Information Request re. the Current Business Expense Management Process
Dear Caerphilly County Borough Council,
I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.
1. Name, position and email address of the staff responsible for the council’s staff purchase/business expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.
I trust all is in order and thank you in advance for your help.
Yours faithfully,
Conner
Thank you for your recent FOI / EIR requests. Please find attached an acknowledgement for this request.
Dear Conner
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
Thank you for your request for information received on 8^th October 2021.
We have considered your request and enclose the following information:
(1) Name, position and email address of the staff or department
responsible for reducing the carbon emissions (CO2) within the council as
part of the overall strategy to achieve carbon neutrality.
Paul Rossiter, Energy and Water Conservation Officer,
[1][email address]
Paul Cooke, Senior Policy Officer, [2][email address]
Please note your other questions regarding business expenses are being
treated as a separate request. You will shortly receive a separate
response to these questions.
We supply this information based on your original request. If this is not
what you wanted or if you feel we have not fully understood your request
please do not hesitate to contact me to clarify your exact requirements.
If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact us.
Yours sincerely
CORPORATE INFOMRATION GOVERNANCE UNIT
Freedom of Information Act 2000
/ Environmental Information
Regulations 2004
You have the right to appeal
against our decision.
If you wish If you are unhappy
to appeal with that decision
please set you have the right
out in to appeal to:
writing
your
grounds of
appeal and Information
send to: Commissioner’s
Office – Wales
2nd Floor
Churchill House
Corporate Churchill Way
Information Cardiff
Governance CF10 2HH
Unit
Caerphilly
county
borough Telephone: 0330 414
council, 6421
Penallta
House
Tredomen
Park Website:
Hengoed. [3]www.ico.org.uk
CF82 7PG
Email:
[4][email address]
Appeals
will be
determined
by an
appropriate
senior
officer.
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.
How we will use your information
Caerphilly County Borough Council will process your request, the
information relevant to your request, your identity and contact details
for the purposes of providing you with a response. A copy of your request
and your response will be kept for 3 years. Some requests and responses
may be kept longer but this will be in an anonymised form.
Your request including your identity and contact details will be
distributed to relevant service areas and elected members who may either
hold the information you have requested or are involved in the processing
of requests. Other organisations and individuals who may be affected by
the disclosure of the information you have requested may be consulted
prior to a decision being made on the disclosure.
If you have made a complaint to the Information Commissioners Office (ICO)
or others in relation to the processing of your request, copies of your
request, response and any additional correspondence between you and
Caerphilly County Borough Council in relevant to your request may be
shared with them.
You have a number of rights in relation to your information including the
right of access to information we hold about you and the right of
complaint if you are unhappy with the way that we have handled your
request or your information.
For further information on how we process your information and your rights
please click the following link:
[5]https://www.caerphilly.gov.uk/Caerphilly...
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.ico.org.uk/
4. mailto:[email address]
5. https://www.caerphilly.gov.uk/Caerphilly...
Dear Connor
INFORMATION REQUEST
Thank you for your request for information received on 8th October 2021.
Unfortunately we cannot identify the information you have requested from
the details you have provided. To help us respond to your request could
you clarify the following –
(2) If an automated business expense management is in place, what is the
name of the system/card provider?
Can you clarify what you mean by ‘automated business expense
management’?
For example, we use a system that has limited automation and participate
in collaborative programme via Welsh Government, would this be covered in
your request?
Once we receive your clarification, we will consider your request and
respond to you within the statutory timescale of 20 working days. Please
note that the timescale for responding has paused until we receive
clarification from you.
If you have any queries or concerns then please contact us.
Yours sincerely
Corporate Information Governance Unit
Freedom of Information Act 2000 / Environmental Information Regulations
2004
You have the right to appeal against our decision.
