Dear Imperial College London,

1- How many Freedom of Information requests you have received per month from April 2017 to May 2019?
2- Could you provide further information on the requests?
Number per month which:
Responded in full
Responded in part
Refused
Exceptions used
Responded within time limit
Requests where the requester was identifiable as a current or former staff or student of your organisation
3- The number of Data subject access requests you have received per month from April 2017 to May 2019?
4- Could you provide further information on the requests?
Number per month which:
Responded in full
Responded in part
Refused
Responded within time limit
5- The number of requests regarding data subject rights such as requests for erasure or rectification by month from April 2017 to May 2019?
6- Could you break down these requests by month by subject right?
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
7- How many staff (FTE) do you have to respond to freedom of information and data subject requests?
8- In which department do these staff sit? E.G. IT, Legal, Governance, Executive support

Yours faithfully,

J G King

IMPFOI, Imperial College London

Dear Mr King,
 
This is to acknowledge receipt of your request below, made under the
Freedom of Information Act. The College will respond to your request by 19
July 2019.
 
Yours,
 
Freedom of Information Team
[1]Imperial College London 
 

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IMPFOI, Imperial College London

1 Attachment

Dear Mr King,

 

Thank you for your Freedom of Information Act request, below. I have
copied your queries and answered each below insofar as Imperial College
holds the information requested.

 

 1. How many Freedom of Information requests you have received per month
from April 2017 to May 2019?

 

Our FOI records are not kept in a way that enables us to produce a monthly
breakdown of numbers received prior to 2018. In 2017 we received a total
of 517 requests. The figures for 2018 and Jan-April 2019 can be found in
table 1 of the attached spreadsheet.

 

 2. Could you provide further information on the requests?

Number per month which:

Responded in full

Responded in part

Refused

Exceptions used

Responded within time limit

Requests where the requester was identifiable as a current or former staff
or student of your organisation

 

Imperial College has recently changed how we record FOI requests and the
information that we capture. Prior to January 2019, our records were not
held in an easily reportable form and it would not be possible to provide
the detail you have asked for without reviewing individual cases. We do
not record whether we responded in full or in part to requests. We record
the reason for not providing information in cases where we do not provide
information; it may be that we have not provided some or all of the
information requested. The figures for Jan – April 2019 can be seen at
table 2 in the attached spreadsheet.

 

Numbers responded to within the time limit can be found at table 3.

 

Since 2019 we have recorded the “requester type”. The figures for Jan –
April 2019 can be seen at table 4 in the attached spreadsheet.

 

 3. The number of Data subject access requests you have received per month
from April 2017 to May 2019?

 

As with FOI requests, Imperial College has recently changed how we record
SAR requests and the information that we capture. The monthly figures for
SARs received can be found at table 1 of the SAR tables worksheet,
attached.

 

 4. Could you provide further information on the requests?

Number per month which:

Responded in full

Responded in part

Refused

Responded within time limit

 

We have not yet completed the transition to our new tracking system so we
are unable to provide the additional detail on SARs that you have
requested at this time.

 

 5. The number of requests regarding data subject rights such as requests
for erasure or rectification by month from April 2017 to May 2019?

 

Please see comments below in relation to question 6.

 

6- Could you break down these requests by month by subject right?

The right to be informed

The right of access

The right to rectification

The right to erasure

The right to restrict processing

The right to data portability

The right to object

Rights in relation to automated decision making and profiling.

 

We have received no right to be informed, rectification, restrict
processing, data portability or right to object requests. Right of access
requests are SARs and have already been covered in our responses to your
previous questions.

 

Please see table 2 on the SAR tables worksheet for details of the right to
erasure requests Imperial College has received. This right did not exist
before the DPA 2018 came into force so we have no figures from before that
point.

 

7- How many staff (FTE) do you have to respond to freedom of information
and data subject requests?

 

Imperial College employs a full time FOI officer who is supported by three
other members of staff; the latter help process FOI requests but have
other duties in addition to that. There are two officers who deal with
subject access requests but who also have other duties.

 

8- In which department do these staff sit? E.G. IT, Legal, Governance,
Executive support

 

All the staff who deal with data protection and FOI matters are part of
Imperial College’s Central Secretariat.

 

Yours,

 

Freedom of Information Team

[1]Imperial College London 

 

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Nick Davies left an annotation ()

In days of old, they had a log of requests which contained the answers to every enquiry. That stopped. I'll leave others to wonder why.

https://web.archive.org/web/201107051712...

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