Infrastructure Asset Management Software

Jodie Filer made this Freedom of Information request to Stoke on Trent City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Stoke on Trent City Council,

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Yours faithfully,

Jodie Filer

FOI, Stoke on Trent City Council

Dear Ms Filer

 

Your request for information ref. SOT71680

 

Thank you for your request for information about computer software
maintenance for highways and parks and open spaces.  Your request was
received by the Information Rights Team on 30 August 2018.  This is being
dealt with under the terms of the appropriate Information Rights
legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will have to pay it before we deal with your
request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 27
September 2018 in line with the legislation's 20 working day statutory
deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[1]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

You can find details of how we handle your personal information by
visiting [2]www.stoke.gov.uk/dataprotection.

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 2 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

t 01782 232853, 01782 233020, 01782 233732, 01782 235965

e [3][Stoke on Trent City Council request email]

 

 

 

 

 
There’s so much to see and do across the city this summer. [4]Click
here for more information about what’s on offer .

Keep up-to-date with events in the city, job vacancies, news from the city
council and details about services which can help you by signing up to our
email updates at [5]www.stoke.gov.uk/stayconnected

Save time, go online; pay your council tax, manage your benefits, book a
housing repair and report a pothole at a time and place that’s convenient
for you at www.stoke.gov.uk 

show quoted sections

 

References

Visible links
1. http://www.stoke.gov.uk/
2. file:///C:\Users\Kelly005l\AppData\Local\Microsoft\Windows\Temporary%20Internet%20Files\Content.Outlook\434O2OF9\www.stoke.gov.uk\dataprotection
3. mailto:[Stoke on Trent City Council request email]
4. http://www.visitstoke.co.uk/summer?utm_s...
5. http://www.stoke.gov.uk/stayconnected

FOI, Stoke on Trent City Council

Dear Ms Filer

 

Your request for information ref. SOT71680 about computer software
maintenance for highways and parks and open spaces

 

We have now considered your request and a copy of the information is
attached below.  Please accept our apologies for the delay in sending this
to you.

 

The information supplied may be used for domestic or journalistic
purposes.  Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015.

 

Q1. What computer software are you using for Highways Maintenance Works
Ordering and Inspections, how much are you paying per year, and when is
the contract due to expire and what format will the procurement process
take? Who within the council is responsible for this contract?

 

Response: WDM – Annual Licence. The Highway Maintenance Team is
responsible for this contract. The overall annual cost is £35,000 for the
WDM system.  When there is a requirement, the City Council procures its
good and services by following EU & UK Regulations and its own Contract
Procedure Rules.

Q2. What computer software are you using for Bridges/Structures, how much
are you paying per year, and when is the contract due to expire and what
format will the procurement process take? Who within the council is
responsible for this contract?

Response: WDM - Annual Licence. The Structures and LLFA Team is
responsible for this contract. The overall annual cost is £35,000 for the
WDM system.  When there is a requirement, the City Council procures its
good and services by following EU & UK Regulations and its own Contract
Procedure Rules.

 

Q3. What computer software are you using for Flood Risk, how much are you
paying per year, how many users are you licensed for and when is the
contract due to expire and what format will the procurement process take?
Who within the council is responsible for this contract?

Response: We do not use any proprietary software for Flood Risk data.

 

Q4. What computer software are you using for Drainage, how much are you
paying per year, and when is the contract due to expire and what format
will the procurement process take? Who within the council is responsible
for this contract?

Response: WDM - Annual Licence. The Highway Maintenance Team is
responsible for this contract. The overall annual cost is £35,000 for the
WDM system.  When there is a requirement, the City Council procures its
good and services by following EU & UK Regulations and its own Contract
Procedure Rules.

Q5. What computer software are you using for Street Lighting Management,
how much are you paying per year, and when is the contract due to expire
and what format will the procurement process take? Who within the council
is responsible for this contract?

Response: Dealt with through a street lighting PFI.

Q6. What computer software are you using for Public Rights of Way, how
much are you paying per year, how many users are you licensed for, and
when is the contract due to expire and what format will the procurement
process take? Who within the council is responsible for this contract?

Response:

 

Microsoft Office Suite – corporate contract.

 

Cadcorps GIS – corporate contract.  When there is a requirement, the City
Council procures its good and services by following EU & UK Regulations
and its own Contract Procedure Rules.

 

Korek “K-console” suite - £400 per annum rolling contract. Specific
software for Trimble GPS plotter, no alternative supplier. No new
procurement requirement.  When there is a requirement, the City Council
procures its good and services by following EU & UK Regulations and its
own Contract Procedure Rules.