If you wish to appeal please set out If you are unhappy with that decision
in writing your grounds of appeal you have the right to appeal to:
and send to:
Information Unit
Information Commissioner’s Office
Caerphilly county borough council, – Wales
2nd Floor
Penallta House, Churchill House
Churchill Way
Tredomen Park, Cardiff
CF10 2HH
Ystrad Mynach,
Hengoed. CF82 7PG
Telephone: 0330 414 6421
Appeals will be determined by an
appropriate senior officer. Website: [1]www.ico.org.uk
Email: [2][email address]
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.
Dear Sirs
Thank you for coming back to seek clarification.
Business expenses in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date; an ad hoc purchase; anything on a purchase card or council credit card). Typical examples will be fuel; hotel stays on council business; stationery.
Typically councils use a system of reimbursing staff through payroll; purchase/credit cards or potentially another system. I'm looking to find out which system is in place at your council.
I look forward to hearing from you.
Yours faithfully
Conner Toy
Dear Caerphilly Council
I refer to your question of 8 November 2021 which was promptly answered on 9 November 2021 (https://www.whatdotheyknow.com/request/i...) and am now writing to ask when I'm likely to receive a response.
I appreciate there has been a backlog created by Covid/lockdowns etc but am still very keen to get the information requested.
Yours faithfully
Conner Toy
Dear Conner Toy
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
Thank you for your request for information received on 8^th October 2021.
We have considered your request and enclose the following information:
(1) Name, position and email address of the staff responsible for the
council’s staff purchase/business expense cards.
Ian Evans, Procurement and Information Manager,
[1][email address]
Natasha Ford, Business Relationship Manager, [2][email address]
Rob Waggett, Business Relationship Officer, [3][email address]
(2) If an automated business expense management is in place, what is the
name of the system/card provider?
Not applicable
(3) If this on a contacted basis, please provide the contract end date.
Not applicable
(4) The estimated (or actual) amount of spend (£) in business expenses
either by department or as an overall total.
Purchase Card total spend for financial year 2020/21 was £1.8 Million
including all business expenses.
CCBC are unable to break down the business expenses value.
We supply this information based on your original request. If this is not
what you wanted or if you feel we have not fully understood your request
please do not hesitate to contact me to clarify your exact requirements.
If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact us.
Yours sincerely
CORPORATE INFORMATION GOVERNANCE UNIT
Freedom of Information Act 2000
/ Environmental Information
Regulations 2004
You have the right to appeal
against our decision.
If you wish If you are unhappy
to appeal with that decision
please set you have the right
out in to appeal to:
writing
your
grounds of
appeal and Information
send to: Commissioner’s
Office – Wales
2nd Floor
Churchill House
Corporate Churchill Way
Information Cardiff
Governance CF10 2HH
Unit
Caerphilly
county
borough Telephone: 0330 414
council, 6421
Penallta
House
Tredomen
Park Website:
Hengoed. [4]www.ico.org.uk
CF82 7PG
Email:
[5][email address]
Appeals
will be
determined
by an
appropriate
senior
officer.
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.
How we will use your information
Caerphilly County Borough Council will process your request, the
information relevant to your request, your identity and contact details
for the purposes of providing you with a response. A copy of your request
and your response will be kept for 3 years. Some requests and responses
may be kept longer but this will be in an anonymised form.
Your request including your identity and contact details will be
distributed to relevant service areas and elected members who may either
hold the information you have requested or are involved in the processing
of requests. Other organisations and individuals who may be affected by
the disclosure of the information you have requested may be consulted
prior to a decision being made on the disclosure.
If you have made a complaint to the Information Commissioners Office (ICO)
or others in relation to the processing of your request, copies of your
request, response and any additional correspondence between you and
Caerphilly County Borough Council in relevant to your request may be
shared with them.
You have a number of rights in relation to your information including the
right of access to information we hold about you and the right of
complaint if you are unhappy with the way that we have handled your
request or your information.
For further information on how we process your information and your rights
please click the following link:
[6]https://www.caerphilly.gov.uk/Caerphilly...
References
Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. https://eur03.safelinks.protection.outlo...
5. mailto:[email address]
6. https://www.caerphilly.gov.uk/Caerphilly...
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