
The owner would be informed in writing at the time of the inspection of
the defect and advised that a gas safe engineer, competent to carry out
work on mobile catering units, is contacted. An Improvement/ Prohibition
Notice could be served to give the person 28 days/ immediately in which to
get the works done depending on the safety implications of the
observation.

When a RIDDOR has been passed to our council from hseni in relation to a
property and a gas appliance what corrective action and powers do our
council use to ensure compliance and what understanding (working
knowledge) do our council inspectors have in our to carry out safe
corrective measures?
Officer's would visit due to the RIDDOR. The owner would be informed in
writing at the time of the inspection of the defect and advised that a gas
safe engineer, competent to carry out work on mobile catering units, is
contacted.  An Improvement (at risk)/Prohibition Notice (unsafe) could be
served to give the person 28 days/ immediately in which to get the works
done depending on the safety implications of the observation.  If a gas
safety certificate indicates that the appliance is unsafe and requires
work then this would be required.  If the gas supply is unsafe and it
needs isolated/ turned off then only a registered gas safe engineer could
do this and if needed this would be carried out (permission required).
 Turning off the gas supply may remove/reduce the safety risk.  A gas
safety certificate would be required to be completed following any RIDDOR
before the appliance could be used.
If you wish to discuss the above or require clarification on any matter,
please do not hesitate to contact me.

I trust this is of assistance.  However, should you be unhappy with our
response in this matter you may request an Internal Review of our response
and you can contact Mrs. Alison Robb, Assistant Director of Administration
([email address]) in that regard.

In the event you are unhappy with the outcome of any Internal Review
conducted by the Council you may apply to the Information Commissioner's
Office (ICO) for a review of our response. Please note that the ICO
generally expects Internal Reviews to be completed prior to reviewing the
decisions of public bodies.  For further information in relation to
Environmental Information Regulations I would direct you to the website of
the Information Commissioner at: [1]www.ico.org.uk.

Kind regards

Sally Andrée
Information Officer
Oifig Dhún Pádraig
Downpatrick Office
Downshire Civic Centre
Downshire Estate, Ardglass Road
Downpatrick, BT30 6GQ
Council: 0300 013 2233
Planning: 0300 200 7830
Extension: 2107

www.newrymournedown.org
www.facebook.com/nmdcouncil
www.twitter.com/nmdcouncil

Save paper - think before you print!

This e-mail, its contents and any attachments are intended only for the
above named. As this e-mail may contain confidential or legally
privileged information, if you are not, or suspect that you are not,
the above named, or the person responsible for delivering the message
to the above named, delete or destroy the email and any attachments
immediately. The contents of this e-mail may not be disclosed to, nor
used by, anyone other than the above named. We will not accept any
liability (in negligence or otherwise) arising from any third party
acting, or refraining from acting, on such information. Opinions,
conclusions and other information expressed in such messages are not
given or endorsed by the Council, unless otherwise indicated in writing
by an authorised representative independent of such messages.

Please note that we cannot guarantee that this message or any
attachment is virus free or has not been intercepted and amended.

The Council undertakes monitoring of both incoming and outgoing
e-mails. You should therefore be aware that if you send an e-mail to a
person within the Council it may be subject to any monitoring deemed
necessary by the organisation.

As a public body, the Council may be required to disclose this e-mail
(or any response to it) under UK Data Protection and Freedom of
Information legislation, unless the information in it is covered by an
exemption.

References

Visible links
1. http://www.ico.gov.uk/