Dear Christian Wilton-King

I acknowledge receipt of your email received by this office on 1 March 2022.

Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI22-083 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 29 March 2022.

In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.
Yours sincerely

Swyddfa Ysgrifenydd y Brifysgol
Prifysgol Caerdydd
Ebost : [email address]

Mae'r Brifysgol yn croesawu gohebiaeth yn Gymraeg neu'n Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhwy oedi.

University Secretary's Office
Cardiff University
Email: [email address]

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

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Dear Christian Wilton-King,

Further to our email of 1 March 2022, unfortunately we are not able to provide you with a response by today's date.

We anticipate that we will require up to a further 10 working days in which provide you with a response and you can therefore expect to receive this by 12th April 2022.

We apologise for the inconvenience.

Kind regards

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Dear Christian Wilton-King,

Further to our email of 28 March 2022, unfortunately we are not able to provide you with a response by today's date.

We anticipate that we will require up to a further 10 working days in which provide you with a response and you can therefore expect to receive this by 28th April 2022.

We apologise for the inconvenience.

Kind regards

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Dear Christian

Please accept our apologies for the delay in responding to your request. The scope of the request is quite large and there are multiple parties involved whose input is required to provide a response. We have also experienced further delays due to staff sickness absence due to covid and unprecedented pressures on our team. Please rest assured we are working on providing a response and we hope to be able to do so in the next few days.

In line with ICO guidance, our policy requires requests for internal reviews to be submitted within 40 working days from the date our response is issued. It is expected that any and all complaints regarding your request for information will be dealt with in a single internal review process, which will capture complaints about how your request was handled and any complaints you may have about the contents of our response. We would therefore kindly request that you get in touch after we have issued our response and confirm to us, at that time, if you want to proceed with an internal review, as well as raising any other concerns you may have following receipt of our response.

Regards

University Secretary's Office

Swyddfa Ysgrifenydd y Brifysgol
Cardiff University

Prifysgol Caerdydd
Friary House

Friary House
Greyfriars Road
Cardiff

Heol y Brodyr Llwydion
Caerdydd
CF10 3AE

CF10 3AE

E-mail: [email address]

We welcome correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

E-bost: [email address]

Rydym yn croesawu gohebiaeth trwy'r Gymraeg neu'r Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.

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Dear Christian

I am writing in response to your Freedom of Information request dated
01/03/22.

For ease of reference, I have reproduced your questions below and set out
our corresponding responses. Please once again accept our apologies for
the delay in responding to your request.

On 21st June, 2021, a group of students, staff and other peoples held a
protest outside the University against a letter which was sent by 15 of
your lecturers, requesting you review your membership of the Stonewall
Diversity Champions Scheme. At the protest, a pamphlet was handed out by a
person, as yet unknown, inside which, was an incitement to violence
against the 15 lecturers. Since then, the lecturers have been subjected to
a campaign of threats and intimidation, leading, in one instance, to
criminal damage of a lecturer's car window.

I would like to see any documents and communications pertaining to the
following:

1. Communications between the Vice Chancellor and Director of
Communications regarding instructions on and discussion of any
investigation of the people involved in the protest and threats made
against the lecturers between June 21st, 2021 and February 22nd, 2022.

6. Were any identifying details of students who were exposed by a
whistleblower at the University passed onto the police during the times
stated above?

7. Have there been any reprimands (of students) whatsoever, as a result of
the investigation into the threats made in the Student LGBT Society
Facebook group?

In relation to questions 1, 6 and 7, in accordance with Section 40(5) of
the Freedom of Information Act entitled Personal Information, I can
neither confirm nor deny whether information is held in relation to your
request. The University has responsibilities under the Data Protection
legislation to ensure that the personal data it is processing is dealt
with in accordance with data protection principles. On certain matters,
particularly those where students or staff may or may not be subject to
formal procedures and in situations where these individuals’ identities
are known or suspected, to even confirm or deny the details of any
processes which have been initiated in relation to a particular
individual(s) would in itself reveal information about those individuals
which would be unfair and would be a breach of the first data protection
principle. It would not be in the reasonable expectation of students or
members of staff that such information is disclosed into the public
domain. To do so would risk damage and distress to individuals and would
damage the relationship of trust between both parties.  As such the
exemption under Section 40(5) is engaged.

2. Communications between the University and South Wales Police regarding
the protest and threats made against the lecturers between June 21st, 2021
and February 22nd, 2022.

See attached correspondence. Please note that, due to converting the file
format, the image referenced in the PDF document entitled FOI22-083 Q2
Emails 1 is not visible in the PDF itself. As such, this image has been
attached separately for reference and is given the file name FOI22-083 Q2
Emails 1 picture.

