inHouse

Steve Elibank made this Freedom of Information request to House of Lords

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Steve Elibank

Dear Sir/Madam,

I am aware that the House produces or produced a magazine newsletters entitled "inHouse" – I would like to request an electronic copy of each issue of this periodical which has been published since 1st January 2000.

If you require any clarification, please contact me as soon as
possible.

Yours faithfully,
Steve Elibank

House Of Lords Information Office, House of Lords

Thank you for your email.

The House of Lords Information Office receives large numbers of e-mails and we aim to reply within 10 working days. If you need the information sooner please telephone the House of Lords Information Office on 020 7219 3107.

The following information may answer many of your enquiries.

House of Lords
If you have access to the Internet you may find the answers to most of your queries on the House of Lords pages of the Parliament website: <http://www.parliament.uk/> http://www.parliament.uk/lords

Judicial work
For queries about Judicial Work, please visit the Judicial Work section of the Parliament website (http://www.parliament.uk/business/judici...).

Contact the Supreme Court for further information:
The Supreme Court of the United Kingdom
Parliament Square
London SW1P 3BD
Tel: 020 7960 1991/1992
Fax: 020 7960 1901
http://www.supremecourt.gov.uk

Appointments to the House of Lords
For queries about appointments to the House of Lords, contact the House of Lords Appointments Commission, which is a separate independent body and NOT part of the House of Lords:
The House of Lords Appointments Commission
35 Great Smith Street
London
SW1P 3BQ
Tel: 020 7276 2005 (020 7276 2315 for an Information Pack)
www.lordsappointments.gov.uk<http://www.lordsappointments.gov.uk>

Thank you.

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FOI LORDS, House of Lords

Dear Mr Elibank

I am writing with regard to your request for information received by the House of Lords on 29 May.

In House magazine was a staff newsletter produced for the staff of both Houses from February 2003 to December 2008. In total there were 32 issues and these were circulated in hard copy only and each issue contained a large number of photographs. As a result, a great deal of work is required to respond to your request in the manner you have indicated and the likely file size of 32 PDF documents will be significant.

We have had a looked at each issue with a view to disclosure and are continuing to consider this in line with our obligations under the Data Protection Act 1998.

I am afraid we will not be able to meet the 20 day deadline on this occasion. We will contact you again shortly.

Yours sincerely

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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Steve Elibank

Dear Mr Daybank,

Your response is now a little over a week late, and I wonder if you have had time to deal with my request?

Steve Elibank

FOI LORDS, House of Lords

Dear Mr Elibank

Work on your request is ongoing. As previously stated there are 32 issues of InHouse magazine and to respond to your request in the format you have indicated requires significant work.

I apologise for this delay, we will keep you informed as to our progress.

Yours sincerely

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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FOI LORDS, House of Lords

Dear Mr. Ellibank,

I write further to your request for a copy of each issue of InHouse which has been published since 1 January 2000.

I apologise for the length of time it is taking us to deal with this request. I am writing to explain the reasons for this and to propose a way forward that would enable us to provide the information you have requested more quickly and effectively.

The House of Lords administration holds information relevant to your request for the period InHouse was produced i.e. between February 2003 – December 2008.

InHouse was a magazine for staff of the House of Commons and the House of Lords. We have therefore not only had to consider issues relating to the disclosure of personal data relating to our own current and former staff and other data subjects whose personal data were included in InHouse for a number of reasons related to the House of Lords but also issues relating to the disclosure of personal data relating to employees of another organisation namely the House of Commons, and other third party data subjects unconnected with the House of Lords.

We have consulted the House of Commons about the disclosure of information relating to members of their staff. The House of Lords does not hold detailed information about past and present members of staff of the House of Commons and therefore it is not possible for us to make judgments about the application of data protection principles to such persons without the assistance of the House of Commons. We have considered long and hard with the House of Commons administration how we might take this process forward, but in practice it is very difficult for the House of Commons to assist us because they apply different policies with respect to the disclosure of personal information. In the circumstances, and in order to speed up the process of disclosing information to you, we are proposing to provide you with all the information relating to the House of Commons redacted.

