Information request regarding energy details for council buildings

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where they are seeking a response.
 
If you are requesting information under the Freedom of Information Act or
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timescale within which to provide the information requested, subject to
any exemptions which may apply.  The 20 working day timescale will start
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Thank you
Basingstoke and Deane Borough Council

Civic Offices

London Road

Basingstoke

Hampshire

RG21 4AH

United Kingdom

Tel: +44 (0)1256 844844

Fax: +44 (0)1256 845200

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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [2]privacy statement

show quoted sections

Dear Danny,

Thank you for your recent request under the Freedom of Information Act
2000.

Your request has been passed to me to process and I can confirm that it
has been logged under the reference number 230/20.

The council may take upto 20 working days, from the date of receipt, to
respond to your request. Unfortunately due to the current Coronavirus
Pandemic council resources are focused on providing key services and
supporting our residents.  While we will make every effort to respond to
your request on time, a delay may be unavoidable.   We will contact you
again to provide an update.

If you require further information please contact me by phone on
01256845663 or by emailing [1][Basingstoke and Deane Borough Council request email].

For your information, we are publishing FOI requests and responses on the
council's website [2]www.basingstoke.gov.uk so the response to this
request may be published at a later date.

Thank you for your patience at this time.

Kind regards

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [email address]

[3]www.basingstoke.gov.uk

[4]www.hart.gov.uk

Follow us on Twitter [5]@BasingstokeGov

Reference: 047594 / 00495786

From: Danny Stansfield [mailto:[FOI #673525 email]]
Sent: 30 June 2020 13:21
To: Freedom of Information <[Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - Information request regarding
energy details for council buildings

**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****

--------------------------------------------------------------------------

Dear Basingstoke and Deane Borough Council,

I'd be grateful if you can provide me with the following information under
the Freedom of Information Act 2000.

1. A list of business/commercial premises owned or leased to the council.
Please include;
Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

2. Name, position and email address of the staff responsible for the
arrangements of energy contracts/purchasing, together with the telephone
number for the department (direct dial not expected given GDPR.)

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Danny Stansfield

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[6][FOI #673525 email]

Is [7][Basingstoke and Deane Borough Council request email] the wrong address for Freedom of Information
requests to Basingstoke and Deane Borough Council? If so, please contact
us using this form:
[8]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[9]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[10]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

--------------------------------------------------------------------------

Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [11]privacy statement

show quoted sections

Dear Danny,

Further to your recent request made under the Freedom of Information Act
2000, I have been asked to seek clarification in order that the council is
able locate the information requested.

Your request was for:

1. A list of business/commercial premises owned or leased to the council.
Please include;
Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

As you have not specified a timescale for usage, do you mean by this you
require the data for the 19/20 financial year for example?

The Freedom of Information Act requires a copy of information requested to
be provided within 20 working days of receipt of the request.  However,
under section 1(3) of the Act, where a public authority –

(a)  reasonably requires further information in order to identify and
locate the information requested, and

(b) has informed the applicant of that requirement

the authority is not required to comply with the request until that
further information is provided.

I look forward to hearing further from you.

Yours sincerely

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [email address]

[1]www.basingstoke.gov.uk

[2]www.hart.gov.uk

Follow us on Twitter [3]@BasingstokeGov

Reference: 047594 / 00495787

From: Freedom of Information
Sent: 01 July 2020 08:44
To: 'Danny Stansfield' <[FOI #673525 email]>
Subject: FOI 230/20

Dear Danny,

Thank you for your recent request under the Freedom of Information Act
2000.

Your request has been passed to me to process and I can confirm that it
has been logged under the reference number 230/20.

The council may take upto 20 working days, from the date of receipt, to
respond to your request. Unfortunately due to the current Coronavirus
Pandemic council resources are focused on providing key services and
supporting our residents.  While we will make every effort to respond to
your request on time, a delay may be unavoidable.   We will contact you
again to provide an update.

If you require further information please contact me by phone on
01256845663 or by emailing [4][Basingstoke and Deane Borough Council request email].

For your information, we are publishing FOI requests and responses on the
council's website [5]www.basingstoke.gov.uk so the response to this
request may be published at a later date.

Thank you for your patience at this time.

Kind regards

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [6][email address]

[7]www.basingstoke.gov.uk

[8]www.hart.gov.uk

Follow us on Twitter [9]@BasingstokeGov

Reference: 047594 / 00495786

From: Danny Stansfield
[[10]mailto:[FOI #673525 email]]
Sent: 30 June 2020 13:21
To: Freedom of Information <[11][Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - Information request regarding
energy details for council buildings

**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****

--------------------------------------------------------------------------

Dear Basingstoke and Deane Borough Council,

I'd be grateful if you can provide me with the following information under
the Freedom of Information Act 2000.

1. A list of business/commercial premises owned or leased to the council.
Please include;
Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

2. Name, position and email address of the staff responsible for the
arrangements of energy contracts/purchasing, together with the telephone
number for the department (direct dial not expected given GDPR.)

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Danny Stansfield

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[12][FOI #673525 email]

Is [13][Basingstoke and Deane Borough Council request email] the wrong address for Freedom of Information
requests to Basingstoke and Deane Borough Council? If so, please contact
us using this form:
[14]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[15]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[16]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

--------------------------------------------------------------------------

Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [17]privacy statement

show quoted sections

Dear Danny,

Further to your recent request made under the Freedom of Information Act
2000, please find below the information requested:-

1.    A list of business/commercial premises owned or leased to the
council. Please include;

Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

We publish a list of all of our land and property assets on the website as
a requirement. This includes land as well as commercial premises. A link
to this can be found here: [1]Land and Building Asset Register

Please also find a link to the contracts register, which will provide
details regarding the gas and electricity contracts, here: [2]Contract
Register

Below is a table which shows the total costs and usage regarding the
properties owned/leased by the Council. The figures cover the period from
October 2018 to the end of September 2019.