Q7. What computer software are you using for Parks and Open Spaces, how
much are you paying per year, and when is the contract due to expire and
what format will the procurement process take? Who within the council is
responsible for this contract?

Response:  

 

Nav man for route planning and issuing work, £7, 500 a year on a yearly
contract. The procurement process is one quote for work under £10k.

 

Svantek for HAVS monitoring is £2,700 a year on a year contract. The
procurement process is one quote for work under £10k.

 

When there is a requirement, the City Council procures its good and
services by following EU & UK Regulations and its own Contract Procedure
Rules.

Q8. What computer software are you using for Street Works, how much are
you paying per year, and when is the contract due to expire and what
format will the procurement process take? Who within the council is
responsible for this contract?

Response: WDM - Annual Licence. The Highway Maintenance Team is
responsible for this contract. The overall annual cost is £35,000 for the
WDM system.  When there is a requirement, the City Council procures its
good and services by following EU & UK Regulations and its own Contract
Procedure Rules.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 2, Civic Centre, Glebe Street,
ST4 1HH, or email [1][Stoke on Trent City Council request email].

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision.  Before doing this, please
see the following link for guidance from the Information Commissioner
relating to how to use your information rights responsibly and
effectively, to enable you to gain the best outcome from the process -
[2]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website at [3]www.ico.gov.uk/complaints.aspx.

 

You can find details of how we handle your personal information by
visiting [4]www.stoke.gov.uk/dataprotection.

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 2  Civic Centre  Glebe Street  Stoke-on-Trent  ST4 1HH

T: 01782 232853, 01782 233020, 01782 233732, 01782 235965

E: [5][Stoke on Trent City Council request email]

 

+------------------------------------------------------------------------+
|  |
| |
|Dear Stoke on Trent City Council, |
| |
|Q1. What computer software are you using for Highways Maintenance Works |
|Ordering and Inspections, how much are you paying per year, and when is |
|the contract due to expire and what format will the procurement process |
|take? Who within the council is responsible for this contract? |
| |
|Q2. What computer software are you using for Bridges/Structures, how |
|much are you paying per year, and when is the contract due to expire and|
|what format will the procurement process take? Who within the council is|
|responsible for this contract? |
| |
|Q3. What computer software are you using for Flood Risk, how much are |
|you paying per year, how many users are you licensed for and when is the|
|contract due to expire and what format will the procurement process |
|take? Who within the council is responsible for this contract? |
| |
|Q4. What computer software are you using for Drainage, how much are you |
|paying per year, and when is the contract due to expire and what format |
|will the procurement process take? Who within the council is responsible|
|for this contract? |
| |
|Q5. What computer software are you using for Street Lighting Management,|
|how much are you paying per year, and when is the contract due to expire|
|and what format will the procurement process take? Who within the |
|council is responsible for this contract? |
| |
|Q6. What computer software are you using for Public Rights of Way, how |
|much are you paying per year, how many users are you licensed for, and |
|when is the contract due to expire and what format will the procurement |
|process take? Who within the council is responsible for this contract? |
| |
|Q7. What computer software are you using for Parks and Open Spaces, how |
|much are you paying per year, and when is the contract due to expire and|
|what format will the procurement process take? Who within the council is|
|responsible for this contract? |
| |
|Q8. What computer software are you using for Street Works, how much are |
|you paying per year, and when is the contract due to expire and what |
|format will the procurement process take? Who within the council is |
|responsible for this contract? |
| |
|Yours faithfully, |
| |
|Jodie Filer |
| |
|  |
+------------------------------------------------------------------------+

 

 

 
There’s so much to see and do across the city this summer. [6]Click
here for more information about what’s on offer .

Keep up-to-date with events in the city, job vacancies, news from the city
council and details about services which can help you by signing up to our
email updates at [7]www.stoke.gov.uk/stayconnected

Save time, go online; pay your council tax, manage your benefits, book a
housing repair and report a pothole at a time and place that’s convenient
for you at www.stoke.gov.uk 

show quoted sections

 

References

Visible links
1. mailto:[Stoke on Trent City Council request email]
2. http://ico.org.uk/for_the_public
3. http://www.ico.gov.uk/complaints.aspx
4. file:///C:\Users\Kelly005l\AppData\Local\Microsoft\Windows\Temporary%20Internet%20Files\Content.Outlook\434O2OF9\www.stoke.gov.uk\dataprotection
5. mailto:[Stoke on Trent City Council request email]
6. http://www.visitstoke.co.uk/summer?utm_s...
7. http://www.stoke.gov.uk/stayconnected