Dear Dudley Council,

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Yours faithfully,

Jodie Filer

Dudley Triggers, Dudley Council

Dear Jodie Filer,

Information Access Request - Information Request DMBCIR:18481
Description : Infrastructure Asset Management Software

I acknowledge your request for information received on 2018-09-12
10:13:00.

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Information Governance, Dudley Council

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Corporate Information Governance Team
3/5 St James’s Road, Dudley West Midlands. DY1 1HP
Tel: (01384) 815607  Fax: (01384) 815660
Email:[Dudley Metropolitan Borough Council request email]
[1]www.dudley.gov.uk
 

Our ref: 18481 Direct Line: 01384 816956 Date: 11/10/2018

 
 
 
Jodie Filer
 
 
Dear Jodie Filer
 
Freedom of Information Act 2000 - Information Request 18481
 
Your request for information received on 12/09/2018 has now been
considered and the information requested is detailed below.
 
Q1. What computer software are you using for Highways Maintenance Works
Ordering and Inspections, how much are you paying per year, and when is
the contract due to expire and what format will the procurement process
take? Who within the council is responsible for this contract?
 

* name of the computer system being used, -       ‘Pontis’ (Asset Plan
Ltd)
* annual support costs,                           -       £7,800.00
* support contract expiry date,                   -       28/9/18 – to
be renewed on that date
* procurement process                             -       Single
Supplier – Negotiation Report
* System Owner                                    -       Highway
Structures – Roger Brookes

 
 
Q2. What computer software are you using for Bridges/Structures, how much
are you paying per year, and when is the contract due to expire and what
format will the procurement process take? Who within the council is
responsible for this contract?
 
Structures team uses ‘Pontis’ system software for our inspection and
assessment
 

* name of the computer system being used, -       ‘Pontis’ (Asset Plan
Ltd)
* annual support costs,                           -       £7,800.00
* support contract expiry date,                   -       28/9/18 – to
be renewed on that date
* procurement process                             -       Single
Supplier – Negotiation Report
* System Owner                                    -       Highway
Structures – Roger Brookes

Q3. What computer software are you using for Flood Risk, how much are you
paying per year, how many users are you licensed for and when is the
contract due to expire and what format will the procurement process take?
Who within the council is responsible for this contract?
 

* The corporate GIS (iShare) is provided by Astun Technology Ltd. We
also use QGIS which is Open Source and therefore free to use.
* The annual Astun Enterprise Agreement we hold runs from 1^st Dec to
30^th November.
* Last year’s annual renewal cost was £14,000 plus £5,050 Open Source
Support Contract and a £2000 QGIS Support Package .
* We follow the standard ICTS procurement and renewal process.
* Responsibility for managing rests with the GIS Unit (ISST4) within
Digital and ICT Services, 3 St James’s Road, Dudley DY1 1HZ.

 
Q4. What computer software are you using for Drainage, how much are you
paying per year, and when is the contract due to expire and what format
will the procurement process take? Who within the council is responsible
for this contract?
 
See response to Q3.
Q5. What computer software are you using for Street Lighting Management,
how much are you paying per year, and when is the contract due to expire
and what format will the procurement process take? Who within the council
is responsible for this contract?
 
Mayrise from Yotta,

 a. how much are you paying per year? £11,741.43 (including VAT)
 a. and when is the contract due to expire? Currently there is no end
date, contract is open ended
 a. and what format will the procurement process take? Not known at this
stage
 a. Who within the council is responsible for this contract? Stuart Foster

Q6. What computer software are you using for Public Rights of Way, how
much are you paying per year, how many users are you licensed for, and
when is the contract due to expire and what format will the procurement
process take? Who within the council is responsible for this contract?
 
QGIS is used to spatially record Dudley’s Rights of Way records within a
GIS environment.

 a. how much are you paying per year? QGIS is an Open Source application
and therefore free to use. We do however have an annual QGIS Second
Line Support contract with Astun Technology.
 a. how many users are you licensed for? No license required – potential
corporate wide use.
 a. and when is the contract due to expire? Not applicable – refer to (a)
above. The annual Astun Technology Second Line Support contract
expires on Nov 30^th.
 a. and what format will the procurement process take? Not applicable for
QGIS – Quotes for annual QGIS Second Line Support renewal will follow
usual DMBC ICTS procurement process.

 
Q7. What computer software are you using for Parks and Open Spaces, how
much are you paying per year, and when is the contract due to expire and
what format will the procurement process take? Who within the council is
responsible for this contract?
 
We use Pitney Bowes Confirm Environmental asset management software for
grounds and trees and it costs £21900 per year. There is no contract end
date. The System Manager is Dave Allport, who would be involved in the
procurement process along with their manager and representatives from the
central ICT section if we should decide to replace this software.

Q8. What computer software are you using for Street Works, how much are
you paying per year, and when is the contract due to expire and what
format will the procurement process take? Who within the council is
responsible for this contract?
 

* name of the computer system being used,  - Symology Insight – Highway
management Information System
* annual support costs,                         -  £29,850.00
* support contract expiry date,                -  N/A
* procurement process                          - N/ A
* System Owner                                 - Dudley M B C

 
 
 
If you have any queries or concerns then please contact me.
 
If you are unhappy with the service you have received in relation to your
request and wish to make a comment or complaint, or request a review of
the decision, you should write to the Freedom of Information Officer at
Dudley MBC, The Council House, Dudley, West Midlands, DY1 1HF, telephone
0300 555 2345, e-mail [2][Dudley Metropolitan Borough Council request email]. 
 
Please remember to quote the reference number above in any future
communications.
 
If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
ICO cannot make a decision unless you have exhausted the complaints
procedure provided by Dudley MBC.
 
The Information Commissioner may be contacted at:
 
Information Commissioner's Office
 
Wycliffe House
Water Lane
Wilmslow 
Cheshire 
SK9 5AF
Telephone:   01625 545 700
[3]www.ico.org.uk
 
Most of the information that we provide in response to Freedom of
Information Act 2000 requests will be subject to copyright protection.  In
most cases the copyright will be owned by Dudley MBC. The copyright in
other information may be owned by another person or organisation, as
indicated in the information itself. You are free to use any information
supplied for your own use, including for non-commercial research purposes.
The information may also be used for the purposes of news reporting.
However, any other type of re-use, for example, by publishing the
information or issuing copies to the public will require the permission of
the copyright owner.
 
For information where the copyright is owned by the Council details of
the conditions on re-use can be found on our website at
[4]www.dudley.gov.uk.
 
For information where the copyright is owned by another person or
organisation, you must apply to the copyright owner to obtain their
permission.
 
 
 
Nina Meredith
Information Governance Officer
Corporate Information Governance Team
Dudley MBC
Tel no: 01384 816956
 
 
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