Annual Total
Commodity Consumption Period Cost
(kWh)
Gas 1,990,154 £49,864.31
Electricity
(HH, NHH, 2,665,411 £323,766
UMS, NHH)
£373,630.31

LASER are the framework provider for the supply of gas and electricity as
per the contracts register. Gas is provided by Total Gas, and electricity
is provided by Npower. This contract expires on 30/09/2020.

2.    Name, position and email address of the staff responsible for the
arrangements of energy contracts/purchasing, together with the telephone
number for the department (direct dial not expected given GDPR.)

The Head of Property Services, Martin Jones is responsible for this area,
as the budget holder and manager of the portfolio. They can be contacted
on 01256 844844.

If you are unhappy with the handling of your request, you have the right
to request an internal review within 40 days of our initial response and
please note that we are not obliged to accept internal reviews after this
date.

If you wish to request an internal review please write to:

The Data Protection Officer, Basingstoke and Deane Borough Council, Civic
Offices, London Road, Basingstoke, Hampshire RG21 4AH.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

Please remember to quote the reference number above in any future
communications.

Information released under FOI or EIR will be done so in accordance with
the Reuse of Public Sector Information Regulations under the [3]Open
Government Licence. For further information on how these regulations
affect the data you have requested please refer to our Re-use of Public
Information Regulations Webpage on the link below:

[4]Re-Use of Public Sector Information

For your information, we are publishing FOI requests and responses on the
council’s website so the response to this request may be published at a
later date.  To view published responses please follow the link below:

[5]FOI Disclosure Log

Yours sincerely

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [6][email address]

[7]www.basingstoke.gov.uk

[8]www.hart.gov.uk

Follow us on Twitter [9]@BasingstokeGov

Reference: 047594 / 00502421

From: Jack Reynolds
Sent: 01 July 2020 09:17
To: [10][FOI #673525 email]
Subject: RE: FOI 230/20

Dear Danny,

Further to your recent request made under the Freedom of Information Act
2000, I have been asked to seek clarification in order that the council is
able locate the information requested.

Your request was for:

1. A list of business/commercial premises owned or leased to the council.
Please include;
Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

As you have not specified a timescale for usage, do you mean by this you
require the data for the 19/20 financial year for example?

The Freedom of Information Act requires a copy of information requested to
be provided within 20 working days of receipt of the request.  However,
under section 1(3) of the Act, where a public authority –

1.      reasonably requires further information in order to identify and
locate the information requested, and

(b) has informed the applicant of that requirement

the authority is not required to comply with the request until that
further information is provided.

I look forward to hearing further from you.

Yours sincerely

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [11][email address]

[12]www.basingstoke.gov.uk

[13]www.hart.gov.uk

Follow us on Twitter [14]@BasingstokeGov

Reference: 047594 / 00495787

From: Freedom of Information
Sent: 01 July 2020 08:44
To: 'Danny Stansfield' <[15][FOI #673525 email]>
Subject: FOI 230/20

Dear Danny,

Thank you for your recent request under the Freedom of Information Act
2000.

Your request has been passed to me to process and I can confirm that it
has been logged under the reference number 230/20.

The council may take upto 20 working days, from the date of receipt, to
respond to your request. Unfortunately due to the current Coronavirus
Pandemic council resources are focused on providing key services and
supporting our residents.  While we will make every effort to respond to
your request on time, a delay may be unavoidable.   We will contact you
again to provide an update.

If you require further information please contact me by phone on
01256845663 or by emailing [16][Basingstoke and Deane Borough Council request email].

For your information, we are publishing FOI requests and responses on the
council's website [17]www.basingstoke.gov.uk so the response to this
request may be published at a later date.

Thank you for your patience at this time.

Kind regards

Jack Reynolds

Shared Legal Services

Basingstoke and Deane Borough Council

and Hart District Council

Tel (Direct): 01256 845485

Fax: 01256 845200.

Email: [18][email address]

[19]www.basingstoke.gov.uk

[20]www.hart.gov.uk

Follow us on Twitter [21]@BasingstokeGov

Reference: 047594 / 00495786

From: Danny Stansfield
[[22]mailto:[FOI #673525 email]]
Sent: 30 June 2020 13:21
To: Freedom of Information <[23][Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - Information request regarding
energy details for council buildings

**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****

--------------------------------------------------------------------------

Dear Basingstoke and Deane Borough Council,

I'd be grateful if you can provide me with the following information under
the Freedom of Information Act 2000.

1. A list of business/commercial premises owned or leased to the council.
Please include;
Full address inc. Postcode
Gas supply details (MPRN)
Gas usage, kwh per year
Gas rates paid
Electric supply details (MPAN)
Electric usage, kwh per year
Electric rates paid
Current Suppliers
Contract end dates

2. Name, position and email address of the staff responsible for the
arrangements of energy contracts/purchasing, together with the telephone
number for the department (direct dial not expected given GDPR.)

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Danny Stansfield

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[24][FOI #673525 email]

Is [25][Basingstoke and Deane Borough Council request email] the wrong address for Freedom of Information
requests to Basingstoke and Deane Borough Council? If so, please contact
us using this form:
[26]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[27]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[28]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

--------------------------------------------------------------------------

Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [29]privacy statement

show quoted sections