In the interest of protecting the identity of any individual(s) who made
or were involved in complaints, we have redacted some information from the
attached emails under section 40(2) of the Freedom of Information Act
2000. Disclosure of information from which individuals concerned may be
identified would be unfair and a breach of the data protection
principles. 

Your request for correspondence between “the University” and South Wales
Police is extremely broad and so in order to provide you with some
information we have limited our search to key colleagues and departments
who we understand would be likely to hold the information requested. We
have therefore provided the information we have been able to locate within
the parameters of our search. To expand the search further would mean the
time involved in searching for and providing the information you have
requested would exceed the time limit (18 hours) allowed under the Freedom
of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004.  Accordingly section 12(2) of the Freedom of Information
Act 2000 will apply.  

3. Did the University access the CCTV of the University premises for the
purpose of identifying protestors and persons who placed stickers (with
gun imagery) on the University Campus between June 21st, 2021 and February
22nd, 2022?

Yes, CCTV was accessed in November 2021.

4. Did the University access the CCTV of the University premises for the
purpose of identifying the person who smashed the lecturer's car window?

Yes.

5. Any other documents and communications pertaining to the investigation
of the threats and intimidation of lecturers between June 21st, 2021 and
February 22nd, 2022.

The time involved in searching for and providing the information you have
requested would exceed the time limit (18 hours) allowed under the Freedom
of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004.  Accordingly section 12(2) of the Freedom of Information
Act 2000 will apply.  

I trust this information satisfies your enquiry. Should you feel
dissatisfied with this response or the way in which your request was
handled you can request an Internal Review. This should be made in writing
within 40 working days of the date of this email. Please provide your
unique reference number of your request, information on why you are
dissatisfied and any detail you would like us to consider as part of the
Internal Review process. Email your request to
[1][email address] where it will be forwarded to the Head of
Compliance and Risk who will be responsible for overseeing the review.

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration. The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Kind regards

University Secretary’s Office   Swyddfa Ysgrifenydd y Brifysgol
Cardiff University   Prifysgol Caerdydd
Friary House   Friary House
Greyfriars Road   Heol y Brodyr Llwydion

Cardiff Caerdydd
CF10 3AE   CF10 3AE
     
E-mail: [2][email address]   E-bost:
[3][email address]
 
 
We welcome correspondence in Welsh
or English. Corresponding in Welsh Rydym yn croesawu gohebiaeth trwy’r
will not lead to any delay. Gymraeg neu’r Saesneg. Ni fydd
gohebu yn Gymraeg yn creu unrhyw
oedi.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]

Dear Christian Wilton-King

Please find attached the response to your request for an internal review.

Regards

Andrew Lane   Andrew Lane
Senior Compliance Advisor &   Uwch-ymgynghorydd Cydymffurfiaeth &
Swyddog Diogelu Data
Data Protection Officer
University Secretary’s Office     Swyddfa Ysgrifennydd y Brifysgol
Cardiff University
42 Park Place Prifysgol Caerdydd
Cardiff
42 Plas y Parc
CF24 3AT Caerdydd,

CF24 3AT
Tel: 029 208 74164   Ffon: 029 208 74164
E-mail: [1][email address] E-bost: [2][email address]

Please write to me in Welsh or Ysgrifennwch ataf yn Gymraeg neu’n
English. Saesneg

I contest all forms of  
discrimination and support the
battle for equality, equity and Rwy'n herio pob math o anffafriaeth
respect. ac yn cefnogi’r frwydr am
gydraddoldeb, tegwch a pharch.
 
 
Pronouns – he/him
Rhagenwau – e/o
 

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Dear Christian Wilton-King, thank you for your e-mail. My response to your
question is below in red:

Is it the case that you did not hold this information at the time of my
original request on 1 March 2022?

That is correct.

Yours sincerely

Andrew Lane   Andrew Lane
Senior Compliance Advisor &   Uwch-ymgynghorydd Cydymffurfiaeth &
Swyddog Diogelu Data
Data Protection Officer
University Secretary’s Office     Swyddfa Ysgrifennydd y Brifysgol
Cardiff University
42 Park Place Prifysgol Caerdydd
Cardiff CF24 3AT
42 Plas y Parc
Caerdydd, CF24 3AT
Tel: 029 208 74164   Ffon: 029 208 74164
E-mail: [1][email address] E-bost: [2][email address]

Please write to me in Welsh or Ysgrifennwch ataf yn Gymraeg neu’n
English. Saesneg

I contest all forms of  
discrimination and support the
battle for equality, equity and Rwy'n herio pob math o anffafriaeth
respect. ac yn cefnogi’r frwydr am
gydraddoldeb, tegwch a pharch.
 
 
Pronouns – he/him
Rhagenwau – e/o
 

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