It may be helpful if I set out how we intend to approach the information relating to the House of Lords. Our intention is to keep redaction to a minimum. Any redaction will be based on section 40(2) of the Freedom of Information Act 2000. That provides for information to be exempt from disclosure if it constitutes personal data within the meaning of the Data Protection Act 1998 (DPA) and its disclosure would breach any of the data protection principles under that Act.

In addition to featuring work-related articles, one of the aims of InHouse was to encourage staff of each House to submit for inclusion information relating to their private lives such as holidays, weddings, babies etc. This means that the nature of the information varies widely and with it potentially the expectations of current and former staff and other data subjects.

We intend to redact information that clearly relates to the private lives of staff. This is because after careful consideration we are of the view that staff who provided photographs and information relating to their private lives for use in the newsletter did so with the expectation that these would only be published to an internal audience and that they did not contemplate that the photographs would be further reproduced in electronic format and made available to a potentially global audience via the Internet. Disclosure of these photographs and such information would breach the fair processing provisions of the first data protection principle and therefore this information is exempt under section 40(2) of the 2000 Act.

We intend to redact the contact details of House of Lords administration staff, where they appear in any issue of InHouse magazine. This information constitutes personal data, the disclosure of which would amount to unfair processing and consequently a breach of the first data protection principle. This information is therefore exempt from disclosure under section 40(2) of the Freedom of Information Act 2000 (“the 2000 Act”). In reaching this view we have taken into account the expectations of administration staff when the details were included in these internal publications. We believe many members of House of Lords administration staff particularly those in relatively junior positions with no public facing role, will reasonably not expect their contact details to be placed into the public domain.

We are intending to work on the articles relating to the House of Lords administration as quickly as possible.

Please could you let me know whether you are content with these proposals for taking your request forward.

Yours sincerely

Frances Grey
Freedom of Information Officer
House of Lords

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Dear sir/madam,

You have not responded to my request within the statutory period. Unless I hear from you by 4pm tomorrow, a complaint will be lodged with the Information Commissioner.

Steve Elibank

Dear House of Lords,

I'm sorry, please ignore my previous message, it was mis-directed.

Yours faithfully,
Steve Elibank

FOI LORDS, House of Lords

Dear Mr Elibank

My colleague, Frances Grey sent you the email copied below on 30 July. We have not yet received a response from you on the proposal set out in this email.

Yours sincerely,

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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Dear Mr Daybank,

I am content with the proposal.

Yours sincerely,
Steve Elibank

FOI LORDS, House of Lords

Dear Mr Elibank

Thank you for your response. We will contact you again shortly.

Regards

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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Dear Mr Daybank,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of House of Lords's handling of my FOI request 'inHouse'.

It is now almost two months since I last heard from you on this request, which should have been answered three months ago. I would like an explanation, an apology and the material I initially requested.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/in...

Please reply to confirm receipt.

Steve Elibank

House Of Lords Information Office, House of Lords

Thank you for your email.

The House of Lords Information Office receives large numbers of e-mails and we aim to reply within 10 working days. If you need the information sooner please telephone the House of Lords Information Office on 020 7219 3107.

The following information may answer many of your enquiries.

House of Lords
If you have access to the Internet you may find the answers to most of your queries on the House of Lords pages of the Parliament website: <http://www.parliament.uk/> http://www.parliament.uk/lords

Judicial work
For queries about Judicial Work, please visit the Judicial Work section of the Parliament website (http://www.parliament.uk/business/judici...).

Contact the Supreme Court for further information:
The Supreme Court of the United Kingdom
Parliament Square
London SW1P 3BD
Tel: 020 7960 1991/1992
Fax: 020 7960 1901
http://www.supremecourt.gov.uk

Appointments to the House of Lords
For queries about appointments to the House of Lords, contact the House of Lords Appointments Commission, which is a separate independent body and NOT part of the House of Lords:
The House of Lords Appointments Commission
35 Great Smith Street
London
SW1P 3BQ
Tel: 020 7276 2005 (020 7276 2315 for an Information Pack)
www.lordsappointments.gov.uk<http://www.lordsappointments.gov.uk>

Thank you.

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FOI LORDS, House of Lords

Dear Me Elibank

Thank you for your recent email.

I am sorry that we have exceeded the deadline for this request and that we have not kept you up to date with the ongoing work. Please be assured that we have not forgotten your request.

