Information Request re. the Current Business Expense Management Process

Response to this request is delayed. By law, Caerphilly County Borough Council should normally have responded promptly and by (details)

Dear Caerphilly County Borough Council,

I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.

1. Name, position and email address of the staff responsible for the council’s staff purchase/business expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Conner

WWW: FOI, Caerphilly County Borough Council

1 Attachment

Thank you for your recent FOI / EIR requests. Please find attached an acknowledgement for this request.

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WWW: FOI, Caerphilly County Borough Council

Dear Conner

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

 

Thank you for your request for information received on 8^th October 2021.
We have considered your request and enclose the following information:

 

(1) Name, position and email address of the staff or department
responsible for reducing the carbon emissions (CO2) within the council as
part of the overall strategy to achieve carbon neutrality.

 

Paul Rossiter, Energy and Water Conservation Officer,
[1][email address]

Paul Cooke, Senior Policy Officer, [2][email address]

 

Please note your other questions regarding business expenses are being
treated as a separate request.  You will shortly receive a separate
response to these questions.

 

We supply this information based on your original request.  If this is not
what you wanted or if you feel we have not fully understood your request
please do not hesitate to contact me to clarify your exact requirements.

 

If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact us.

 

Yours sincerely

 

CORPORATE INFOMRATION GOVERNANCE UNIT

 

 

 

Freedom of Information Act 2000
/ Environmental Information
Regulations 2004

 

You have the right to appeal
against our decision.
If you wish If you are unhappy
to appeal with that decision
please set you have the right
out in to appeal to:
writing
your  
grounds of
appeal and Information
send to: Commissioner’s
Office – Wales
  2nd Floor
Churchill House
Corporate Churchill Way
Information Cardiff
Governance CF10 2HH
Unit
Caerphilly  
county
borough Telephone: 0330 414
council, 6421 
Penallta
House  
Tredomen
Park Website:
Hengoed. [3]www.ico.org.uk
CF82 7PG
Email:
  [4][email address]

Appeals  
will be
determined
by an
appropriate
senior
officer.

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to

 

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.

 

 

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[5]https://www.caerphilly.gov.uk/Caerphilly...

 

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References

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1. mailto:[email address]
2. mailto:[email address]
3. http://www.ico.org.uk/
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5. https://www.caerphilly.gov.uk/Caerphilly...

WWW: FOI, Caerphilly County Borough Council

Dear Connor

 

INFORMATION REQUEST

 

Thank you for your request for information received on 8th October 2021.

 

Unfortunately we cannot identify the information you have requested from
the details you have provided.  To help us respond to your request could
you clarify the following –

 

(2) If an automated business expense management is in place, what is the
name of the system/card provider?

 

Can you clarify what you mean by ‘automated business expense
management’? 

 

For example, we use a system that has limited automation and participate
in collaborative programme via Welsh Government, would this be covered in
your request?

 

Once we receive your clarification, we will consider your request and
respond to you within the statutory timescale of 20 working days. Please
note that the timescale for responding has paused until we receive
clarification from you.

 

If you have any queries or concerns then please contact us.

 

Yours sincerely

 

Corporate Information  Governance Unit

 

 

 

Freedom of Information Act 2000 / Environmental Information Regulations
2004

 

You have the right to appeal against our decision.
If you wish to appeal please set out If you are unhappy with that decision
in writing your grounds of appeal you have the right to appeal to:
and send to:
 
Information Unit
Information Commissioner’s Office
Caerphilly county borough council, – Wales
2nd Floor
Penallta House, Churchill House
Churchill Way
Tredomen Park, Cardiff
CF10 2HH
Ystrad Mynach,
 
Hengoed. CF82 7PG
Telephone: 0330 414 6421 
 
 
Appeals will be determined by an
appropriate senior officer. Website: [1]www.ico.org.uk

Email: [2][email address]

 

 

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner. 

 

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Dear Sirs

Thank you for coming back to seek clarification.

Business expenses in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date; an ad hoc purchase; anything on a purchase card or council credit card). Typical examples will be fuel; hotel stays on council business; stationery.

Typically councils use a system of reimbursing staff through payroll; purchase/credit cards or potentially another system. I'm looking to find out which system is in place at your council.

I look forward to hearing from you.

Yours faithfully

Conner Toy