As we stated in our previous email we have been required to consider the disclosure of the magazines against our obligations under the Data Protection Act 1998. We have spent a quite significant amount of time preparing the requested information (approximately 70 hours) and are now in the final stages of verifying the content of each of the 32 issues of InHouse magazine in preparation for their disclosure. We anticipate that we will be in a position to make the first 8 issues available to you by 11 October.

I hope that this apology has reassured you that we are continuing to work on your request and that this is satisfactory to you. If, however you would like to pursue your request for an internal review then we will of course deal with this in-line with our usual procedures, although at this time the review would focus solely on our failure to meet the deadline.

Yours sincerely,

Frances Grey
Freedom of Information Officer

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DAYBANK, Alex, House of Lords

1 Attachment

Dear Mr Elibank

I am writing in response to your request received on 29 May in which you requested information under the Freedom of Information Act 2000 (“the 2000 Act”). I am sorry that we have exceeded the deadline for this request.

You requested an electronic copy of every issue of ‘inHouse’ magazine. The House of Lords administration holds information relevant to your requests, 32 issues in total produced between January 2003 and December 2008.

As you will recall, we contacted you on 30 July to suggest a way of taking the request forward. Following this you agreed that due to the difficulties that we were encountering, in particular, the necessity to consider issues pertaining to the disclosure of personal data relating to employees of another organisation namely the House of Commons, as well as other third party data subjects unconnected with the House of Lords that we could proceed by removing this information.

Following this exchange, on 4 October we apologised and confirmed that we would be in a position to provide you with the first eight issues by 11 October.

Please find copies of issues 1-8 of InHouse magazine attached.

As you will see we have removed information relating to the House of Commons or certain third parties connected to the House of Commons and we have redacted information that clearly relates to the private lives of staff. We are of the view that staff who provided photographs and information relating to their private lives for use in the newsletter did so with the expectation that these would only be published to an internal audience and that they did not contemplate that the photographs would be further reproduced in electronic format and made available to a potentially global audience via the Internet. Disclosure of these photographs and such information would breach the fair processing provisions of the first data protection principle and therefore this information is exempt under section 40(2) of the 2000 Act.

The contact details of House of Lords administration staff have also been redacted where they appear in any issue of InHouse magazine. This information constitutes personal data, the disclosure of which would amount to unfair processing and consequently a breach of the first data protection principle. This information is therefore exempt from disclosure under section 40(2) of the Freedom of Information Act 2000 (“the 2000 Act”). In reaching this view we have taken into account the expectations of administration staff when the details were included in these internal publications. We believe many members of House of Lords administration staff particularly those in less senior positions with no public facing role, will reasonably not expect their contact details to be placed into the public domain.

We will be in a position to disclose subsequent issues shortly.

You may, if dissatisfied with the treatment of your request for information, ask the House of Lords to conduct an internal review. Requests for an internal review should be addressed to [email address] or to the Freedom of Information Officer, House of Lords, London SW1A 0PW. Arrangements will be made for someone who has not been involved in dealing with your request to conduct an internal review. Our aim is to complete internal reviews within 20 working days.

If, following this review, you remain dissatisfied with the House’s treatment of your request for information then you may take your complaint to the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Yours sincerely,

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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FOI LORDS, House of Lords

1 Attachment

  • Attachment

    inHouse 9 to 16 FoI.zip

    15.6M Download

Dear Mr Elibank

Further to my email of 11 October, please find attached to this email issues 9 - 16 of inHouse magazine. We have applied the same approach as with the earlier issues .

We will continue to work in the subsequent issues as agreed.

Yours sincerely,

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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FOI LORDS, House of Lords

1 Attachment

  • Attachment

    inHouse 17 to 26 FoI.zip

    19.9M Download

Dear Mr Elibank

Further to my emails of 11 and 18 October please find attached issues 17 26 of inHouse magazine. We have once more applied the approach agreed some time ago.

We will be in a position to provide the final issues by Monday 1 November.

Yours sincerely,

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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FOI LORDS, House of Lords

1 Attachment

  • Attachment

    inHouse 27 to 32 FoI.zip

    10.1M Download

Dear Mr Elibank

Further to my previous email of 25 October, I attach the final six issues of inHouse magazine. We have once more followed the approach agreed some time ago.

Yours sincerely,

Alex Daybank
Information Compliance Manager
House of Lords
[email address]

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